Kenya Persistent Aerial Surveillance Project.pdf

ISN-ECC FY23 NOFO SAMS Domestic 1

NOTICE of FUNDING OPPORTUNITY Bureau of International Security and Nonproliferation – Office of

Export Control Cooperation

U.S. Department of State

Announcement Type: Cooperative Agreement

Funding Opportunity Title: Kenya Persistent Aerial Surveillance Project

Funding Opportunity Number: SFOP0009308

Catalog of Federal Domestic

Assistance Number: 19.901

Funding Amount: $395,062

Approximate Number of Awards: 1

Expected Period of Performance: 24

Key Dates: 1. Applications must be submitted by

March 04, 2023 at 5:00 pm EST

2. Submit all questions by February 01, 2023 at

5:00 pm EST

3. Application review and selection expected in

September 2023

EXECUTIVE SUMMARY

The Department of State’s Bureau of International Security and Nonproliferation, Office of Export Control Cooperation (ISN/ECC) is pleased to announce a new funding opportunity through this Notice of Funding Opportunity (NOFO). Under this NOFO, ISN/ECC seeks proposals to advance U.S. foreign policy and national security priorities by supporting initiatives that make decision-making structures and processes in fragile, conflict, or crisis-affected contexts more reflective of and responsive to the needs and perspectives of partner states to ensure strategic trade control systems meet international standards and by engaging on bilateral, regional and multilateral levels with foreign governments to aid in the establishment of independent capabilities to regulate transfers of weapons of mass destruction, WMD-related items, conventional arms, and related dual-use items, and to detect, interdict, investigate, and prosecute illicit transfers of such items.

ISN/ECC invites U.S. non-profit organizations, Domestic & Foreign For-Profit

Organizations (must waive fee/profit), U.S. and foreign educational institutions, international NGOs, and Public International Organizations to submit cooperative agreement proposals. ISN/ECC has approximately $395,062 available to fund this project.

Organizations that submit an application in response to this NOFO announcement acknowledge and accept all the requirements contained herein. The submission in

ISN-ECC FY23 NOFO SAMS Domestic 2 response to this announcement is voluntary and does not obligate the Department of State to fund the proposal or proposal preparation costs. Please note: Receipt of this NOFO requesting a full application should not be construed as a guarantee of funding. All awards are subject to the availability of funds and the negotiation and finalization of the approved budget and award package.

A Cooperative Agreement not-to-exceed the amount of $395,062 in FY 2022/2023

Nonproliferation, Antiterrorism, Demining, and Related Programs (NADR-EXBS) funding will be awarded under this NOFO. The initial period of performance will be for

12 months. Funding authority rests in the Foreign Assistance Act of 1961, as amended.

All applicants should be familiar with 2 CFR Part 200 and 600.

Applicants should review all the terms and conditions and required certifications which will apply to this award before submitting an application to ensure that they will be able to comply. These include:

• 2 CFR 25 - UNIVERSAL IDENTIFIER AND SYSTEM FOR AWARD

MANAGEMENT

• 2 CFR 170 - REPORTING SUBAWARD AND EXECUTIVE

COMPENSATION INFORMATION

• 2 CFR 175 - AWARD TERM FOR TRAFFICKING IN PERSONS

• 2 CFR 182 - GOVERNMENTWIDE REQUIREMENTS FOR DRUG-FREE

WORKPLACE (FINANCIAL ASSISTANCE)

• 2 CFR 183 - NEVER CONTRACT WITH THE ENEMY

• 2 CFR 600 – DEPARTMENT OF STATE REQUIREMENTS

In accordance with the Office of Management and Budget’s guidance located at 2 CFR part 200, all applicable Federal laws, and relevant Executive guidance, the Department of

State will review and consider applications for funding, as applicable to specific programs, pursuant to this notice of funding opportunity in accordance with the following:

• Guidance for Grants and Agreements in Title 2 of the Code of Federal

Regulations (2 CFR), as updated in the Federal Register’s 85 FR 49506 on August

13, 2020, particularly on:

o Selecting recipients most likely to be successful in delivering results based on the program objectives through an objective process of evaluating

Federal award applications (2 CFR part 200.205), o Prohibiting the purchase of certain telecommunication and video surveillance services or equipment in alignment with section 889 of the

National Defense Authorization Act of 2019 (Pub. L. No. 115—232) (2

CFR part 200.216), o Promoting the freedom of speech and religious liberty in alignment with

Promoting Free Speech and Religious Liberty (E.O. 13798) and

Improving Free Inquiry, Transparency, and Accountability at Colleges https://www.ecfr.gov/cgi-bin/text-idx?SID=81a5f41de81c46a9844617d93a9db081&mc=true&node=pt2.1.25&rgn=div5 https://www.ecfr.gov/cgi-bin/text-idx?SID=81a5f41de81c46a9844617d93a9db081&mc=true&node=pt2.1.25&rgn=div5 https://www.ecfr.gov/cgi-bin/text-idx?SID=81a5f41de81c46a9844617d93a9db081&mc=true&node=pt2.1.170&rgn=div5 https://www.ecfr.gov/cgi-bin/text-idx?SID=81a5f41de81c46a9844617d93a9db081&mc=true&node=pt2.1.170&rgn=div5 https://www.ecfr.gov/cgi-bin/text-idx?SID=81a5f41de81c46a9844617d93a9db081&mc=true&node=pt2.1.175&rgn=div5 https://www.ecfr.gov/cgi-bin/text-idx?SID=81a5f41de81c46a9844617d93a9db081&mc=true&node=pt2.1.182&rgn=div5 https://www.ecfr.gov/cgi-bin/text-idx?SID=81a5f41de81c46a9844617d93a9db081&mc=true&node=pt2.1.182&rgn=div5 https://www.ecfr.gov/cgi-bin/text-idx?SID=81a5f41de81c46a9844617d93a9db081&mc=true&node=pt2.1.183&rgn=div5 https://www.ecfr.gov/cgi-bin/text-idx?SID=81a5f41de81c46a9844617d93a9db081&mc=true&tpl=/ecfrbrowse/Title02/2chapterVI.tpl https://www.ecfr.gov/cgi-bin/text-idx?SID=81a5f41de81c46a9844617d93a9db081&mc=true&node=pt2.1.200&rgn=div5 https://www.ecfr.gov/cgi-bin/text-idx?SID=81a5f41de81c46a9844617d93a9db081&mc=true&node=pt2.1.200&rgn=div5

