Juvenile_Crime_Prevention_Community_Program.pdf

REQUEST FOR PROPOSAL

JUVENILE CRIME PREVENTION COMMUNITY PROGRAM

(NO. 2020.071P)

FOR

Washington County, Oregon

RELEASE DATE: July 9, 2020 DEADLINE FOR QUESTIONS: July 31, 2020

RESPONSE DEADLINE: August 6, 2020, 3:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/washington-county-or

Juvenile Crime Prevention Community Program

I. Introduction II. Project Details

III. Evaluation Criteria IV. Vendor Submissions

Attachments:

B - 2020.071P Juvenile Crime Prevention Community Program C - CERTIFICATION AND CONTRACT OFFER Rev 5-4-20

Juvenile Crime Prevention Community Program

I. INTRODUCTION

I.A Summary

General work description: Provide specialized services targeting high-risk youth in middle and alternative schools for school districts across Washington County. It is expected that full time and part time staff positions will be supported with these funds and that services will be available to approximately 500 youth annually in all parts of Washington County. Liaison services are expected to be year round (to include summer and vacation periods). Projected length of time with each youth will be 3-6 months, based upon their individual needs and accountability factors. Participation by youth and their families that are not yet involved with the Juvenile Department will be on a voluntary basis. For youth who have been referred to the Juvenile Department for a delinquency offense, their participation is also voluntary, but if they do not participate they will be referred back to the Juvenile Department for a response. Eligible youth will have been identified at high risk of entering the juvenile justice system through the Oregon Juvenile Crime Prevention Screen and Assessment or will have been identified by the Juvenile Department as appropriate for early intervention services. It is expected that the program will serve male and female identified youth proportionally and youth from all cultural, ethnic and race populations in Washington County.

I.B Background

This RFP is part of a comprehensive strategy intended to reduce juvenile crime through a continuum of services. The portion of the Plan that applies to this RFP is known as the Juvenile Crime Prevention Plan. The Plan was last approved by the Washington County Board of Commissioners on April 23, 2019. Since 1999, the Oregon State Legislature allocated funds to support the Juvenile Crime Prevention Plan, which targets youth ages 10 to 17 who are at high risk of involvement with the Juvenile Department or to re-offend.

I.C Contact Information

Suzi Fulcher Purchasing Manager 155 N First Ave MS 28 Hillsboro, OR 97124 Email: suzi_fulcher@co.washington.or.us Phone: (503) 846-8734

Department:

Juvenile mailto:suzi_fulcher@co.washington.or.us tel:(503)846-8734

Juvenile Crime Prevention Community Program

I.D Timeline

Release Project Date July 9, 2020

Question Submission Deadline July 31, 2020, 5:00pm

Proposal Submission Deadline August 6, 2020, 3:00pm

Contractor Selection Date September 15, 2020

Juvenile Crime Prevention Community Program

II. PROJECT DETAILS

II.A Important Instructions for Electronic Submittal

Proposer agrees to receive all correspondence electronically and are responsible for keeping their supplier portal updated with current contact information.

II.B Deadline Disclaimer

It is the responsibility of the bidder to submit electronic bids before the deadline date and time approaches as posted on ProcureNow.

Some people are experiencing problems with the Internet, so make sure that all documents are uploaded as soon as possible well in advance of the deadline. The County's ProcureNow system will close promptly at the deadline date and time…no exceptions are allowed.

Juvenile Crime Prevention Community Program

III. EVALUATION CRITERIA

No. Evaluation Criteria Scoring Method Weight (Points)

1. Proposer Capability (Reference 23.2) Proposer demonstrates the capacity to successfully manage and operate the program being proposed, and demonstrates experience in effectively delivering similar services to children, youth, and their families

0-5 Points 20 (20% of Total)

2. Program Design/Strategy (Reference 23.3) Program design and strategies clearly reflect realistic, effective, and efficient mechanisms to address the needs of the target population identified. Demonstrates a clear rationale for the program design and cites research/evidence, which is indicative of the effectiveness of the proposed service strategies to address the needs of the target population, to prevent juvenile delinquency and to facilitate positive youth development. Clearly identifies target population and strategies to reach special populations.

