KISS Draft HTRO Matrices.xlsx
XLSX spreadsheet 33 KB Posted
- Solicitation number
- FA5613KISS-HTRO
About this file
This document appears to be a set of draft qualification matrices related to a federal contract opportunity called the Kaiserslautern Installation Support Services (KISS) contract. The matrices cover criteria for custodial services, grounds maintenance, and total facility maintenance work. The matrices provide pass/fail questions as well as scoring criteria based on factors such as prior experience, contract values, staffing, and past performance.
The related federal contract opportunity is a Special Notice from the Department of the Air Force United States Air Forces in Europe - Air Forces Africa. This opportunity seeks industry feedback on the acquisition strategy and draft qualification matrices for the KISS contract program through a series of one-on-one sessions scheduled for August 2024. The government plans to release a draft RFP in Fall 2024, but this publication is for market research purposes only and does not constitute a request for offers. Responses to the RFI are voluntary and will not be reimbursed.
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Custodial Services
| Pass/Fail Questions | |||||||||
| Question | Answer (Y/N) | ||||||||
| Has your company/sub-contractor performed custodial work identicial to the work outlined in the Performance Work Statement? | |||||||||
| Does your company/sub-contractor have clearance to work in Germany? | |||||||||
| Does your company/sub-contractor's personnel have proof of the certifications required per the Performance Work Statement? | |||||||||
| Is your company/sub-contractor able to financially support 100% of the task order cost for three months? | |||||||||
| Has your company/sub-contractor performed custodial contract/TO that covers a minimum of 400K SQM in a month? | |||||||||
| Qualification | |||||||||
| Experience and Expertise | |||||||||
| Scoring Matrix | |||||||||
| 1000 | 800 | 600 | 400 | 200 | 0 | Weight Factor | Offeror's Self-Score Points | Offeror's weighted Score | |
| Number of Geographically Separated Work Locations for a Single Contract/Task Order. | Over 9 Locations | 7 to 8 Locations | 5 to 6 Locations | 3 to 4 Locations | 1 to 2 Locations | None | |||
| Number of Years Your Company/Sub-Contractor Performed Custodial Work Similar to PWS on a Single Contract/Task Order | Over 10 Years | Between 9 to 10 Years | Between 7 to 8 Years | Between 5 to 6 Years | Between 3 to 4 Years | Less Than 3 Years | |||
| Number of Custodial Contracts/TO's with DoD or US government Your Company/Sub-Contractor Executed | Over 12 Contracts/TO's | Between 10 to 12 Contracts/TO's | Between 7 to 9 Contracts/TO's | Between 4 to 6 Contracts/TO's | Between 1 to 3 Contracts/TO's | 0 Contracts/TO's | |||
| Total Square Meterage Covered in a Month by a Single Custodial Contract/Task Order by Your Company/Sub-Contractor | Over 800K SQM | Over 700K SQM to 800K SQM | Over 600K SQM to 700K SQM | Over 500K SQM to 600K SQM | Over 400K SQM to 500K SQM | 400K SQM | |||
| Team and Resources | |||||||||
| Scoring Matrix | |||||||||
| 1000 | 800 | 600 | 400 | 200 | 0 | Weight Factor | Offeror's Self-Score Points | Offeror's weighted Score | |
| Number of Custodial Staffing. Documentation Showing Staff Member Breakdown is Required. | Over 50 | Between 40 to 49 | Between 30 to 39 | Between 25 to 29 | Between 24 to 20 | Less Than 20 | |||
| Past Performance Scoring | |||||||||
| Scoring Matrix | |||||||||
| 1000 | 900 | 800 | 0 | -800 | -1000 | Weight Factor | Offeror's Self-Score Points | Offeror's weighted Score | |
| CPARS Rating From One Custodial Contract/Task Order | Exceptional | Very Good | Satisfactory | No CPARS Rating Available | Marginal | Unsatisfactory | |||
| -1000 | -800 | -600 | -400 | -200 | 0 | Weight Factor | Offeror's Self-Score Points | Offeror's weighted Score | |
| Corrective Action Reports (CAR's) From One Custodial Contract/Task Order Over a Period of Three Years | Over 70 | 66 to 70 | 61 to 65 | 56 to 60 | 48 to 55 | 0 |