ISN-ECC FY23 NOFO SAMS Domestic 3 and Universities (E.O. 13864) (§§ 200.300, 200.303, 200.339, and

200.341), o Providing a preference, to the extent permitted by law, to maximize use of goods, products, and materials produced in the United States (2 CFR part

200.322), and o Terminating agreements in whole or in part to the greatest extent authorized by law, if an award no longer effectuates the program goals or agency priorities (2 CFR part 200.340).

In accordance with the Executive Order on Advancing Racial Equity and Underserved

Communities, proposals should demonstrate how the program advances equity with respect to race, ethnicity, religion, income, geography, gender identity, sexual orientation, and disability. The proposal should also demonstrate how the program will further engagement in underserved communities and with individuals from underserved communities. Proposals should demonstrate how addressing racial equity and underserved communities will enhance the program’s goals and objectives, as well as the experience of participants.

The support of underserved communities will be part of the review criteria for this opportunity. Therefore, proposals should clearly demonstrate how the program will support and advance equity and engage underserved communities in program administration, design, and implementation.

Due to the determination made under the Trafficking Victims Protection Act (TVPA) for

FY 2021, assistance that benefits the governments of the following countries may be subject to a restriction under the TVPA. The Department of State determines on a case-by-case basis what constitutes assistance to a government; the general principles listed below apply.

Assistance to the government includes:

• All branches of government (executive, legislative, judicial) at all levels

(national, regional, local).

• Public schools, universities, hospitals, and state-owned enterprises, as well as government employees.

• Training, equipment, services, or other assistance provided directly to the government, assistance provided to an NGO or other implementer for the benefit of the government, and assistance to government employees.

- Applications that do not meet the eligibility criteria and do not contain all required information will not be considered.

https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.whitehouse.gov%2Fbriefing-room%2Fpresidential-actions%2F2021%2F01%2F20%2Fexecutive-order-advancing-racial-equity-and-support-for-underserved-communities-through-the-federal-government%2F&data=04%7C01%7CReisigAR%40state.gov%7C0dbdd75a0a664b32ef2508d8fb59f8f5%7C66cf50745afe48d1a691a12b2121f44b%7C0%7C0%7C637535711126807160%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=Hk82GX1SCF8LaoHg%2B2vrmdCRK6gGWYwQXU9CB6cLb5E%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.whitehouse.gov%2Fbriefing-room%2Fpresidential-actions%2F2021%2F01%2F20%2Fexecutive-order-advancing-racial-equity-and-support-for-underserved-communities-through-the-federal-government%2F&data=04%7C01%7CReisigAR%40state.gov%7C0dbdd75a0a664b32ef2508d8fb59f8f5%7C66cf50745afe48d1a691a12b2121f44b%7C0%7C0%7C637535711126807160%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=Hk82GX1SCF8LaoHg%2B2vrmdCRK6gGWYwQXU9CB6cLb5E%3D&reserved=0

ISN-ECC FY23 NOFO SAMS Domestic 4

A. BACKGROUND & PROJECT DESCRIPTION

ISN/ECC administers the Export Control and Related Border Security (EXBS) Program.

The EXBS Program Mission is to enhance U.S. national security by preventing proliferation of WMD and illicit trade in conventional weapons, and to strengthen partner countries’ capabilities to comply with international strategic trade control norms and enforcement best practices. EXBS trains border security personnel and law enforcement officials to detect, interdict, investigate, and prosecute illicit transfers of conventional weapons and to ensure that international ports of entry have adequate equipment to screen suspicious cargo. EXBS also assists partner countries in the establishment of independent strategic trade control authorities to regulate transfers of technologies and material that could be used for WMD, related delivery systems, or advanced conventional weapons. To strengthen compliance with international strategic trade control norms and

U.N. sanctions resolutions, EXBS also conducts outreach to the private sector to help industry better understand its nonproliferation obligations.

East Africa functions as both an economic gateway and global transit hub for the movement of goods into and out of the region. With many of the largest international sea and inland ports in the region, and over 2400 miles of borders to monitor, Kenya specifically bears an outsized role in ensuring the safe and legal transit of goods across many borders with the rest of continental Africa. Securing a large expanse of borders is cost and labor-intensive, and gaps in coverage provide exploitive opportunities for violent extremist organizations, transnational organized crime networks, and other non-state actors to operate outside regulatory channels to smuggle dangerous items across borders including conventional weapons; dual-use technologies, precursor materials and commodities; weapons and explosives expertise; and money to finance further proliferation. Illicit transit activity is known to occur, but the full extent is unknown due to the difficulty and cost in patrolling large stretches of borders with highly diverse terrain. This is particularly true for Kenya’s inland waterway systems, and EXBS is working to provide border agents with access to safe, efficient detection capabilities.

