KCTC Welding - CNC Machine RFP.pdf

Kent Intermediate School District REQUEST FOR PROPOSAL – 2024 KCTC Welding Program – CNC Machine

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Kent Intermediate School District (Kent ISD) is seeking bids for a CNC Machine for the Welding Program.

Specifications are to be considered as minimums, and the general conditions, as listed, must be adhered to.

Bids are due by 1:30 pm on Friday, September 27, 2024 delivered in a sealed envelope/package with the wording “2024 KCTC Welding – CNC Machine” clearly marked on the outside of the envelope/package addressed to:

Kent ISD Attn: Cindy Meyer 1655 E Beltline NE Grand Rapids, MI 49525

Bids can be hand-delivered to the Kent ISD Maintenance Building; 1655 East Beltline NE Grand Rapids, MI 49525, located in parking lot #4 across from the greenhouse and wind turbine. The Maintenance Building front door is labeled E-1. Kent ISD will not consider or accept a bid received after the date and time specified for bid submission. Bids will be opened publicly immediately following the close of receiving bids. Should Kent ISD be closed for any reason, bids will be due the next business day Kent ISD is open.

The time bids are due will remain the same time specified herein.

Questions regarding the specifics of the bid should be directed via E-Mail through SigmaVSS, and answers will be responded to through the same means.

It is the intention to award the bid once the Kent ISD Board approves the recommendation of award at the September 16, 2024 Board Meeting.

In compliance with MCL 380.1267, all bids shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner and any employee of the bidder and any member of the board, or the superintendent of the school district. All bids shall also be accompanied by a sworn and notarized statement disclosing whether the bidder is an Iran Linked Business in compliance with PA 517 of 2012. The Board has stated that Kent ISD shall not accept a bid that does not include these sworn and notarized disclosure statements.

Kent ISD accepts all bids but reserves the right to select Michigan Based Businesses over out of state companies.

Under 1984 PA 431, MCL 18.1268, our board has elected to enforce the PA as defined.

Kent ISD will be a place where all persons feel welcomed, have a right to be treated equitably and without prejudice, and have a responsibility to treat others the same way. Kent ISD is an equal opportunity institution. Kent ISD does not discriminate on the basis of race, creed, color, national origin, age, sex or physical/mental disability or veteran status in its educational programming, enrollment, employment or contracting.

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GENERAL CONDITIONS

A. It shall be the bidder’s responsibility to read this entire document, review all enclosures and attachments, and comply with all requirements within.

B. For the purpose of assuring the School District of the quality of workmanship, materials, equipment, and service, the School Board will retain the right to qualify or disqualify bidders on the basis of available information covering their service and the suitability of the equipment/material bid for the project.

C. Kent ISD reserves the right to accept or reject any or all bids; and to make awards as it considers its best interest, whether low bid or not, this excludes omitting the required affidavits. Kent ISD may award this bid in part or whole.

D. All bid proposals must be mailed or hand-delivered a sealed envelope/package. Telephonic, E-mail, online, or fax bids will not be accepted.

E. All questions regarding the specifics of the bid proposal should be emailed through SigmaVSS and answers will be responded to through the same means. All questions and answers will be distributed to all bidders who have, or later ask questions about the bid.

F. All proposals submitted shall remain firm for a period of ninety (90) days after date of receiving bids.

G. The successful bidder shall, within a reasonable time after receipt of written notice, make good any defects in material or workmanship that may develop, especially during the warranty period.

H. Kent ISD shall not be responsible for any cost or expensed incurred by the bidder during the preparation of the bid.

I. The owner is a federally constituted government body and as such is not subject to Michigan State or Federal excise taxes.

J. Bidder shall follow all applicable state codes and regulations. All codes and regulations set forth by the state pertaining to the specified equipment included in the scope of work take precedence over the specifications supplied by Kent ISD.

K. Contractor must meet District’s background check requirements for all employees – see General Requirements section for details.

L. The laws of the State of Michigan shall govern the rights, obligations and remedies of the Parties under this bid and any agreement reached through this process.

