Kissimmee_Mill_Run_FS_-_Instructions_to_Bidders.pdf

INSTRUCTIONS TO BIDDERS

May 28th, 2025

ITB #25-10-005

Kissimmee Mill Run Fire Station No. 5

City of Kissimmee

Prepared By:

Instructions to Bidders – Kissimmee Mill Run Fire Station No. 5

TABLE OF CONTENTS

SECTION 1 ........................................................ INSTRUCTIONS TO BIDDERS

1.1 ...................................................................................................................... General

1.2 ............................................................................................. Time for Receiving Bids

1.3 ............................................................................. Payment and Performance Bonds

1.4 ................................................................................... MWBE/LDB/VBE Participation

1.5 .................................................................................................................. Sales Tax

1.6 ............................................................................................. JLA/Background Check

1.7 ...................... Requests for Information, Substitutions, Addenda / Acknowledgement

1.8 ................................................................ Instructions to Bidders / Acknowledgement

1.9 ...................................................... Bidder’s Contact Information / Acknowledgement

1.10 ................................................................................................................. Insurance

1.11 …………...…………………………………………………………….Prebid Conference 1.12…………………………………………………………………….Qualification of Bidders

1.13 ........................................................................................................ Bid Documents

1.14 ................................................................................................................. Schedule

1.15 ............................................................................................. General Requirements 1.16…... .............................................................................. Standard Form Subcontract

1.17 ............................................................................................. Related Specifications 1.18………………………………...………Substantial Completion & Extended Warranties

SECTION 2 ........................................................................................ BID FORM

SECTION 3 .................................................................... PROJECT SCHEDULE

SECTION 4 .............................................................. SAMPLE SUBCONTRACT

SECTION 5 .............................................. SITE UTILIZATION & SEQUENCING

SECTION 6……………………………………………………OWNER CONTRACT

SECTION 1

Instructions to Bidders May 28th 2025

Instructions to Bidders

1.1 GENERAL

CORE Construction Services of FL is the construction manager for this project. We will receive Bids for the Project on or before July 1st, 2025. The bid submission for this project MUST be an electronically sealed bid uploaded to Building Connected. Please refer to section 1.2 for further details.

The Project is defined as Kissimmee Mill Run Fire Station No. 5, Located at 1451 Mill Slough Rd, Kissimmee, FL 34744

Design Team:

Architect of Record is The Lunz Group, 58 Lake Morton Dr. Lakeland, FL 33801 Structural Engineer of Record is Fullone Structural Group, 2253 Central Avenue, Unit#105 St.

Petersburg, FL 33713 MEP Engineer of Record is OCI Associates, 600 South Orlando Ave, Maitland, FL 32751 Civil Engineer of Record is KPM Franklin, 6300 Hazeltine National Drive, Suite 118 Orlando, FL 32822

Owner:

City of Kissimmee, 101 Church Street Suite 3001 Kissimmee, FL 34741

Construction Manager:

CORE Construction Services of Florida: 110 Hillcrest St. Orlando, FL 32801

The project consists of:

A new single-story fire station with a 3-bay apparatus. The overall building is around 13,000 GSF with a CMU and structural steel structure, flat roofing system and metal framing interior. The fire station holds (10) standard bunk rooms. Reference the drawings and specifications for the scope of work included in this Bid Set.

The project is expected to start Q4 2025 – reference the construction schedule (Section 3) for durations and substantial completion. These Instructions to Bidders and attachments are a part of the Contract Documents.

1.2 TIME FOR RECEIVING BIDS

Bids MUST be submitted electronically through the Building Connected website. All bids must be submitted prior to the deadline:

Deadline for submission of bids is July 1st 2025 by 4:00PM.

All supporting documents must be included in the bid submission. Bid documents and be found in the Public Plan Room Files section within Building Connected.

1.3 PAYMENT AND PERFORMANCE BONDS

Payment and Performance Bonds may be required for subcontracts in excess of $50,000.

Payment and Performance Bonds shall be issued by a Surety licensed to conduct business in the State of Florida and shall be on the form provided by CORE. There will be no modifications to the bond forms allowed.

The Surety shall be in full compliance with the provisions of the Florida Insurance Code.

The Surety Company shall have a Best’s Rating of A- or better and listed on the Department of Treasury’s Listing of Approved Sureties. Include the cost of bonds in the Bid. Indicate in Part 3 of the Bid Form the Bond cost (in dollars) included in the Bid.

1.4 SBE & M/WBE PARTICIPATION PROGRAM

Bidders are encouraged to maximize inclusion of small business enterprises, and Minority participation to reach Goal Setting requirements by Palm Beach County.

1.5 SALES TAX

Bidders shall include and pay all sales, consumer, use and similar taxes arising out of the Work, including but not limited to all such taxes required to be paid on all materials, equipment, labor and services which are part of the Work. Records must be maintained to show the amount of anticipated taxes.

The Owner is exempt from state sales and use taxes. Even though Bidders shall include all sales and use taxes on materials and equipment, the Owner may utilize Owner Direct Purchasing.