EXBS seeks an experienced implementer to pilot a new and inventive tethered drone program creating safe and effective border surveillance and detection in Kenya’s lake regions. This is intended to be a pilot program in partnership with the Border Patrol Unit

(BPU) in Kenya's Ministry of Interior. The BPU is the only unit in Kenya which has a full-fledged drone program, and this project will position BPU to take the lead agency role. BPU will incorporate operators into the training and technical evaluation from other

Law Enforcement agencies, such as Kenya Wildlife Service (KWS), Kenya Revenue

Authority (KRA), Kenya Ports Authority (KPA), the National Police Service (NPS) and the Kenya Defense Force (KDF). Building on BPU’s existing knowledge of the terrain and gaps in patrols, this project will test the capability of tethered unmanned aerial technology to ascertain what is illegally transited across borders and who is involved in illicit transfers. If successful, the project will provide Kenya’s BPU with a new and sustainable interdiction capacity.

ISN-ECC FY23 NOFO SAMS Domestic 5

The purpose of this award is to strengthen the capability of the Border Patrol Unit (BPU) in Kenya's Ministry of Interior to detect and identify transnational proliferation activities involving state and non-state actors at overlooked and under resourced ports of entry.

Goals and Objectives

ISN/ECC expects that the Activities and Outcomes of this Award will work towards the following ISN Goals and EXBS Program Objectives:

ISN Goals

• Strengthen Other States’ Capabilities to Counter Proliferation

EXBS Objectives – Border Security Operations

• Improve partner capacity to conduct investigations

• Improve partner capacity to conduct land and maritime operations

Deliverables/Activities

ISN/ECC envisions the following:

It is ISN/ECC’s expectation that at the conclusion of the cooperative agreement, the following outcomes will have been accomplished:

• Personnel of the Border Patrol Unit (BPU) in Kenya's Ministry of Interior will have improved domain awareness.

• Kenya will have enhanced understanding of how tethered drone technology can be used in various operating environments to detect illicit cross-border activities.

• Kenya will have enhanced awareness on how to integrate persistent surveillance capability into the Kenya Drone Program, an existing partnership sponsored by the US Anti-Terrorism Assistance program (ATA).

These outcomes should be achieved through activities that may include but are not limited to:

1. OUTREACH TO HOST-COUNTRY OFFICIALS/ASSESSMENT

o Applicants should describe their approach to socializing the pilot project with host-country officials and assessing the problem set and existing capabilities in order to maximize the pilot’s opportunities of success. This may include, but is not limited to, convening interagency stakeholders to present or demonstrate the technology; conducting interviews or site visits to assess partner needs and capabilities; regular check-ins with senior

ISN-ECC FY23 NOFO SAMS Domestic 6 officials and/or with frontline units, etc. EXBS expects to maintain regular involvement during the first year, with future engagements to be determined in conjunction with post and the GOK.

2. EQUIPMENT TRANSFER Applicants should describe their approach to, and experience with, procuring and/or deploying Unmanned Aerial Vehicle (UAV) technology for government partners; very strong proposals will detail specific experience with African partners. EXBS envisions that this award will transfer the following equipment with a one-year warranty to the Government of Kenya, and assumes the cost and execution of routine maintenance will be incumbent upon the applicant during the one-year warranty:

o Three (3) all-weather heavy-lift Unmanned Aerial Vehicles (UAVs) with complete maintenance of hardware and expendable components, including hardened transport cases, replacement lift blades, replacement motors, batteries, etc. The UAVs will be:

▪ Capable of operating with Blue Vigil or equivalent tethering system.

▪ Capable of simple conversion to free, untethered flight.

▪ Capable of emergency landing without tether power.

▪ Equipped with advanced object avoidance.

▪ Equipped with GPS.

▪ Capable of carrying, and equipped with, an electro-optical camera with both physical and electronic zoom in a pan/tilt mount.

▪ Capable of carrying, and equipped, with, a thermal imaging camera with both physical and electronic zoom in a pan/tilt mount.

▪ Capable of delivering the electro-optical and thermal video feeds to the ground.

▪ Capable of rebroadcasting electro-optical and thermal video feeds via Wi-Fi to other ground units.

o Tethered system on a platform-associated table capable of powering the

UAV and allow for Wi-Fi transmission of a complete aerial view and surveillance in visible light to a 20-mile/32-kilometer horizon.

o Dedicated Wi-Fi Transmitter to transmit images from the UAV to authorized users. Transmitter with antenna should be deployed with each tethered system at a dedicated Wi-Fi range of 300 meters.

o Generator to provide power to the tethered systems and Wi-Fi transmitters, a low acoustic signature (48 to 57 dB(A)) gas-powered generator will be provided for each tethered system.

ISN-ECC FY23 NOFO SAMS Domestic 7 o Autonomous Surveillance Platforms – cellular phone-linked, motion/heat-triggered wildlife cameras have a proven record of detecting and facilitating interdiction throughout the world. Technological advances have significantly reduced the cameras' size and now allow long-term deployment of cameras without constant battery replacement. The cameras capture and transmit images via cellular signal to one or more email accounts. Each tethered UAV will use a ten (10) megapixel solar-powered

80-foot/24-meter capture range wildlife camera for the proof of concept.

o Smartphones – four (4) African-sourced smartphones will be provided for each tethered system. The smartphones will provide an aerial view via

Wi-Fi from the tethered systems and function as a terminal for images from the ASP units. The emergence of African-built/sourced phones facilitates this as both an affordable and sustainable solution.

o NOTE: System components must be sourced from Europe or North

America. The implementers are responsible for compliance with all applicable laws and regulations for export of this equipment to Kenya, including applicable export control restrictions, if any.