M. All information included in a bid proposal response is subject to the “Freedom of Information Act” and may be disclosed in its entirety after the formal date bids are due.

SPECIFICATION INTENT

Kent ISD leads learning, and in order to facilitate more student learning, our Welding program requires a CNC Machine. Kent ISD students will use this system to learn functions related to industry needs, and training requirements to satisfy certifications in most cases. As an educational entity, we ask that any discounts related to such industries be applied to pricing submitted for this bid. If submitting additional bids, please fill out Alternates 1 and 2 if necessary, additional forms can also be submitted.

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ACCEPTABLE MANUFACTURERS

The base bid for this solicitation shall include items from the manufacturer listed below, no alternatives.

However, Kent ISD recognizes alternative suppliers may be available that the bidder may find equal to the manufacturer listed below. Any alternate bid(s) must be accompanied a base bid with pricing for items from the manufacturer below, and documentation sufficient to allow Kent ISD to qualify the products as equal. Any bid submitted without pricing for the manufacturer listed below, and without such documentation mentioned above will be considered incomplete and will not be accepted.

• Koike

SPECIFICATIONS

ShopPro 4x8 Cutting Machine One Piece Unitized design 72L x 128W x 56H (dimension without CNC) 7 Gauge Solid Steel Construction Effective cutting width: 8ft Effective cutting length: 4ft Shipping Weight: 2415 lbs Dual Side Drive Helical Rack and Pinion Precision Helical 10:1 Gearboxes Machine repeatability: .005 Inch 1000 IPM Rapid traverse speed Adjustable leveling pads for easy adjustment Water table with manual fill.

Water Capacity: 148 Gallons Machine E-Stop Located on Each Saddle Machine input power: 115/1/60 @ 15 Amps

Flashcut Drive Control Package 4 Axis, 8 amp micro-stepping drive NEMA-34 954 oz-in Stepper Motors

21.5 inch Monitor Windows 10 Pro Intel i5 Processor or Equivalent Minimum 8gb Ram Minimum 256gb Hard Drive Wireless Capability Keyboard Mouse Multiple USB Ports

Flashcut CAD/CAM Standard Software Features:

On-board Completely integrated Flash Cut 2D

CAM CAD

Plasma Support Interface Oxy-Fuel Support Interface Material Database (Cut Chart Support) Customizable Cut Charts Customizable Default Lead-in, Lead-out Strategies Commonly Used Plate List Jump to Line Dry Run Momentary Run Run File Forward and Backwards Kerf Crossing Detection THC performance History Chart Fix Drawing Tool Measuring Tool Free Form Stretching and Manipulation Layer Support

Centerline Image Import Silhouette Image Import DXF/DWG Import TrueShape Nesting Automatic Kerf Compensation Grid Nesting Graphical editing of Lead in Lead out Location Tabbing Overburn Support Assign Different Operations to Each Part Cut Sequencing Drag, Delete, Rotate, Copy Parts on the Nest Operation Sequencing Cutout or Part Mode Custom views of Kerf Width, Cut Direction , Toolpath, Rapids and Part Geometry Customizable Post Processor

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Pro Series Software Upgrade Includes:

Standard Software Package Marker and Plasma Marking DXF Export Advanced Text including True Type Font Support Without Exploding and Curved Text Around Any Shape Part Shading 3D Cutting Simulation Automatic Lead-In on Restart Dynamic THC On/Off Progress Meter Move to Point in View port Rip Cutting Smart Touch Off Shape Library Bridge Entities Tool Fix Drawing Tool Shape Welding Tool Part Shading Arc Fitting Multi Layer Color Image Import Import of parts from external files

TrueShape Nesting Multi-Sheet and Fill Sheet TrueShape Nesting Corner Looping Advanced Leadin Leadout Editing Animated 3D Cutting Simulation Advanced Small Hole Processing Multi Tabs Flashcut Software for remote PC/laptop (additional seats available for purchase) Koike Z-Axis torch height control with torch breakaway CNC controlled THC electronics package 4" Stroke @ 500 ipm Ability to angle the torch +/- 45 Degrees (Y-axis only) Laser Pointer Includes:

