Key West JA - Extension (Final).pdf

Control Number: HDEC08-20-35

JUSTIFICATION REVIEW DOCUMENT

Description of Acquisition: Two (2) Month Justification and Approval (J&A) for Shelf Stocking, Receiving/Storage/Holding Area (RSHA), and Custodial Operations, Contract HDEC08-15-C-0009, Key West NAS Commissary, located in Key West, Florida.

Statutory Authority: FAR 6.302-2, Unusual and Compelling Urgency

Estimated Contract Amount: 2-month J&A to extend contract services; Estimated Amount is approximately $35,000

Performance Period: October 1, 2020 – November 30, 2020

Prepared By: Diana Gross-Bendall Contracting Officer Phone: 804-734-8000 x48185 Date/Initials:_________

Technical: James Taylor Chief, Store Operations Phone: 804-734-8000 x48865 Date/Initials: ________

Requirements: James Taylor Chief, Store Operations Phone: 804-734-8000 x48865 Date/Initials: ________

PCO: Diana Gross-Bendall Contracting Officer Phone: 804-734-8000 x48185 Date/Initials:_________

Required Review Signatures: We have reviewed this J&A and find the justification adequate to support other than full and open competition.

Program Manager: N/A

Legal Counsel: Nikki Musick Phone: 804-734-8000 x48116

Signature: _____________________ Date: _____________

Division Chief: Ginna Thomas Phone: 804-734-8000 x48546

Competition Floyd Kirkland Phone: 804-734-8000 x86223 Advocate:

JUSTIFICATION AND APPROVAL

FOR OTHER THAN FULL AND OPEN COMPETITION

1. Contracting Office – Defense Commissary Agency (DeCA), Store Services Support Division (CCQTW), 1300 E Avenue, Fort Lee, Virginia 23801

2. Type of Contract Action – 2 month J&A; Modification will be issued to extend current contract for 2 months; Firm Fixed Price (FFP) Contract; Defense Working Capital Funds

(DWCF)

3. Description of Supplies/Services – Acquisition is for Shelf Stocking, Receiving/Storage/Holding Area (RSHA), and Custodial Services at the Key West NAS Commissary, located in Key West, Florida. The 2-month J&A estimated amounted is approximately $35,000.

4. Authority Cited - The statutory authority permitting other than full and open competition that is applicable to this Justification and Approval (J&A) is FAR 6.302-2, Unusual and Compelling Urgency.

5. Reason for Authority Cited – The current contract is due to expire on September 30, 2020.

DeCA issued a solicitation for a new contract in January 2020 and is still in the process of source selection and negotiating with offerors. Efforts to complete evaluation are continuing and a new award is imminent.

An award to any other source at this time would result in unacceptable delays in fulfilling the requirement and an interruption of services. In the absence of these services, the commissary could be shut down and the military members and their families will be denied their full commissary benefit provided to them by statute under 10 U.S.C. 2481 and U.S.C 2484.

6. Efforts to Obtain Competition - The justification in support of the agency’s request not to issue a sources sought notice is predicated upon the fact that the required services are deemed to only be available without interruption from the current contractor. Commissary Services Corporation, has been performing the services as a satisfactory level for the past year. DeCA is currently evaluating the proposals received in response to the solicitation, which was issued as a Service Disabled Veteran Owned Small Business set aside.

7. Fair and Reasonable Cost Determination - A modification will be negotiated to extend the current contract for 2 months. A proposal has been requested from the contractor for the 2 month J&A period of performance. In accordance with FAR Part 15, the following techniques will be used to determine fair and reasonableness: FAR 15.404-1(b)(2)(v), Comparison of proposed prices with Independent Government Cost and FAR 15.404-1(b)(2)(vii), Analysis of data other than certified cost of pricing data provided by the offeror.

8. Market Research and Interested Sources - As indicated above, an award to any other source at this time would result in unacceptable delays in fulfilling the requirement and an interruption of services.

9. Actions to Increase/Foster Competition - This is currently a Service Disabled Veteran Owned Small Business set aside. The replacement acquisition was solicited on Contracting Opportunities as such. The proposals are in final stages of evaluation and award is imminent.

10. Other Factors – N/A

Technical Certification:

I certify that the supporting data under my cognizance, which are included in this justification, are accurate and complete to the best of my knowledge and belief.

Name: James Taylor Signature: _______________________________

Title: Chief, Store Operations Date: _________________________

Requirements Certification:

I certify that the supporting data under my cognizance, which are included in this justification, are accurate and complete to the best of my knowledge and belief.

Name: James Taylor Signature: _______________________________

Title: Chief, Store Operations Date: _________________________

Fair and Reasonable Price Determination and Contracting Officer Certification:

I hereby determine that the price for this contract action will be fair and reasonable. I certify that this J & A is accurate and complete to the best of my knowledge and belief.

Name: Diana Gross-Bendall Signature: _______________________________

Contracting Officer Date: __________________

8/26/20

APPROVAL

Based on the foregoing justification, I hereby approved the procurement of the 2-month J&A for Shelf Stocking, RSHA, and Custodial Services at the Key West NAS Commissary, on an other than full and open competition basis pursuant to the authority of 10 U.S.C. 2304(c)(2), provided funds are available, or will be available, and provided that the services and products herein described have otherwise been authorized for acquisition.

APPROVED:

Signature: ______________________________ Date:_________________________ Diana Gross-Bendall Contracting Officer

8/26/20