3. OPERATOR TRAINING

o Applicants should describe their pedagogical and logistical approach for conducting 1-5 in-person, hands-on trainings to transfer drone operations skills to at least 10 or more GOK personnel per training session. Specific training locations may be proposed in the application, but final locations will be confirmed during implementation in coordination with ECC.

Applicants are expected to budget for and organize venue rental, instructors, interpretation services if needed, participant travel and per diem, printing, telecom services and any other logistical needs associated with conducting trainings.

4. TECHNICAL/OPERATIONAL FOLLOW-ON RECOMMENDATIONS

o Applicants should describe how they will position Kenyan partners to build on experience and training from the pilot to further strengthen surveillance and interdiction capabilities and counter proliferation threats along its borders. Project outputs to sustain momentum after the award may include a ‘roadmap’ report detailing recommended next steps.

5. END-USE MONITORING

o Applicants should describe how they will conduct end-use monitoring for any equipment transferred to partners more than 12 months prior to the end of the period of performance and provide regular success reporting to

EXBS to identify any training or capability gaps that may arise during

ISN-ECC FY23 NOFO SAMS Domestic 8 equipment deployment. EXBS will engage with partners to ensure the technology is effective and being used as intended.

Additionally, ISN/ECC expects the applicant will describe a contingency plan for each activity if travel and/or in-person training cannot be conducted during the period of the award due to security or public-health circumstances.

Indicators

Application proposals must include well-designed indicators that can be used to monitor project progress and measure actual results to assist ISN/ECC assess the success and impact of activities and project outcomes, as well as facilitate effective monitoring and evaluation.

Substantial Involvement

ISN/ECC expects to be substantially involved during implementation of the program.

Examples of substantial involvement may include, but are not limited to the following:

ISN/ECC expects to be substantially involved during the implementation of the program.

Examples of substantial involvement may include, but is not limited to the following:

1. Reviewing and approving the engagement outline, draft agenda, and a list of supplemental materials.

2. Reviewing and approving draft course content and any proposed revisions.

3. Reviewing and approving list of proposed participating.

4. Reviewing and approving the scheduling and related logistical arrangements for each engagement.

5. Reviewing and approving all final training materials prior to submission.

Risk Assessment

Proposals must include a risk assessment and a plan for monitoring and mitigating the risks identified. Risks to project implementation may include a variety of political, environmental, and other factors. A few examples include outbreak of violent conflict, elections that change government partners, cybersecurity / hacking, misuse of personally identifiable information (PII), and diversion of financial or non-financial support to prohibited parties (terrorist financing).

The assessment should also identify risks to staff, implementers, participants, beneficiaries, or their communities. Besides political and environmental factors, risks may include online or in-person potential physical, social, psychological, economic, and/or reputational backlash to beneficiaries as a result of their participation. The proposal should include a participatory needs assessment and explain how its implementers will engage with local actors throughout its lifecycle. Strong proposals will also describe strategies to sustain the activities beyond ISN/ECC funding, or

ISN-ECC FY23 NOFO SAMS Domestic 9 alternatively, how applicants will co-design a responsible exit strategy with local partners and in consultation with beneficiaries.

Action Plan

The Recipient shall submit to ISN/ECC within 30 days of award a draft action plan that includes a description of planned activities and projected timeframes for accomplishing them. ISN/ECC will review the plan in consultation with appropriate U.S. government and partner country officials, then provide feedback to the Recipient detailing necessary revisions/adjustments to the plan.

The Recipient shall revise the plan in accordance with ISN/ECC feedback and provide to

ISN/ECC within 15 working days of receiving that feedback.

In-Country Consultations and Training

The Recipient shall consult with the Grants Officer Representative (GOR) and, if applicable, the Program Manager prior to engaging in any consultations with foreign experts, U.S. Government multilateral/international organizations, or EXBS partner government officials.

Logistics

Applicants are expected to budget for and organize venue rental, instructors, interpretation services if needed, participant travel and per diem, printing, telecom services and any other logistical needs associated with conducting trainings.

The Recipient will also be responsible for describing a contingency plan for each activity if travel and/or in-person training cannot be conducted during the period of the award due to security or public-health circumstances.

Government-Furnished Information (GFI)

ISN/ECC can provide a limited amount of GFI as part of the project if it is determined to be critical towards the success of the project but expects that the Recipient of the Award will utilize publicly available information to create project-related materials.

For additional information on ISN/ECC and the EXBS program, please visit:

https://www.state.gov/export-control-and-related-border-security-program/

B. FEDERAL AWARD INFORMATION

1. Available Funding and Legislative Authority

The source of this funding is Nonproliferation, Anti-terrorism, Demining, and Related

Programs-EXBS. Final award is contingent upon the availability of funds.

https://www.state.gov/export-control-and-related-border-security-program/

ISN-ECC FY23 NOFO SAMS Domestic 10

2. Summary of Award Information

Type of Award: Cooperative Agreement

Appropriated Fiscal Year of Funds: FY 22/23 Foreign Assistance Act

Approximate Total Funding: $395,062

Approximate Number of Awards: 1

Anticipated Award Date: September 2023

Anticipated Project Completion Date: 24 months from start

3. Deadline

Deadline for Applications: March 04, 2023 at 5:00 PM EST

C. ELIGIBILITY INFORMATION

Applicants should be knowledgeable of existing strategic trade control programs and best practices, including programs funded by the U.S. Government in this area, and current international trends and developments, in order to capitalize on ongoing work, and not duplicate efforts.