Participation in Owner Direct Purchasing is mandatory for major material and equipment purchases. If any additional information concerning this program is required, please contact the Construction Manager prior to bidding.

Indicate in Part 5 of the Bid Form the amount of material (in dollars) that the Bidder will purchase through Owner Direct Purchasing included in the Bid. Do not indicate all material cost, only the amounts that the Bidder would purchase through this program.

1.6 REQUESTS FOR INFORMATION, SUBSTITUTIONS, ADDENDA & ACKNOWLEDGEMENT

Bidders shall promptly notify the Construction Manager of any ambiguity, inconsistency, or error they may discover upon examination of the Contract Documents for each portion of the Project or the site and local conditions. No oral interpretation will be made to any Bidder as to the meaning of the Contract Documents or any part thereof.

Every Request for Information (RFI) must be made in writing to CORE, via email to BIDS@COREconstruction.com.

All Requests for Information must be received by the Construction Manager no later than June 13th, 2025, by 4:00 PM.

Written Addenda to the Bid Documents will be posted to the Building Connected website and available to all invited Bidders for viewing and download. All Addenda are part of the Contract Documents and binding, whether or not received by the Bidder.

Substitutions to the specified materials and manufacturers will not be permitted unless approved by the architect via the specified substitution request form.

Bidders are to acknowledge in Part 6 of the Bid Form all Addenda by number and date of issue.

1.7 INSTRUCTIONS TO BIDDERS & ACKNOWLEDGEMENT

All modifications to the Project issued by the Construction Manager will be posted to the Building Connected website and available for viewing and download. All Instructions to Bidders are part of the Contract Documents and binding, whether or not received by the Bidder.

Bidders are to acknowledge in Part 7 of the Bid Form all Instructions to Bidders by number and date of issue.

1.8 BIDDER’S CONTACT INFORMATION/ACKNOWLDGEMENT

Part 8 of the Bid Form includes spaces for the Bidder’s Phone, and Email Address, as well as a signature space for the Bidder’s Representative. This is intended to provide contact information so that any Bid questions can be directed to the person on the Bidder’s staff most familiar with the Project.

1.9 INSURANCE

All Bidders shall provide the Insurance Coverage required per Section 6 of the Subcontract Agreement. All costs associated with obtaining this insurance will be included in the Bid.

CORE and Palm Beach County shall be named as additional insured.

1.10 PRE-BID CONFERENCE

If a pre-bid meeting is deemed necessary, it will be hosted online in a Microsoft Teams format.

Any pre-bid meeting notifications would be sent out via Building Connected messaging with specific details of the meeting.

1.11 QUALIFICATION OF BIDDERS

Subcontract Agreements will be entered into only with prequalified, low, responsive, and responsible Bidders found to be satisfactory to the Construction Manager and Owner and qualified by experience and in a financial position to do the Work specified. Link to our Prequalification website can be requested by sending an email request to Bids@COREconstruction.com

1.12 BID DOCUMENTS

Bid Documents are available as follows:

Electronically Contact bids@coreconstruction.com to get login access to Building Connected.

1.13 SCHEDULE

The Construction Manager has developed a Project Schedule for all Bidders to reference. A copy of the Summary Schedule is in Instructions to Bidders Section 3.

The Construction Manager may, during the Project, meet with Subcontractors to prepare, update and maintain the Project Schedule by incorporating the Subcontractors’ detailed construction activities consistent with the sequencing, logic, phasing, constraints and times of the Project Schedule.

Time is of the essence in the performance of the Project. It is required that Bidders include sufficient monies to maintain the Project Schedule, including but not limited to furnishing additional manpower and supervision, expediting materials, working overtime and/or working double shifts as necessary to complete the Project within the construction time at no additional cost to the Construction Manager and/or Owner, and according to the Construction Manager’s directed Work sequence which may be modified from time to time by the Construction Manager as the progress of the Work dictates.

The Construction Manager has developed a Project Schedule for all Bidders to reference. See Instructions to Bidders Section 3.

1.14 GENERAL REQUIREMENTS

Specification Division 1 includes General Requirement provisions. Should they conflict with the Construction Managers Subcontract, then the most stringent as determined by the Construction Manager shall govern.

1.15 STANDARD FORM SUBCONTRACT

Construction Manager’s Subcontract Agreement has been included in Instructions to Bidders Section 4. By submitting a Bid, Subcontractor acknowledges acceptance of the terms and conditions of this Subcontract Agreement and no changes or modifications may be made.

1.16 RELATED SPECIFICATIONS

Whenever Project specifications identify “related sections” Bidders shall review the work of the related sections and incorporate, as part of their Bid, all work within the related section that is required to complete their scope of work and provide a complete “turn-key” system.

1.17 OWNER ACCEPTANCE AND EXTENDED WARRANTIES

Portions of the Project will be completed and occupied by the Owner at different times throughout the project duration. However, all warranties will commence on the date the final portion of the Project is substantially complete and extend beyond that date by the specified warranty period. This may require extension of warranties, with corresponding maintenance. Bidders are to include any costs for extended maintenance and warranties in the Bid.