Laser Pointer with Red Dot Mounting Bracket Interface Cable Plate Alignment Software

POWERMAX 125 Plasma Cutting System by Hypertherm Output Current 30-125 Amps Single Plasma Gas System Air or Nitrogen Shield Gas (380/400/480/600, 3-phase Only)

POWERMAX 125 Torch Clamp 1-3/4 inch Diameter Torch Clamp for Mini Machine Torch

Cutting Installation Installation and training to be performed by Koike Aronson, Inc.

Installation charges are included in this quotation and cover labor, travel and living expenses.

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Bid Form Vendor:____________________________________________________

Contact Info: Phone #__________________________ Email: _________________________________

Base Bid:

Manufacturer: ____________

Model: ____________________Unit Price: ______ Total cost:

Model: ____________ __ Unit Price: ______ Total cost:

Bidders Notes:

Alternate 1:

Manufacturer:___________________________Model:___________________Unit Price:____________

Description:

Alternate 2:

Manufacturer:___________________________Model:___________________Unit Price:____________

Description:

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BIDDERS RESPONSIBILITIES - Bids will be due by 1:30 pm on Friday, September 27, 2024 Contractor shall be responsible for:

Procuring Equipment, Shipping & Delivery Costs, Cleaning and Installation, Documentation requested, and copies of the Manufacturer’s Warranty Information. Contractor shall provide a minimum of 1-year warranty on all workmanship and materials with in this bid.

The bid proposals shall include the following documentation:

Bid Iran Economic Sanctions Affidavit Familial Affidavit Product Specification Sheets and Manufacturer’s Warranty Information for proposed equipment

Additional documentation found necessary will be posted to SIGMA VSS as an addenda(s).

Contractor shall be fully certified to install the products within this RFP.

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AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of ___________________________________ (the “Bidder”), pursuant to the compliance certification requirement provided in the Kent Intermediate School District request for proposal for 2024 KCTC Welding Program – CNC Cutting Machine hereby certifies, represents and warrants that the Bidder (including its officers, directors and employees) is not an “Iran Linked Business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Bidder is awarded a Contract as a result of the aforementioned Invitation To Bid, the Bidder will not become an “Iran Linked Business” at any time during the course of performing under the Contract.

The Bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the Contract or proposed Contract for which the false certification was made, whichever is greater, the cost of the Intermediate School District’s investigation, and reasonable attorney fees, in addition to the fine.

Moreover, any person who submitted a false certification shall be ineligible to bid on an Invitation To Bid for three (3) years from the date it is determined that the person has submitted the false certification.

Contractor:

By: _________________________________

Title: _________________________________

Date:________________________________

STATE OF MICHIGAN )

)ss.

COUNTY OF _______________ )

This instrument was acknowledged before me on the _____ day of ____________, 2024, by

, Notary Public

_____________________County, Michigan

My Commission Expires:________________

Acting in the County of:________________

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FAMILIAL RELATIONSHIP DISCLOSURE STATEMENT

Important: This disclosure statement must be included with your bid - required by state law (P.A. 232 of 2004)

As required by Public Act 232 of 2004, all bids shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the School

Board or the Superintendent of Kent ISD.

The undersigned, the owner or authorized officer of ___________________________________________________

(the Bidder), pursuant to the familial disclosure requirement provided in the attached invitation to bid, hereby represent and warrant, except as provided below, that no familial relationships exist between the owner(s) or any employee of the company and any member of the School Board or the Superintendent of Kent ISD. If such a relationship exists, please explain:

BIDDER:_____________________________

By:_________________________________

Title:_______________________________

STATE OF MICHIGAN )

)ss.

COUNTY OF _______________ )

This instrument was acknowledged before me on the _____ day of ____________, 2024, by

, Notary Public

_____________________County, Michigan

My Commission Expires:________________

Acting in the County of:________________