Proposer provides clear, measurable program goals and service objectives, which provide specific and quantifiable measures of what the service is and how it will be delivered. Outcome objectives are specific, providing quantifiable and verifiable measures of the impact of the proposed service on the clients to be served.

0-5 Points 30 (30% of Total)

3. Cultural Competency/Services to Limited English Participants (Reference 23.4) Proposer clearly identifies agency’s level of cultural competence and demonstrated capacity to provide equal services to Limited English Proficient participants. Answer reflects plans to continue to monitor and develop areas of cultural competency.

0-5 Points 20 (20% of Total)

4. Collaboration with other agencies and services (Reference 23.5) Clearly describes how services will be coordinated and/or delivered in collaboration with other agencies. Demonstrates methods to identify other client needs and to facilitate clients’ access to community resources.

0-5 Points 10 (10% of Total)

5. Budget Information (Reference 23.6) Demonstrates cost effectiveness and balance in terms of personnel, materials/services costs, and indirect costs. Demonstrates capacity to

0-5 Points 10 (10% of Total)

Juvenile Crime Prevention Community Program secure and maintain additional revenue sources for the proposed program.

6. Past Successful Performance of Similar Activities (Reference 23.7) Data describing past utilization, performance, and outcomes of proposers who have contracted with the County previously will be reviewed. New proposers may include the names, addresses, and phone numbers of up to three references with whom the proposer has contracted to provide similar services.

0-5 Points 10 (10% of Total)

Juvenile Crime Prevention Community Program

IV. VENDOR SUBMISSIONS

IV.A Solicitation Requirements*

Proposer read through and confirm that you met all of the Solicitation requirements?

☐ Yes

☐ No *Response required

IV.B OFFER*

Proposer agrees that this offer will remain in effect at the rate(s) proposed for a period of not less than 180 calendar days from the date that proposals are due and that this offer may not be withdrawn or modified during that time?

☐ Yes

☐ No *Response required

IV.C Collusion and Discrimination*

The proposer hereby certifies that this proposal is genuine and that it has not entered into collusion with any other vendor(s) or any other person(s).

The proposer hereby certifies that it has not discriminated and will not discriminate against any minority, women or emerging small business enterprise or against a business enterprise that is owned or controlled by or that employs a disabled veteran as defined in ORS 408.225 in obtaining any required subcontract per ORS 279A.110.

☐ Please confirm *Response required

IV.D Tax*

The proposer hereby certifies that they have complied with the tax laws of Oregon and all political subdivision of the State of Oregon, including ORS 305.620 and ORS chapters 316, 317 and 318. Washington County may terminate the contract if contractor fails to comply with any tax laws during the term of the contract.

☐ Please confirm *Response required

Juvenile Crime Prevention Community Program

IV.E Cooperative Purchasing*

Will the proposer extend pricing and terms to other public agencies?(there is no penalty for not agreeing to extend pricing)

☐ Yes

☐ No *Response required

IV.F Resident Vendor*

The proposer is a resident as defined in ORS 279A.120*?

*ORS 279A.120(1)(b) – Resident vendor means a vendor that has paid unemployment taxes or income taxes in this state during the 12 calendar months immediately preceding submission of the bid, has a business address in this state and has stated in the bid whether the vendor is a resident vendor . Nonresident vendor shall comply with the provisions of ORS 279A.120(3).

☐ Yes

☐ No *Response required

IV.G Addenda*

To confirm that you have received and read all Addenda related to this solicitation, please type the Addenda numbers here (i.e. "1,2,3"). If there were no Addenda, type "N/A"

*Response required

IV.H Certification and Contract Offer*

Upload a signed copy of the Certification and Contract Offer uploaded as Attachment C

*Response required

IV.I Proposal (without Fee Proposal)*

Please Upload your Proposal except for any pricing information here. Upload fee proposal separately in the next step.

*Response required

IV.J Separate Fee Proposal*

Confirm that your fee proposal is not attached in your Proposal and is attached separately here.

*Response required