Justifications and Approval redacted.pdf

DEPARTMENT OF DEFENSE

WASHINGTON HEADQUARTERS SERVICES

1155 DEFENSE PENTAGON

WASHINGTON, DC 20301-1155

Control No. WHS-2022-0670

CUI/SP-PROCURE

JUSTIFICATION FOR LIMITED SOURCE JUSTIFICATION (LSJ)

UNDER FEDRAL ACQUISITION REGULATION SUBPART 8.4

1. AGENCY AND CONTRACTING ACTIVITY: The Raven Rock Mountain Complex

(RRMC), Department of Defense (DOD), Washington Headquarters Services (WHS), Acquisition Directorate (AD), Enterprise Facilities Construction Division (EFCD), Enterprise Building Maintenance Operation Branch(BMOB).

2. DESCRIPTION OF ACTION: Raven Rock Mountain Complex (RRMC) has a requirement for the procurement of Harris Portable Radios and Accessories. A firm fixed price order is being sought with an anticipated 60-120 day after contract award.

3. DESCRIPTION OF SUPPLIES/SERVICES: The purpose of this action is to procure

Harris Portable Radio and Accessories.

Item (O&M) Part Number Quantity Unit Price Extended Price

Portable Radio XL-185P XS-PFSUM-C1D1 70 $1,728.97 $121,027.90 Battery, Li-ion, 3100 MAH UL, C1D1 XS-PA4J 140 $116.37 $16,291.80

Antenna , flex, Helical XL-NC8E 70 $33.25 $2,327.50

Belt Clip, Metal XS-HC3L 70 $16.62 $1,163.40 Feature, 256-AES, 64-DES

Encryption XS-PKG8F 70 $462.17 $32,351.90 Feature, P25 Trunking XS-PKGPT 70 $997.48 $69,823.60

Feature, P25 Phase 2 TDMA XS-PL4F 70 $166.25 $11,637.50 Feature, Single Band UHF XS-PL4K 70 $0.01 $0.70 Optgion, Immersible Radio

Operation XS-PKGMR 70 $159.60 $11,172.00 Operation, Load NIFOG Personality XS-FW2X 70 $0.01 $0.70

Cable, USB, Programming XL-CJ3A 1 $113.05 $113.05 Wall Mount Kit, Charger, 6-Bay 14035-1810-03 9 $140.80 $1,267.20

Charger, 6-Bay, OX-185P XL-CHSA Opt. 14035-

1800-02 9 $528.66 $4,757.94 Charger, 1-Bay XL 185P XS-CH4X 13 $99.75 $1,296.75

Charger, 1-Bay XL 185P Vehicle XS-CH4W 15 $116.37 $1,745.55 Warranty Extended # Yr. Portable EV-YEWP 70 $133.00 $9,310.00

$284,287.49

Item (LOG) Part Number Quantity Unit Price Extended Price

Portable Radio XL-185P XS-PFSUM-C1D1 20 $1,728.97 $34,579.40 Battery, Li-ion, 3100 MAH UL, C1D1 XS-PA4J 40 $116.37 $4,654.80

Antenna , flex, Helical XL-NC8E 20 $33.25 $665.00

Belt Clip, Metal XS-HC3L 20 $16.62 $332.40 Feature, 256-AES, 64-DES

Encryption XS-PKG8F 20 $462.17 $9,243.40 Feature, P25 Trunking XS-PKGPT 20 $997.48 $19,949.60

Feature, P25 Phase 2 TDMA XS-PL4F 20 $166.25 $3,325.00 Feature, Single Band UHF XS-PL4K 20 $0.01 $0.20 Optgion, Immersible Radio

Operation XS-PKGMR 20 $159.60 $3,192.00 Operation, Load NIFOG Personality XS-FW2X 20 $0.01 $0.20

Cable, USB, Programming XL-CJ3A 1 $113.05 $113.05 Wall Mount Kit, Charger, 6-Bay 14035-1810-03 2 $140.80 $281.60