Applications by organizations, which do not meet the eligibility by the time of the application deadline, will result the application not being reviewed.

1. Eligibility for this NOFO is limited to educational and research institutions and U.S. not-for-profit/non-governmental organizations (NGOs) subject to section 501 (c) (3) of the U.S. tax code, foreign educational and research institutions, Domestic & Foreign For-Profit Organizations (must waive fee/profit), and foreign not-for-profits/NGOs and international NGOs and

PIOs. For a list of PIOs, visit https://www.usaid.gov/sites/default/files/documents/308maa.pdf

2. Domestic & Foreign For-Profit organizations are eligible to apply. For-profit organizations applying to this NOFO will agree to forgo their profit margins to be eligible for this competition.

3. Cost-Sharing or Matching: Providing cost sharing, matching, or cost participation is not an eligibility requirement for this NOFO.

When cost sharing is offered, it is understood and agreed that the applicant must provide the amount of cost sharing as stipulated in its proposal and later included in an approved agreement. Cost sharing may be in the form of allowable direct or indirect costs. For accountability purposes, you must maintain written records to support all costs that are claimed as your contribution, as well as costs to be paid by the Federal government. Such https://www.usaid.gov/sites/default/files/documents/308maa.pdf

ISN-ECC FY23 NOFO SAMS Domestic 11 records are subject to audit. The basis for determining the value of cash and in-kind contributions must be in accordance with the Office of Management and Budget’s Circular 2 CFR Parts 200 and 600, entitled the Uniform

Administrative Requirements, Cost Principles, and Audit Requirements for

Federal Awards. In the event you do not provide the minimum amount of cost sharing as stipulated in the approved budget, ISN/ECC’s contribution will be reduced in like proportion.

4. Other: Organizations should have existing, or the capacity to develop, requisite technical expertise, and partnerships with international entities and relevant stakeholders, including foreign government officials with broad expertise in strategic trade controls implementation. Organizations should endeavor to apply DEIA principles in their selection of partners and interpretation of stakeholders or target audience.

5. Organizations may form consortia and submit a combined proposal. However, one organization should be designated as the lead applicant. Organizations should submit separate proposals for each line of effort/sub-section/project identified in the NOFO.

D. APPLICATION AND SUBMISSION INFORMATION

1. Address to Request Application Package

This NOFO contains all information and links necessary for potential applicants to apply.

This NOFO and all required forms can be accessed through SAMS Domestic

Organizations can submit multiple applications to this NOFO, and each could be awarded, but each application must have a distinct application number

(SAPP000XXXXX)

Applications must be submitted through SAMS Domestic

(https://mygrants.servicenowservices.com)

Both a valid Unique Entity Identifier (formerly DUNS) number and a SAM.gov registration are required prior to submitting an application. Please register with SAM.gov before you apply for this announcement; if your organization is already registered with

SAM.gov, please ensure that your account is active.

Organizations should verify that they have a Unique Entity Identifier number or take the steps needed to obtain one as soon as possible. Instructions for obtaining a Unique Entity

Identifier number can be found at www.sam.gov.

Applicants will receive a validation email from SAMS Domestic upon successful submission of an application. Additionally, you must save a screenshot of the checklist showing all documents submitted in case any document fails to upload successfully.

https://gcc01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fmygrants.servicenowservices.com%2F&data=02%7C01%7CSilva-CastellanosML%40state.gov%7C2ce2946b8a2e4da9906508d7cf4d3fa6%7C66cf50745afe48d1a691a12b2121f44b%7C0%7C0%7C637205803032673193&sdata=wtRcElX%2Fs1PYDm56tAsu%2BBLrYW6m7kSYXLyDo5LuUDU%3D&reserved=0

ISN-ECC FY23 NOFO SAMS Domestic 12

Late applications are neither reviewed nor considered unless the ISN/ECC point of contact listed in Section G of the proposal request is contacted prior to the deadline and is provided with evidence of system errors caused by SAMS Domestic that is outside of the applicants’ control and is the sole reason for late submission.

Applicants cannot submit multiple applications in a single entry on SAMS Domestic.

Each application has to be submitted independently.

The applicant should not expect a notification from ISN /ECC upon receipt of their application.

For assistance with SAMS Domestic, please call the ILMS Help Desk at 1-888-313-4567 or email ILMS@state.gov. The ILMS Help Desk is available 24 hours a day, seven days a week, except federal holidays.

For a list of federal holidays visit:

https://www.opm.gov/policy-data-oversight/snow-dismissal-procedures/federal-holidays/

Application Deadline:

All applications must be submitted by March 04, 2023 at 5:00 p.m. EST. Applications submitted after 5:00 p.m. EST will be ineligible for consideration. We recommend that applicants begin the application process early, as this will allow time to address any technical difficulties that may arise in advance of the deadline. Faxed proposals will not be accepted at any time. Late applications will not be considered. It is the applicant’s responsibility to ensure that proposals are submitted on time.

2. Content and Form of Application Submission

Please read the entire NOFO and follow the guidelines for proposal preparation below.

