This document appears to be a self-scoring matrix for a federal contract opportunity related to Custodial Services. The matrix evaluates offerors' experience and expertise based on criteria such as the number of geographically separated work locations, years of similar custodial work, DoD contracts, total square meters covered, and staffing levels. It also includes past experience scoring based on CPARS ratings and Corrective Action Reports. The related federal contract opportunity is for the Kaiserslautern Installation Support Services (KISS) contract, which is a Special Notice seeking industry feedback on draft domain qualification matrices for Housing Maintenance, Custodial Services, Grounds Maintenance, and Total Facility Maintenance. The government is not planning to conduct one-on-one sessions but is accepting voluntary feedback on the draft matrices by October 11, 2024. A draft RFP is expected to be released in Fall 2024.
The file's text, extracted by GovTribe without its formatting.
Custodial Services
Appendix C
SELF SCORING MATRIX - CUSTODIAL SERVICES
Note: See Instructions for Offerors (Attachment 3) Section 2.2.2 for instructions
OFFEROR NAME: [FILL IN OFFEROR NAME HERE]
Section
Pass / Fail Question
Answer (Y/N)
Is the Offerer currently insurred and licensed to operate in Germany?
Points:
Weight Factor
Max Possible Pts
Offeror's Self Score
Weighted Score
Experience and Expertise
1000
900
750
500
250
2.2.2.1
Number of geographically separated work locations the Offerer serviced under a single contract/TO
≥9 locations
7-8 locations
5-6 locations
3-4 locations
1-2 locations
3
3000
0
2.2.2.2
Number of years the Offerer performed custodial work similar to PWS on a single contract/TO
>10 years
>8-10 years
>6-8 years
>4-6 years
3-4 years
4
4000
0
2.2.2.3
Number of DoD contracts/TO where the Offeror provided custodial services
>12
contracts/TOs
10-12
contracts/TOs
7-9
contracts/TOs
4-6
contracts/TOs
1-3
contracts/TOs
5
5000
0
2.2.2.4
Total Square Metered (SQM) the Offerer covered in a month by a single custodial contract/TO
>800K SQM
>700K-800K
SQM
>600K-700K
SQM
>500K-600K
SQM
>400K-500K
SQM
5
5000
0
2.2.2.5
Number of custodial staff Contractor Man-year Equivalents (CMEs) on largest DoD custodial contract/TO
≥50
40-49
30-39
25-29
24-20
4
4000
Past Experience Scoring
1000
900
0
0
-1000
2.2.2.1
Average+ CPARS Rating the Offeror has received on all its government custodial contracts/TOs in the last 5 years
Exceptional
Very Good
Satisfactory
No Rating Available
Marginal or
Unsatisfactory
1
1000
0
Past Experience Scoring
-1000
-900
-750
-500
0
2.2.2.1
Average++ Number of Corrective Action Reports (CARs) per year the Offeror received on its largest DoD custodial contract/TO in Europe in the last 5 years
>70
66-70
61-65
25-60
<25
5
0
0
Maximum Total Score
22,000
Offeror's Total Self Score
0
Government-Validated Self-Score
*
List of defined functional skill-sets:
**
Implies total number of work hours maintenance staff were actively managed by someone with staffing authority that was in the local area over the total number of works hours performed by maintenance staff
+
For each contract/TO, multiply the contract value by the score for the rating [Exceptional = 10, Very Good = 9, Satisfactory = 7, No Rating = 5, Marginal = 2, Unsatisfactory = 0], sum those values and divide by the sum of contract values
++
Divide the total number of CARs for the contract by the number of years the contract was active (limit to the last 5 years)
Grounds Maintenance
Appendix C
SELF SCORING MATRIX - GROUNDS MAINTENANCE
Note: See Instructions for Offerors (Attachment 3) Section 2.2.2 for instructions
OFFEROR NAME: [FILL IN OFFEROR NAME HERE]
Section
Pass / Fail Question
Answer (Y/N)
Is the Offerer currently insurred and licensed to operate in Germany?