Charger, 6-Bay, OX-185P XL-CHSA Opt. 14035-

1800-02 2 $528.66 $1,057.32 Charger, 1-Bay XL 185P XS-CH4X 8 $99.75 $798.00

Warranty Extended # Yr. Portable EV-YEWP 20 $133.00 $2,660.00 $80,851.97

4. CIRCUMSTANCES JUSTIFYING LIMITED SOURCES: In accordance with FAR 8.405-

6(b) items peculiar to one manufacture, Harris Portable Radios are an integral part of the RRMC architecture within the 114th Signal Battalion and will allow this site to maintain a consistent and compatible environment. The Harris XL 185 Portable Radio will be used to support the RRMC Fire and Emergency Service (F&ES) and is already approved by security and supported by the 114th radio system. The Raven Rock Mountain Complex uses Harris radios throughout the facility to avoid purchasing multiple brands of radios. There is a need to keep the same radios due to minimal storage space of parts, the expense of having multiple standards of radios, and the difficulty and expense of stocking a multitude of different vendor’s parts. In addition to the high security standards and limited access, RRMC is solely responsible for maintenance of the equipment and supporting apparatus. The purchase of Harris Hand Held Radio equipment for RRMC is consistent with RRMC’s IT provider. The 114th Signal Battalion’s recommendation and their administrative automation configuration management standards. Over the past several years the 114th Signal Battalion has standardized its hand held radios so they are trained on repairing the Harris Radios and maintain a stock of parts that utilizes the space available and controls costs associated with that stock. Having a standardized radio also allow consistent training of users and maintaining the security of the infrastructure.

5. BEST VALUE DETERMINATION: The Contracting Officer hereby determines this action represents the best value to the Government in that it is in the Government’s best interest to have the same manufacturer repair parts to keep within consistency of the current Harris Portable Radios. Purchasing from the same manufacturer will help reduce substantial duplication of costs to the Government that is not expected to be recovered through competition. 114th Signal Battalion personnel have standardized its hand held radios so they are trained on repairing the Harris Radios and maintain a stock and control costs associated with them. The Contracting Officer will also ensure that the resulting contract award price is fair and reasonable per FAR 8.404(d) and FAR 15.404-1(b). The price will be determined fair and reasonable via one or more of the price analysis techniques described under FAR 15-404-1(b)(2).

6. MARKET RESEARCH: Based on the market research conducted, it was determined that the best market to fulfill the requirement for Harris Portable Radios services is through GSA e-buy GSA MAS Purchasing of New Electronic Equipment Category 33411, and the Government expects to receive fair and reasonable pricing based on the existence of adequate price competition performed in the award of the contract and established GSA schedules.

7. OTHER SUPPORTING FACTS: This will be procured using authorized dealers under the GSA e-buy MAS Purchasing of New Electronic Equipment Category 33411.

8. ACTIONS TO REMOVE OR OVERCOME ANY BARRIERS THAT LEAD TO THE

RESTRICTED CONSIDERATION BEFORE ANY SUBSEQUENT ACQUISITION

FOR THE SUPPLIES OR SERVICES IS MADE:

(a) Efforts to obtain competition: This requirement will be full and open and is a brand name requirement and only authorized vendors are able to participate.

(b) Actions to increase competition: N/A

9. If this acquisition is for new work as a logical follow-on to an original Federal Supply (FSS), was the original order placed under the FSS ordering procedures?

☒ Yes, the original acquisition was issued on a competitive basis.

☐ No, a copy of the previous justification is attached. The actions to remove any barriers to competition cited on the previous justification ☐ were ☐ were not completed.

☐ Not Applicable.

CERTIFICATION

I, hereby, certify that the supporting data under my cognizance included in this justification are accurate and complete to the best of my knowledge and belief.

ROTZ.SHERRY.K

AY.1189339018

Digitally signed by

ROTZ.SHERRY.KAY.1189339018

Date: 2022.08.09 10:48:28 -04'00'

Contracting Officer Representative/Program Office Date

ANTHONY.STORM

Y.L.1381406411

APPROVAL

Digitally signed by

ANTHONY.STORMY.L.1381406411

Date: 2024.07.31 15:45:34 -04'00'

Contracting Officer Date