Applicants must include the following in the proposal submission. All submissions must be in English.

a. Table of Contents that lists application contents and attachments (if any).

b. Forms: Completed and signed SF-424, SF-424A and SF424B, as directed in

SAMS Domestic. The Certifications and Assurances that your organization is agreeing to in signing the 424 are available at https://www.grants.gov/forms/sf-424-family.html;

c. Mandatory Disclosures: If your organization engages in lobbying activities, a

Disclosure of Lobbying Activities (SF-LLL) form is required.

d. Proposal Narrative (not to exceed 12 pages, single-spaced, 12-point Times New

Roman font in Microsoft Word, at least one-inch margins), following the structure described below. The proposal narrative should identify inputs, outputs, and outcomes of the proposal activities, timelines, and any qualitative or quantitative targets, and impact. A portion of the program should include compiling, analyzing, and disseminating program results and lessons learned. Applicants should outline a learning plan that demonstrates how the program will be monitored and how monitoring will be analyzed to adapt implementation to support effectiveness and avoid unintended consequences. Some form of mailto:ILMS@state.gov https://www.opm.gov/policy-data-oversight/snow-dismissal-procedures/federal-holidays/ https://www.grants.gov/forms/sf-424-family.html

ISN-ECC FY23 NOFO SAMS Domestic 13 independent evaluation must be included in proposals responding to this NOFO.

Please elaborate on the type (quasi-experimental, developmental, outcome harvesting, process tracing, etc.). While the type of evaluation is flexible within

Department of State guidance, it must be independent.

e. One page Diversity, Equity, Inclusion, and Accessibility (DEIA) Plan DEIA Plans should address the following categories, the pursuit of which should not take precedence over a proposal’s core goals. See Appendix A for definitions of key concepts.

• Support staff DEIA: Consider a diverse pool of potential implementers and sub-implementers to afford employment opportunities to as diverse and inclusive a population as is feasible

• SME DEIA: To the extent possible, consider a diverse population of subject matter experts to deliver training, lead discussions, and present technical information. This may include engaging local and regional experts as trainers.

(Note: applicants should not discuss proposals directly with local partners without the explicit approval of ISN.)

• Audience DEIA: Consider how to engage a diverse, representative cross-section of the target-audience population while taking into account the objectives of the engagement. This might include considering local representation disparities that are not immediately apparent to those from another culture.

• Accessibility: Consider how to actively reduce or eliminate obstacles that would impede participation by people with disabilities.

Plan contents and submission

Applicants may use DEIA Plans to describe how proposals will achieve one or more of the DEIA objectives identified above. Plans need not include specific performance targets, but they should outline any concrete steps or key partners the implementer would leverage to achieve the objectives. Plans may also include information about the applicant’s past performance on DEIA-related metrics, both as an employer and as an implementer, and any country specific gender analysis to be conducted. Plans may consist of two separate elements as noted below;

implementers can submit one or both elements as part of their proposal. The first element is the project-specific DEIA statement, and the second element is the standalone DEIA summary document.

The first element is project specific language to be integrated into their project proposal consistent with the objectives above. This could consist of actions to be completed as part of the project, demographic targets for participants, key partners that will assist with delivery/implementation, and outside any organization to be engaged if the project is funded. Integrated DEIA Plans should be no more 250 words per project. If the applicant chooses to integrate DEIA

ISN-ECC FY23 NOFO SAMS Domestic 14

Plans into their proposals, they should do so in accordance with the template provided as part of the Notice for Funding Opportunity.

The other element is a standalone document (one per proposal). The standalone

DEIA Plan should identify proposal-wide actions, highlight past performance, highlight staffing information that will impact the performance of the projects, or articulate examples of previous steps taken consistent with the objectives above.

Standalone document should be no longer than one page on standard letter paper with one-inch margins and 12-point Times New Roman font.

f. Risk Assessment described in section A above.

g. Single –page Scope of Work (includes all proposed program components and links each of these to the specific goal(s) it addresses. This document is not a narrative. It must be in outline form and capture all proposed work to be funded by this project. This includes each proposed program component with a brief statement that links each component to the corresponding goal it supports. SOWs that contain quantitative estimates of expected outputs, outcomes and indicators of success for each component will be considered more competitive.

h. A detailed agenda for engagement and representative sample materials, so that evaluations can be made about course substance. This may be included as an addendum.

i. A list which identifies by name, title, and experience, the subject matter experts it intends to use to implement the projects.

j. Summary and detailed Budget in USD submitted in Excel, budget totals must be rounded up to whole dollars, (not to exceed 6 pages) that includes an explanation for each line item in the spreadsheet, as well as the source and description of all cost. The total budget should not exceed $395,062. The budget must identify the total amount of funding requested, with a breakdown of amounts to be spent in the following budget categories:

Personnel;

Fringe benefits;

Travel;

Equipment;

Supplies;

Consultants/contracts;

Other direct costs; and

Indirect costs.