Points:
Weight Factor
Max Possible Pts
Offeror's Self Score
Weighted Score
Experience and Expertise
1000
900
750
500
250
2.2.2.1
Number of geographically separated work locations the Offerer serviced under a single contract/TO
≥9
7-8 locations
5-6 locations
3-4 locations
1-2 locations
3
3000
0
2.2.2.2
Number of years the Offerer performed grounds maintenance work similar to PWS on a single contract/TO
>10 years
>8-10 years
>6-8 years
>4-6 years
3-4 years
4
4000
0
2.2.2.3
Number of DoD contracts/TO where the Offeror provided grounds maintenance services
>12
contracts/TOs
10-12
contracts/TOs
7-9
contracts/TOs
4-6
contracts/TOs
1-3
contracts/TOs
5
5000
0
2.2.2.4
Total Square Metered (SQM) the Offerer covered in a month by a single grounds maintenance contract/TO
>6M SQM
>5M-6M SQM
>4M-5M SQM
>3M-4M SQM
2M-3M SQM
5
5000
0
2.2.2.5
Number of grounds maintenance staff Contractor Man-year Equivalents (CMEs) on largest DoD contract/TO
≥50
40-49
30-39
25-29
24-20
4
4000
Past Experience Scoring
1000
900
0
0
-1000
2.2.2.1
Average+ CPARS Rating the Offeror has received on all its government grounds maintenance contracts/TOs in the last 5 years
Exceptional
Very Good
Satisfactory
No Rating Available
Marginal or
Unsatisfactory
1
1000
0
Past Experience Scoring
-1000
-900
-750
-500
0
2.2.2.1
Average++ Number of Corrective Action Reports (CARs) per year the Offeror received on its largest DoD grounds maintenance contract/TO in the last 5 years
>70
66-70
61-65
25-60
<25
5
0
0
Maximum Total Score
22,000
Offeror's Total Self Score
0
Government-Validated Self-Score
*
List of defined functional skill-sets:
**
Implies total number of work hours maintenance staff were actively managed by someone with staffing authority that was in the local area over the total number of works hours performed by maintenance staff
+
For each contract/TO, multiply the contract value by the score for the rating [Exceptional = 10, Very Good = 9, Satisfactory = 7, No Rating = 5, Marginal = 2, Unsatisfactory = 0], sum those values and divide by the sum of contract values
++
Divide the total number of CARs for the contract by the number of years the contract was active (limit to the last 5 years)
Total Facility Maintenance
Appendix C
SELF SCORING MATRIX - TOTAL FACILITY MAINTENANCE
Note: See Instructions for Offerors (Attachment 3) Section 2.2.2 for instructions
OFFEROR NAME: [FILL IN OFFEROR NAME HERE]
Section
Pass / Fail Question
Answer (Y/N)
Is the Offerer currently insured and licensed to operate in Germany?
Points:
Weight Factor
Max Possible Pts
Offeror's Self Score
Weighted Score
Experience and Expertise
1000
900
750
500
250
2.2.2.1
Number of facilities the Offerer maintained under a single contract/TO (include industrial and office breakout)
≥9 locations
7-8 locations
5-6 locations
3-4 locations
1-2 locations
3
3000
0
2.2.2.2
Number of years the Offerer performed facility maintenance work similar to PWS (full time maintenance & 24/7 emergency response)
>10 years
>8-10 years
>6-8 years
>4-6 years
3-4 years
4
4000
0
2.2.2.2
Total Square Meterage Covered in a Month by a Single Custodial Contract/Task Order by Your Company/Sub-Contractor
Over 800K SQM
Over 700K SQM to 800K SQM
Over 600K SQM to 700K SQM
Over 500K SQM to 600K SQM
Over 400K SQM to 500K SQM
400K SQM
2.2.2.3
Number of DoD contracts/TO where the Offeror provided facilities maintenance services
>10
contracts/TOs
5-9
contracts/TOs
2-5
contracts/TOs
4-6
contracts/TOs
1-3
contracts/TOs
5
5000
0
2.2.2.4
Value in USD of the largest DoD facility maintenance contract/TO awarded to the Offerer
>$10M
>$8M-$10M
>$5M-$8M
>$2M-$5M
>$1M-$2M
5
5000
0
2.2.2.6
Average level of experience of the Offer's team in years of creditable experience in similar work
>10 years
>5-10 years
>2-5 years
3
3000
0
2.2.2.7
Percentage of craftsmen on the Offer's team that had a certificate of apprenticeship on its largest DoD contract/TO
>40%
>30%-40%
>20%-30%
3
3000
0
2.2.2.8
Number of craftsmen on the Offer's team that had a master craftsman diploma (Meisterbrief) on its largest DoD contract/TO
>4
4
3
3
3000
0
2.2.2.12
Total Square Meters (SQM) per quarter that the Offerer has abated asbestos and artificial mineral fibers on a single contract/TO
>4.6 SQM
>2.3-4.6 SQM
>0.9-2.3 SQM
>0.2-0.9 SQM
3
3000
0
2.2.2.13
Percentage of the work the Offerer subcontracted on its largest DoD contract/TO in the last 10 years
≤20%
>20%-≤30%
3
3000
0
2.2.2.14
How many areas of work has the Offerer subcontracted on its largest DoD contract/TO in the last 10 years
<3
3-4
5
3
3000
0
Past Experience Scoring
1000
900
0
0
-1000
2.2.2.1
Average+ CPARS Rating the Offeror has received on all its military housing maintenance contracts/TOs in the last 5 years
Exceptional
Very Good
Satisfactory
No Rating Available
Marginal or
Unsatisfactory
1
1000
0
Past Experience Scoring
-1000
-900
-750
-500
0
2.2.2.1
Average++ Number of Corrective Action Reports (CARs) per year the Offeror received on its largest DoD housing maintenance contract/TO in the last 5 years
>70
66-70
61-65
25-60
<25
5
0
0
Maximum Total Score
36,000
Offeror's Total Self Score
0
Government-Validated Self-Score
*
List of defined functional skill-sets:
**
Implies total number of work hours maintenance staff were actively managed by someone with staffing authority that was in the local area over the total number of works hours performed by maintenance staff
+
For each contract/TO, multiply the contract value by the score for the rating [Exceptional = 10, Very Good = 9, Satisfactory = 7, No Rating = 5, Marginal = 2, Unsatisfactory = 0], sum those values and divide by the sum of contract values
++
Divide the total number of CARs for the contract by the number of years the contract was active (limit to the last 5 years)
Military Family Housing
Appendix C
SELF SCORING MATRIX - MILITARY FAMILY HOUSING
Note: See Instructions for Offerors (Attachment 3) Section 2.2.2 for instructions
OFFEROR NAME: [FILL IN OFFEROR NAME HERE]
Section
Pass / Fail Question
Answer (Y/N)
Is the Offeror currently insured and licensed to operate in Germany?