Grounds Maintenance
| Pass/Fail Questions | ||||||||||
| Question | Answer (Y/N) | |||||||||
| Has your company/sub-contractor performed grounds maintenance work identicial to the work outlined in the Performance Work Statement? | ||||||||||
| Does your company/sub-contractor have clearance to work in Germany? | ||||||||||
| Does your company/sub-contractor's personnel have proof of the certifications required per the Performance Work Statement? | ||||||||||
| Is your company/sub-contractor able to financially support 100% of the task order cost for three months? | ||||||||||
| Has your company/sub-contractor performed grounds maintenance contract/TO that covers a minimum of 2M SQM? | ||||||||||
| Qualification | ||||||||||
| Experience and Expertise | ||||||||||
| Scoring Matrix | ||||||||||
| 1000 | 800 | 600 | 400 | 200 | 0 | Weight Factor | Offeror's Self-Score Points | Offeror's weighted Score | ||
| Number of Geographically Separated Work Locations for a Single Contract/Task Order. | Over 9 Locations | 7 to 8 Locations | 5 to 6 Locations | 3 to 4 Locations | 1 to 2 Locations | None | ||||
| Number of Years Your Company/Sub-Contractor Performed Grounds Maintenance Work Similar to PWS on a Single Contract/Task Order | Over 10 Years | Between 9 to 10 Years | Between 7 to 8 Years | Between 5 to 6 Years | Between 3 to 4 Years | Less Than 3 Years | ||||
| Total Square Meterage of a Single Contract/Task Order Greater Than 2M SQM | Over 6M SQM | Over 5M SQM to 6M SQM | Over 4M SQM to 5 SQM | Over 3M SQM to 4M SQM | Over 2M SQM to 3M SQM | 2M SQM | **The pass/fail questions answers if the contractor is able to perform or not. This metric is important to show which contractors are more equipted to perform the work. Needs to show that the contractor is able to mow multiple times in the grassy areas.** | |||
| Number of Contracts/TO's with DoD or US government Your Company/Sub-Contractor Executed | Over 12 Contracts/TO's | Between 10 to 12 Contracts/TO's | Between 7 to 9 Contracts/TO's | Between 4 to 6 Contracts/TO's | Between 1 to 3 Contracts/TO's | 0 Contracts/TO's | ||||
| Team and Resources | ||||||||||
| Scoring Matrix | ||||||||||
| 1000 | 800 | 600 | 400 | 200 | 0 | Weight Factor | Offeror's Self-Score Points | Offeror's weighted Score | ||
| Number of Grounds Maintenance Foreman | Over 50 | Between 40 to 49 | Between 30 to 39 | Between 25 to 29 | Between 24 to 20 | Less Than 20 | ||||
| Past Performance Scoring | ||||||||||
| Scoring Matrix | ||||||||||
| 1000 | 900 | 800 | 0 | -800 | -1000 | Weight Factor | Offeror's Self-Score Points | Offeror's weighted Score | ||
| CPARS Rating From One Custodial Contract/Task Order | Exceptional | Very Good | Satisfactory | No CPARS Rating Available | Marginal | Unsatisfactory | ||||
| -1000 | -800 | -600 | -400 | -200 | 0 | Weight Factor | Offeror's Self-Score Points | Offeror's weighted Score | ||
| Corrective Action Reports (CAR's) From One Custodial Contract/Task Order Over a Period of Three Years | Over 70 | 66 to 70 | 61 to 65 | 56 to 60 | 48 to 55 | 0 |
Total Facility Maintenance
| Pass/Fail Questions | Yes | No | |
| 1. Are you currently insured and licensed to operate in Germany? | |||
| 2. Have you had any DoD Facility Maintenance Contracts within the past 10 years? | |||
| Experience and Expertise | Maximum |
Self Score
| Points | Offeror Proposed |
| Self-Score Initial Points | Self-Score Point |
| Multiplication Factor | Offeror's Proposed |
Self-Score with Multiplication Factor
| 1. How many years have you been in the Facility Maintenance business? Entails 24/7 emergency response and 5 day, 8 hours/day work week to maintain facilities. |
| 2. What is the max number of facilities per contract you have worked? Include industrial and office breakout. |
| 3. How many DoD facilities maintenance contracts (base/locations) have you had? |
What is the per year contract value of the facilities ,aintenance you have held? 3 month minumum requirement. Do not combine contracts. Count seperately.