• A budget template may be found here: https://www.state.gov/wp-content/uploads/2019/05/Budget-Guidance-for-Applicants-%E2%80%93-

New-Award-Budget-Sample.xlsx

• Travel costs must be further broken down to reflect transportation expenses and per diem, with per diem reflecting correct rates for destination cities. For further information and current foreign per diem rates, please visit: https://aoprals.state.gov/web920/per_diem.asp https://www.state.gov/wp-content/uploads/2019/05/Budget-Guidance-for-Applicants-%E2%80%93-New-Award-Budget-Sample.xlsx https://www.state.gov/wp-content/uploads/2019/05/Budget-Guidance-for-Applicants-%E2%80%93-New-Award-Budget-Sample.xlsx https://www.state.gov/wp-content/uploads/2019/05/Budget-Guidance-for-Applicants-%E2%80%93-New-Award-Budget-Sample.xlsx https://aoprals.state.gov/web920/per_diem.asp

ISN-ECC FY23 NOFO SAMS Domestic 15

• Applicants must adhere to the requirements of 2 CFR 200.474 when proposing and conducting travel.

• Applicants should budget for lodging site must be at a four-star (or higher) rated hotel within USG per diem rates. ISN/ECC finds Mobil and AAA hotel ratings acceptable. If a four-star hotel is not available within per diem, Implementer may propose a three-star hotel within per diem rates.

If proposing a three-star hotel, implementer must provide accompanying rationale explaining why a four-star hotel is not proposed. The lodging sites should be located convenient to the training locations as well as to local restaurants, etc. (For proposal preparation purposes, Implementer should assume that delegates will arrive the day before the training exchange commences and depart the day after it concludes. The

Implementer will be responsible for lodging costs only, with delegates personally responsible for incidental charges such as mini bar, pay television, long distance phone calls, room service, etc.). ISN/ECC strongly prefers that the lodging site be co-located with the training exchange venue. All rooms and hotel facilities shall comply with the current Federal, State, and Local health, fire, and safety regulations and codes.

k. Detailed Budget Narrative (word document separate from the proposal but part of the application): Following the Detailed Budget, please include a Budget

Narrative. The budget narrative should elaborate on the detailed budget, not simply repeat with words what is stated numerically in the budget. The narrative is the place to communicate any information that might not be readily apparent in the budget. For example, in the budget narrative the applicant may:

a. Explain how the expense relates to meeting program goals and objectives;

b. Explain differences in fares among travelers on the same routes (e.g., project staff member traveling for three weeks whose fare is higher than that of staff member traveling for four months);

c. Explain why the number of participants traveling to a program event is different than the number of participants in the program (e.g., fewer participants are traveling to the workshop because they reside in the same location where the workshop will be held);

d. Elaborate on staff salaries and benefits, as warranted. For example, if a program is multi-year, explain any changes in staffing patterns from one year to the next.

l. Monitoring and Evaluation Plan (word document separate from the proposal but part of the application) detailing how the project’s impact and effectiveness will be monitored and evaluated throughout the project.

m. Attachments may be included (letters of commitment from the applicant institution and sub-award partners, CVs of key personnel, project experience, sample agendas, etc.) but should not be unreasonably lengthy; see NOFO for details on required attachments, if any.

n. NICRA: If your organization has a negotiated indirect cost rate agreement

ISN-ECC FY23 NOFO SAMS Domestic 16

(NICRA) and includes NICRA charges in the budget, include your latest NICRA as a pdf file.

o. Audit: A PDF file copy of your organization’s most recent A-133 audit.

p. Please Number all pages, including budget and addenda.

Applicants under consideration for an award will likely be subject to a pre-award survey to determine fiscal responsibility and ensure adequacy of financial controls. This survey contains a list of criteria for determining whether the applicant’s accounting system meets the minimum standards to be eligible for U.S. government funding. These standards include appropriate accounting software and written financial management policies and accounting procedures. The pre-award survey will involve assessing the extent to which these are in place within an organization and being actively implemented.

3. Unique Entity Identifier and SAM.gov

All prime organizations, whether based in the United States or in another country, must have a Unique Entity Identifier (UEI), formerly referred to as DUNS, and an active registration with the SAM.gov before submitting an application. ISN/ECC may not review applications from or make awards to applicants that have not completed all applicable UEI and SAM.gov requirements. A UEI is one of the data elements mandated by Public Law 109-282, the Federal Funding Accountability and Transparency Act

(FFATA), for all Federal awards.

The 2 CFR 200 requires that sub-grantees obtain a UEI number. Please note the UEI for sub-grantees is not required at the time of application but will be required before the award is processed and/or directed to a sub-grantee.

Note: The process of obtaining a SAM.gov registration may take anywhere from 4-8 weeks. Please begin your registration as early as possible.

• Organizations based in the United States or that pay employees within the United States will need an Employer Identification Number (EIN) from the Internal Revenue Service (IRS). A Commercial and Government Entity

(CAGE) code and a UEI number are issued through SAM.gov. Once received continue with the remainder of the SAM.gov registration.

• Organizations based outside of the United States and do not pay employees within the United States do not need an EIN from the IRS

• Organizations based outside of the United States and that do not pay employees within the United States do not need an EIN from the IRS, but do need a UEI number prior to registering in SAM.gov. Please note that as of

December 2022, organizations based outside of the United States that do

ISN-ECC FY23 NOFO SAMS Domestic 17 not intend to apply for U.S. Department of State (DoS) awards are no longer required to have a NATO CAGE (NCAGE).

All organizations applying for grants (except individuals) must obtain these registrations.

All are free of charge:

• NCAGE/CAGE code (if applicable)

• www.SAM.gov UEI and registration

If you are an organization based outside the U.S. and plan to do business with the

Department of Defense:

Step 1: Apply for an NCAGE number

NCAGE Homepage:

https://eportal.nspa.nato.int/AC135Public/sc/CageList.aspx

NCAGE Code Request Tool (NCRT):

https://eportal.nspa.nato.int/Codification/CageTool/home

For NCAGE help from within the U.S., call 1-888-227-2423

For NCAGE help from outside the U.S., call 1-269-961-7766

Email NCAGE@dlis.dla.mil for any problems in getting an NCAGE code.

