KCTC Diesel - Transparent Hydraulic Trainers RFP.pdf

Kent Intermediate School District

REQUEST FOR PROPOSAL –

2025 KCTC Diesel Program – Transparent Hydraulic Trainers RFP

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Kent Intermediate School District (Kent ISD) is seeking bids for (13) Transparent Hydraulic Trainers for the KCTC Diesel Program.

Specifications are to be considered as minimums, and the general conditions, as listed, must be adhered to.

Bids are due by 1:30 pm on Friday, May 23, 2025 delivered in a sealed envelope/package with the wording “2025 KCTC Diesel – Transparent Hydraulic Trainers” clearly marked on the outside of the envelope/package addressed to:

Kent ISD Attn: Cindy Meyer 1655 E Beltline NE Grand Rapids, MI 49525

Bids can be hand-delivered to the Kent ISD Maintenance Building; 1655 East Beltline NE Grand Rapids, MI 49525, located in parking lot #4 across from the greenhouse and wind turbine. The Maintenance Building front door is labeled E‐1. Kent ISD will not consider or accept a bid received after the date and time specified for bid submission. Bids will be opened publicly immediately following the close of receiving bids. Should Kent ISD be closed for any reason, bids will be due the next business day Kent ISD is open.

The time bids are due will remain the same time specified herein.

Questions regarding the specifics of the bid should be directed via E-Mail through SigmaVSS, and answers will be responded to through the same means.

It is the intention to award the bid once the Kent ISD Board approves the recommendation of award at the June 16, 2025 Board Meeting. Delivery must take place after July 1, 2025.

In compliance with MCL 380.1267, all bids shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner and any employee of the bidder and any member of the board, or the superintendent of the school district. All bids shall also be accompanied by a sworn and notarized statement disclosing whether the bidder is an Iran Linked Business in compliance with PA 517 of 2012. The Board has stated that Kent ISD shall not accept a bid that does not include these sworn and notarized disclosure statements.

Kent ISD accepts all bids but reserves the right to select Michigan Based Businesses over out of state companies.

Under 1984 PA 431, MCL 18.1268, our board has elected to enforce the PA as defined.

Kent ISD will be a place where all persons feel welcomed, have a right to be treated equitably and without prejudice, and have a responsibility to treat others the same way. Kent ISD is an equal opportunity institution. Kent ISD does not discriminate on the basis of race, creed, color, national origin, age, sex or physical/mental disability or veteran status in its educational programming, enrollment, employment or contracting.

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GENERAL CONDITIONS

A. It shall be the bidder’s responsibility to read this entire document, review all enclosures and attachments, and comply with all requirements within.

B. For the purpose of assuring the School District of the quality of workmanship, materials, equipment, and service, the School Board will retain the right to qualify or disqualify bidders on the basis of available information covering their service and the suitability of the equipment/material bid for the project.

C. Kent ISD reserves the right to accept or reject any or all bids; and to make awards as it considers its best interest, whether low bid or not, this excludes omitting the required affidavits. Kent ISD may award this bid in part or whole.

D. All bid proposals must be mailed or hand‐delivered in a sealed envelope/package. Telephonic, E‐mail, online, or fax bids will not be accepted.

E. All questions regarding the specifics of the bid proposal should be emailed through SigmaVSS, and answers will be responded to through the same means. All questions and answers will be distributed to all bidders who have, or later ask questions about the bid.

F. All proposals submitted shall remain firm for ninety (90) days after the date of receiving bids.

G. The successful bidder shall, within a reasonable time after receipt of written notice, make good any defects in material or workmanship that may develop, especially during the warranty period.

H. Kent ISD shall not be responsible for any cost or expense incurred by the bidder during the preparation of the bid.

I. The owner is a federally constituted government body and, as such, is not subject to Michigan

State or Federal excise taxes.

J. Bidder shall follow all applicable state codes and regulations. All codes and regulations set forth by the state pertaining to the specified equipment included in the scope of work take precedence over the specifications supplied by Kent ISD.

K. Contractor must meet District’s background check requirements for all employees – see General Requirements section for details.

L. The laws of the State of Michigan shall govern the rights, obligations and remedies of the Parties under this bid and any agreement reached through this process.

M. All information included in a bid proposal response is subject to the “Freedom of Information Act” and may be disclosed in its entirety after the formal date bids are due.

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SPECIFICATION INTENT

Kent ISD leads learning, and to facilitate more student learning, our Diesel program requires replacement Transparent Hydraulic Trainers. Kent ISD students will use these trainers to learn functions related to industry needs and training requirements to satisfy certifications in most cases. As an educational entity, we ask that any discounts related to such industries be applied to pricing submitted for this bid. If submitting additional bids, please fill out Alternates 1 and 2 if necessary; additional forms can be submitted.

ACCEPTABLE MANUFACTURERS

The base bid for this solicitation shall include items from the manufacturer listed below, with no alternatives. However, Kent ISD recognizes that alternative suppliers may be available that the bidder may find equal to the manufacturer listed below. Any alternate bid(s) must be accompanied by a base bid with pricing for items from the manufacturer below, and documentation sufficient to allow Kent ISD to qualify the products as equal. Any bid submitted without pricing for the manufacturer listed below, and without such documentation mentioned above, will be considered incomplete and will not be accepted.

SPECIFICATIONS

• Specs: The entire learning system is enclosed in a portable and lockable impact-resistant polyethylene storage case. It consists of an experiment station, a component kit, a visual aids chart and a set of courseware that includes a student activity manual and an instructor's reference guide.