| 3.1 | What was the Dollar Value? | |
| <1M | ||
| >1M, <2M | ||
| >2M, <5M | ||
| >5M, >10M | ||
| >10M | ||
| Services Offered | Maximum |
Self Score Points Offeror Proposed Self-Score
| 1. What is your typical response time for emergency maintenace requests? After hours? | ||||
| ☐ ≤ 30 Minutes = 4 Points, | ☐ ≤60 Minutes = 3 Points, | ☐ ≤120 Minutes = 2 Points | ☐ >120 Minutes = 1 Points | |
| Team and Resources | Maximum |
Self Score Points Offeror Proposed Self-Score
| 1. What is the average experience level of your team members measured in years of creditable experience in a similar type of work? | |||||||
| ☐ ≤2 years of experience = 1 Points | ☐ ≤5 years of experience = 4 Points | ☐ ≤10 years of experience = 7 Points | ☐ >10 years of experience = 11 Points | ||||
| 2. What will the percentage of craftsmen with a certificate of apprenticeship be? | |||||||
| ☐ ≤20% craftsmen = 1 Points, | ☐ ≤30% craftsmen = 4 Points | ☐ ≤40% craftsmen = 7 Points | ☐ >40% craftsmen = 11 Points | ||||
| 3. How many employees will have a master craftsman's diploma (Meisterbrief) | |||||||
| ☐ ≤2 Employees = 1 Points, | ☐ ≤3 Employees = 4 Points | ☐ ≤4 Employees = 7 Points | ☐ >4 Employees = 11 Points | ||||
| 4. How many managerial employees will be dedicated to this project? | |||||||
| ☐ ≤2 Employees = 1 Points, | ☐ ≤4 Employees = 2 Points | ☐ ≤6 Employees = 3 Points | ☐ >6 Employees = 5 Points | ||||
| 5. How many of your employees speak English? | |||||||
| ☐ ≤20% = 1 Points, | ☐ ≤30% = 4 Points | ☐ ≤40%= 7 Points | ☐ >40% = 11 Points | ||||
| Services Offered | Maximum |
Self Score Points Offeror Proposed Self-Score
| 1. What is your typical response time for emergency maintenace requests? After hours? | ||||
| ☐ ≤ 30 Minutes = 4 Points, | ☐ ≤60 Minutes = 3 Points, | ☐ ≤120 Minutes = 2 Points | ☐ >120 Minutes = 1 Points | |
| Project Specifics | Maximum |
Self Score Points Offeror Proposed Self-Score
| 1. How many snow plow trucks do you have? Provide breakout. | |||||
| ☐ ≤ 2 = 4 Points, | ☐ ≤5 =6 Points, | ☐ ≤10 = 8 Points | ☐ >15 = 10 Points | ||
| 2. Have you maintained an any oil/gas heat plant ? For how many facilities? | |||||
| ☐ ≤ 2 = 4 Points, | ☐ ≤5 =6 Points, | ☐ ≤10 = 8 Points | ☐ >15 = 10 Points | ||
| 3. Do you have the ability to manage on site and abate asbestos and artificial mineral fibers? How much SF per quarter? | |||||
| ☐ No = 0 Points, | ☐ ≤ 2 =5K SF, | ☐ ≤ 10K SF =6 Points, | ☐ ≤25K = 8 Points | ☐ >50KSF = 10 Points | |
| Subcontracting | Maximum |
Self Score Points Offeror Proposed Self-Score
| 1. Do you use subcontractors for any portion of your work? | |||||||
| ☐ Yes = 0 Points | ☐ No = 6 Points | ||||||
| 2. If yes, what percentage of the work is typically subcontracted? | |||||||
| ☐ >30% work = 0 Points | ☐ ≤30% work = 1 Points | ☐ ≤20% work = 7 Points | |||||
| 3. How many areas do you plan to subcontract? Areas include HVAC, Electrical, Plumbing, Structural, Oil/Gas, Administration, Snow Removal | |||||||
| ☐ ≤ 6 =0 Points, | ☐ ≤5 =1 Points, | ☐ ≤4 = 2 Points | ☐ <3= 10 Points | ||||
| CPARS | Percentage of CPAR Ratings (Cannot Exceed 100%) | Points for | |||||
| Each Rating | Offeror Proposed | ||||||
| Self-Score Initial Points | Self-Score Point | ||||||
| Multiplication Factor | Offeror's Proposed |
Self-Score with Multiplication Factor
| 1. CPAR categories rated "exceptional" over last 5 years |
| 2. CPAR categories rated "very good" over last 5 years |
| 3. CPAR categories rated "satisfactory" over last 5 years |
| 4. CPAR categories rated "marginal" over last 5 years |
| 5. CPAR categories rated "unsatisfactory" over last 5 years |
Military Family Housing
| Pass/Fail Questions | Yes | No | |
| 1. Are you currently insured and licensed to operate in Germany? | |||
| 2. Have you had a DoD Housing Maintenance Contracts within the past 10 years? | |||
| Experience and Expertise | Maximum |
Self Score
| Points | Offeror Proposed |
| Self-Score Initial Points | Self-Score Point |
| Multiplication Factor | Offeror's Proposed |
Self-Score with Multiplication Factor
| 1. How many years have you been in the Housing Maintenance business? Entails 24/7 emergency response and 5 day, 8 hours/day work week to maintain family housing. |
| 2. What is the max number of homes per contract you have worked? |
| 3. How many DoD Housing contracts (base/locations) have you had? |
What is the per year contract value of the Housing Maintenance you have held? 3 month minumum requirement. Do not combine contracts. Count seperately.