Points:
Weight Factor
Max Possible Pts
Offeror's Self Score
Weighted Score
Experience and Expertise
1000
900
750
500
250
2.2.2.1
Maximum number of military homes the Offeror has maintained in a 12 month period, under a single contract/TO, in the past 10 years
≥800 homes
600-800 homes
400-600 homes
200-400 homes
<200
5
5000
0
2.2.2.2
Maximum number of Change of Occupancy Maintenance (COM) completed within 10 days of vacancy for 1500-2500 sqft homes, in a 12 month period, under a single contract/TO, in the past 10 years
>300
200-300
100-200
50-100
<50
5
2.2.2.3
Number of years the Offeror has maintained military homes (entails full time maintenance and 24/7 emergency response)
>10 years
>8-10 years
>6-8 years
>4-6 years
3-4 years
4
4000
0
2.2.2.4
Number of DoD contracts/TOs where the Offeror provided military housing maintenance as prime contractor in the past 10 years
>12
contracts/TOs
10-12
contracts/TOs
7-9
contracts/TOs
4-6
contracts/TOs
1-3
contracts/TOs
5
5000
0
2.2.2.5
Value in USD of the single largest DoD military housing maintenance contract/TO awarded to the Offeror in the past 10 years
>$10M
>$8M-$10M
>$5M-$8M
>$2M-$5M
>$1M-$2M
5
5000
0
2.2.2.6
Number of functional skill-sets* staffed with master craftsman (Meisterbrief) on a single contract/TO in the past 5 years
>5
4
3
2
<2
1
1000
0
2.2.2.7
Percentage of craftsmen with a master craftsman diploma (Meisterbrief) on the Offeror's largest DoD housing maintenance contract/TO in the past 5 years.
>40%
>30%-40%
>20%-30%
3
3000
0
2.2.2.8
Percentage of the work the Offeror subcontracted on its largest DoD housing maintenance contract/TO in the last 5 years
≤20%
>20%-≤30%
3
3000
0
2.2.2.9
Percentage of work** that was locally managed by someone with staffing decision authority on the Offeror's largest DoD housing maintenance contract/TO in the past 5 years
>50%
40-50%
30-40%
20-30%
<20%
1
1000
0
2.2.2.10
Average response time for the Offeror to respond to emergency maintenance requests (including after hours) on the Offeror's largest DoD housing maintenance contract/TO in the past 5 years
≤30 min
>30-60 min
>60-120 min
1
1000
0
Past Experience Scoring
1000
900
750
500
-1000
2.2.2.11
Average+ CPARS Rating the Offeror has received on all its military housing maintenance contracts/TOs in the last 5 years
Exceptional
Very Good
Satisfactory
No Rating Available
Marginal or
Unsatisfactory
3
3000
0
Past Experience Scoring
-1000
-900
-750
-500
-250
2.2.2.12
Average++ Number of Corrective Action Reports (CARs) per year the Offeror received on its largest DoD housing maintenance contract/TO in the last 5 years
>70
66-70
61-65
56-60
48-55
3
0
0
Maximum Total Score
31,000
Offeror's Total Self Score
0
Government-Validated Self-Score
*
List of defined functional skill-sets:
**
Implies total number of work hours maintenance staff were actively managed by someone with staffing authority that was in the local area over the total number of works hours performed by maintenance staff
+
For each contract/TO, multiply the contract value by the score for the rating [Exceptional = 10, Very Good = 9, Satisfactory = 7, No Rating = 5, Marginal = 2, Unsatisfactory = 0], sum those values and divide by the sum of contract values
++
Divide the total number of CARs for the contract by the number of years the contract was active (limit to the last 5 years)
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