• Experiment Station: The steel reinforced interior lower panel contains a complete hydraulic power supply and circuit mounting plate. The power supply includes a sealed 1/2" clear cast acrylic reservoir with a 3-port return manifold, a centrifugal pump (with relief line) set at 25 PSI maximum for classroom safety, and a regulated (0 to 100 PSI) 2-port distribution manifold. The circuit mounting plate is made of a 1/2" extruded and anodized aluminum T-slot slider bar and includes three component mounting brackets and two cylinder mounting brackets. The entire experiment station can easily be removed from the case for table-top use.

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SPECIFICATIONS (continued)

• Component Kit: The kit includes 18 components and instruments to provide a solid understanding of hydraulic technology and how it is applied in the real world. It also includes 11 hoses. Most components are clear for internal observation. They are student mountable for versatility in building circuits and designing applications as well as for promoting dexterity in their use. All devices have industrial/ laboratory grade poppet check quick-disconnect fittings. The hoses and components are pre-charged with oil. The component storage panel is color-coded, clearly labeled, and silhouetted for component identification and inventory. The components are securely mounted but can be released quickly, and the panel is removable for wall mount or tabletop use.

• CURRICULUM: Courseware includes an instructor's reference guide and a student manual with

25 units of activities and instructional support. The 8 to 10 hours of introductory instruction are ideally suited for exploratory Technology Education programs. Each of the three necessary levels of instruction includes background study of the topic, observational and hands-on experiments, application exercises, and mathematical formulas for proving results. Curriculum will also develop skills in problem solving, data management, hydraulic concepts, and unit conversion.

• Introduction to Hydraulic Components: Trainer Familiarization, Introduction to Hydraulic

Systems, Hydraulic Fluids, Filtration Systems, Hydraulic Pumps, Pressure Control Devices, Manual

Directional Control Valves, Check Valves, Needle Valves, Hydraulic Cylinders, and Hydraulic Flow

Control Valves

• Physical Properties: Hydraulic Force Transformers, Flow Rate in Hydraulic Systems, Force in

Hydraulic Systems, Work Done with Hydraulic Systems, Power in Hydraulic Systems, Fluid

Resistance in Pipes, and Energy in Hydraulic Systems

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Bid Form - Vendor:_________________________________ Contact Info: Phone #__________________________ Email: _________________________________

Base Bid:

Manufacturer: ____________ Model: ________ ____________

Unit Price: $ ______ Cost for 13: $

Shipping & Handling: $_______________

TOTAL COST: $

Bidders Notes:

Alternate 1:

Unit Price: $ ______ Cost for 13: $

Alternate 2:

Unit Price: $ ______ Cost for 13: $

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BIDDERS RESPONSIBILITIES -

Bids will be due by 1:30 pm on Friday, May 23, 2025

Contractor shall be responsible for:

Procuring Equipment, Shipping & Delivery Costs, Cleaning and Installation, Documentation requested, and copies of the Manufacturer’s Warranty Information. Contractor shall provide a minimum of 1-year warranty on all workmanship and materials within this bid.

The bid proposals shall include the following documentation:

Bid Form

Iran Economic Sanctions Affidavit

Familial Affidavit

Product Specification Sheets and Manufacturer’s Warranty Information for proposed equipment

Additional documentation found necessary will be posted to SIGMA VSS as an addendum.

Contractor shall be fully certified to install the products within this RFP.

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AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of ___________________________________ (the “Bidder”), pursuant to the compliance certification requirement provided in the Kent Intermediate School District request for proposal for 2025 KCTC Diesel Program – Transparent Hydraulic Trainers hereby certifies, represents and warrants that the Bidder (including its officers, directors and employees) is not an “Iran Linked Business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No.

517 of 2012 (the “Act”), and that in the event Bidder is awarded a Contract as a result of the aforementioned Invitation To Bid, the Bidder will not become an “Iran Linked Business” at any time during the course of performing under the Contract.

The Bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the Contract or proposed Contract for which the false certification was made, whichever is greater, the cost of the Intermediate School District’s investigation, and reasonable attorney fees, in addition to the fine.

Moreover, any person who submitted a false certification shall be ineligible to bid on an Invitation To Bid for three (3) years from the date it is determined that the person has submitted the false certification.

Contractor:

By: _________________________________

Title: _________________________________

Date:________________________________

STATE OF MICHIGAN )

)ss.

COUNTY OF _______________ )

This instrument was acknowledged before me on the _____ day of ____________, 2025, by

, Notary Public

_____________________County, Michigan

My Commission Expires:________________

Acting in the County of:________________

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FAMILIAL RELATIONSHIP DISCLOSURE STATEMENT

Important: This disclosure statement must be included with your bid - required by state law (P.A. 232 of 2004)

As required by Public Act 232 of 2004, all bids shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the School

Board or the Superintendent of Kent ISD.

The undersigned, the owner or authorized officer of ___________________________________________________

(the Bidder), pursuant to the familial disclosure requirement provided in the attached invitation to bid, hereby represent and warrant, except as provided below, that no familial relationships exist between the owner(s) or any employee of the company and any member of the School Board or the Superintendent of Kent ISD. If such a relationship exists, please explain:

BIDDER:_____________________________

By:_________________________________

Title:_______________________________

STATE OF MICHIGAN )

)ss.

COUNTY OF _______________ )

This instrument was acknowledged before me on the _____ day of ____________, 2025, by

, Notary Public

_____________________County, Michigan

My Commission Expires:________________

Acting in the County of:________________