| 3.1 | What was the Dollar Value | |
| <1M | ||
| >1M, <2M | ||
| >2M, <5M | ||
| >5M, >10M | ||
| >10M | ||
| Services Offered | Maximum |
Self Score Points Offeror Proposed Self-Score
| 1. What is your typical response time for emergency maintenace requests? After hours? | ||||
| ☐ ≤ 30 Minutes = 4 Points, | ☐ ≤60 Minutes = 3 Points, | ☐ ≤120 Minutes = 2 Points | ☐ >120 Minutes = 1 Points | |
| Team and Resources | Maximum |
Self Score Points Offeror Proposed Self-Score
| 1. What is the average experience level of your team members measured in years of creditable experience in a similar type of work? | |||||||
| ☐ ≤2 years of experience = 1 Points | ☐ ≤5 years of experience = 4 Points | ☐ ≤10 years of experience = 7 Points | ☐ >10 years of experience = 11 Points | ||||
| 2. What will the percentage of craftsmen with a certificate of apprenticeship be? | |||||||
| ☐ ≤20% craftsmen = 1 Points, | ☐ ≤30% craftsmen = 4 Points | ☐ ≤40% craftsmen = 7 Points | ☐ >40% craftsmen = 11 Points | ||||
| 3. How many employees will have a master craftsman's diploma (Meisterbrief) | |||||||
| ☐ ≤2 Employees = 1 Points, | ☐ ≤3 Employees = 4 Points | ☐ ≤4 Employees = 7 Points | ☐ >4 Employees = 11 Points | ||||
| 4. How many managerial employees will be dedicated to this project? | |||||||
| ☐ ≤2 Employees = 1 Points, | ☐ ≤4 Employees = 2 Points | ☐ ≤6 Employees = 3 Points | ☐ >6 Employees = 5 Points | ||||
| Services Offered | Maximum |
Self Score Points Offeror Proposed Self-Score
| 1. What is your typical response time for emergency maintenace requests? After hours? | ||||
| ☐ ≤ 30 Minutes = 4 Points, | ☐ ≤60 Minutes = 3 Points, | ☐ ≤120 Minutes = 2 Points | ☐ >120 Minutes = 1 Points | |
| Subcontracting | Maximum |
Self Score Points Offeror Proposed Self-Score
| 1. Do you use subcontractors for any portion of your work? | ||||||
| ☐ Yes = 0 Points | ☐ No = 6 Points | |||||
| 2. If yes, what percentage of the work is typically subcontracted? | ||||||
| ☐ >30% work = 0 Points | ☐ ≤30% work = 1 Points | ☐ ≤20% work = 7 Points | ||||
| CPARS | Percentage of CPAR Ratings (Cannot Exceed 100%) | Points for | ||||
| Each Rating | Offeror Proposed | |||||
| Self-Score Initial Points | Self-Score Point | |||||
| Multiplication Factor | Offeror's Proposed |
Self-Score with Multiplication Factor
| 1. CPAR categories rated "exceptional" over last 5 years |
| 2. CPAR categories rated "very good" over last 5 years |
| 3. CPAR categories rated "satisfactory" over last 5 years |
| 4. CPAR categories rated "marginal" over last 5 years |
| 5. CPAR categories rated "unsatisfactory" over last 5 years |
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