Step 2: After receiving the NCAGE Code, proceed to www.SAM.gov to obtain a UEI an complete registration. SAM registration must be renewed annually.

If you are an organization based outside the U.S. and DO NOT plan to do business with the Department of Defense:

Step 3: Proceed to SAM.gov to obtain a UEI and complete the registration. SAM registration must be renewed annually.

All prime organizations must also continue to maintain active SAM.gov registration with current information at all times during which they have an active Federal award or application under consideration by a Federal award agency. SAM.gov requires all entities to renew their registration once a year in order to maintain an active registration status in SAM. It is the responsibility of the applicant to ensure it has an active registration in SAM.gov and to maintain that active registration. If an applicant has not fully complied with the requirements at the time of application, the applicant may be deemed technically ineligible to receive an award and use that determination as a basis for making an award to another applicant.

https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.sam.gov%2F&data=05%7C01%7COnchongaOX%40state.gov%7C7e8ee2cb94d4499afb1608dae385857a%7C66cf50745afe48d1a691a12b2121f44b%7C0%7C0%7C638072459847935641%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=gnXCRjnqEltJ8oeeWtUsvZBou2OJSe5bND6zmMR3KPM%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Feportal.nspa.nato.int%2FAC135Public%2Fscage%2FCageList.aspx&data=05%7C01%7COnchongaOX%40state.gov%7C7e8ee2cb94d4499afb1608dae385857a%7C66cf50745afe48d1a691a12b2121f44b%7C0%7C0%7C638072459848091137%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=GlLK%2F1KWHwZ0Mn4k946rJU%2BNgbnthbtsAtZd%2Fy0Yl0s%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Feportal.nspa.nato.int%2FCodification%2FCageTool%2Fhome&data=05%7C01%7COnchongaOX%40state.gov%7C7e8ee2cb94d4499afb1608dae385857a%7C66cf50745afe48d1a691a12b2121f44b%7C0%7C0%7C638072459848091137%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=pJn7Aph0QKipQn090OJLjb5%2FHifdh1mi0Rd407SYPoQ%3D&reserved=0 mailto:NCAGE@dlis.dla.mil https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.sam.gov%2F&data=05%7C01%7COnchongaOX%40state.gov%7C7e8ee2cb94d4499afb1608dae385857a%7C66cf50745afe48d1a691a12b2121f44b%7C0%7C0%7C638072459848091137%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=kvrlctihsjRuXq8dzu%2FoidXfgi%2Bvp8JN68Kv1H1CvkM%3D&reserved=0

ISN-ECC FY23 NOFO SAMS Domestic 18

Note: SAM.gov is not the same as SAMS Domestic. It is free to register in both systems, but the registration processes are different. Any content shown from

SAM.gov is not owned by DOS and applicants need to refer to SAM.gov for the latest.

Information is included on the SAM.gov website to help international registrations. Please note, guidance on SAM.gov and the guidance on GSA’s website about requirement for registering in SAM.gov is subject to change and currently being updated. Applicants should review the website with each NOFO for the most up-to-date guidance.

• Please see attached “UEI and SAM.gov FAQs” for additional guidance.

APPLICATION PROCESS:

4. Submission Method and Dates

Completed applications must be submitted electronically through SAMS Domestic.

Faxed proposals will not be accepted at any time. Please follow all NOFO instructions carefully and start early to ensure you have time to collect all the required information. All applications must be submitted by 5:00 pm EST on February 28, 2022.

Applications received after the deadline will not be considered.

For assistance with SAMS Domestic, please call the ILMS Help Desk at 1-888-313-4567 or email ILMS@state.gov. The ILMS Help Desk is available 24 hours a day, seven days a week, except federal holidays.

5. Funding Restrictions

The awards will be funded from money appropriated under the “Nonproliferation, Anti-terrorism, Demining, and Related Programs-EXBS Fund” (NADR) heading in the

Department of State, Foreign Assistance Act of 1961. Chapter 9 – Non-Proliferation and

Export Control Assistance, Section 582. The limitations contained in section 573(a) of this Act apply to this chapter.

Any funds provided under this agreement must be used in a manner fully consistent with

U.S. law. No funds provided by this award shall be used to lobby for or against abortion.

No funds provided by this award shall be used to pay for the performance of abortion as a method of family planning or to motivate or coerce any person to practice abortions.

The following cost elements will not be reimbursed and are not allowable in this program:

http://www.grants.gov/ mailto:ILMS@state.gov

ISN-ECC FY23 NOFO SAMS Domestic 19

• Program Staff Training.

• Construction projects.

• Direct support or the appearance of direct support for individual or single party electoral campaigns.

• Direct support or the appearance of direct support for any religious organization, to include repair or building of structures used for religious purposes.

• Military assistance of any kind, including weapons buy back or rewards programs.

• Purchase of firearms, ammunition, or removal of unexploded ordnances.

• Para-police (i.e., militias, neighborhood watch, security guards) and prison-related projects. This restriction includes no funding of any secondary need in a law-enforcement organization.

• Payments for any partner government, military or civilian government employee salary or pension.

• Duplication of services immediately available through municipal, provincial, or national government.

• Vehicle purchases to include motorcycles. (However, transportation costs will be considered.)

• Medical and psychological research or clinical studies.

•…