END OF SECTION 1

SECTION 2

Bid Packages & Bid Form

03300 - Concrete 04200 - Masonry 051200 - Structural Steel 05500 - Misc. metals 064050 - Cabinets & Countertops 071000 - Waterproofing 072600 - Firestopping & Fireproofing 073000 - Roofing 082000 - Doors, Trim & Hardware 083050 - Apparatus Bay Doors 088400 - Aluminum Storefronts & Windows 091900 - Stucco & Brick Veneer 092000 - Drywall & Metal Framing 095100 - Acoustical Ceilings 096000 - Flooring & TIle 098000 – Special Coatings 099000 - Painting

099990 - Final Cleaning 100010 - General Specialties 103070 - Signage 103120 - Lockers 103500 – Aluminum Canopies 110210 - Appliances 118215 - Commercial Laundry Equipment 125020 - Window Treatments 211000 - Fire Sprinkler System 221000 - Plumbing

238000 - HVAC

261000 - Electrical 271040 - Low Voltage 312000 - Site Development 327100 - Fences & Gates 328000 - Landscape & Irrigation 503000 - Surveying

Section 2

BID FORM

PROJECT: Kissimmee Mill Run Fire Station No.5 City of Kissimmee

To: CORE Construction | Florida 110 Hillcrest St.

Orlando, FL 32801

Phone: (407) 519-1390 Email: bids@COREconstruction.com

Projects described as Kissimmee Mill Run Fire Station No. 5 (Hereinafter called the “Project”). The undersigned Contractor, hereinafter called “Bidder,” having visited the site of the Project and having familiarized himself with the local conditions, nature and extent of the Work which will be required to complete the Project, and having fully reviewed the Instructions to Bidders, Drawings, Specifications and other Contract Documents, Contractual and Bond requirements for the Project, hereby proposes, and offers to furnish all materials, equipment, services, and labor for the construction of the Project, in full accordance with the said Drawings, Specifications and Contract Documents, for the following sum of money:

1. BIDDER COMPANY NAME

Bidder:

2. BID AMOUNT

Written Amount: ______________________________________________________________________________

Bid Package (Work Description):_______________________________________________________________

3. BOND – NOT Included in Item 2 is the cost to provide a 100% Payment and Performance Bond:

$_______________________________ (NOT included in base bid)

4. OWNER DIRECT PURCHASING / SALES TAX – the total material cost; Including sales tax, included in Item 2 that will be Owner Direct Purchase:

5. ADDENDUM - The Bidder hereby acknowledges the receipt of the following addenda:

Addendum No. dated ____________.

Addendum No. dated .

Addendum No. dated .

Addendum No. dated .

6. INSTRUCTIONS TO BIDDERS – The Bidder hereby acknowledges the receipt of the following Instructions to

Bidders:

ITB No ____________dated ____________ .

8. BIDDERS INFORMATION / ACKNOWLEDGEMENT

The Bidder acknowledges that Bidder has considered and included the requirements of all Addenda and Instructions to Bidders in preparing this Bid. The Bidder acknowledges time is of the essence and the Project will begin on or near quarter 4 of 2025 and Substantial Completion must be achieved as shown by the Project Schedule and has included all costs for any required extended hours, extra shifts, weekend and holiday work which may be necessary to complete the Work on schedule. The Bidder understands and agrees that the Construction Manager and/or Owner reserves the right to reject this Bid or any, and all bids for the Project, and to waive minor irregularities or informalities in any bid and to award Alternates in any order that in the Construction Manager’s judgment will be in the Owner’s best interest. The Bidder hereby acknowledges they are licensed to do business in the capacity represented by this Bid and as required by all governing jurisdictional authorities for all locations of the Work and as required by the Contract Documents.

The Bidder hereby acknowledges reviewing and accepting without modification the CORE Construction | Florida, Subcontract Agreement and agrees to execute same if awarded the Project or portion(s) of the Project.

The Bidder hereby advises that the Bidder is a (Corporation, Partnership, or Sole Proprietorship). If the Bidder is a corporation or partnership, the Bidder hereby advises that the Bidder is incorporated, or that said partnership exists under the laws of the State of __ ___________ .

Number and Street:

City : ___________________ State: ____________________ Zip: __________________________

Bidder’s Phone No: ________________Bidder’s Email Address: ________________________________________

In witness whereof, the Bidder has hereunto executed this Bid Form this ________ day of , 2025.

Bidder Name: ____________________________________________________

By: (Bidder Representative) Title:

Bidder’s License Number: _________________________________________

SECTION 3

Project Schedule

Bids Due: July 1st, 2025

Construction Start: Q4 2025

Substantial Completion: Q2 2027

*Detailed Schedule is uploaded in Building Connected for further breakdown

SECTION 4

Sample Subcontract

SECTION 5

Site Utilization and Sequencing

-Refer to Site Logistics Plan-

SECTION 6

Owner Contract

-Upon Request-

End of Instructions to Bidders