JustificationApproval_NOI000557_Sam.gov.pdf
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- Solicitation number
- NOI000507
About this file
This is a Justification for Other than Full and Open Competition document from the Federal Bureau of Investigation's Laboratory Division for requisition number SHOP-PR-26-000557. The FBI seeks a general repair and maintenance service contract for a Q Exactive Mass Spectrometer through a single-source award to Thermo Electron North America LLC under the authority of 41 U.S.C. 3304(a)(1) and FAR 6.103-1 (Only One Responsible Source - Brand Name Specification). The contract is structured as a new Firm Fixed Price agreement with a base period from April 1, 2026 to March 31, 2027, and four optional periods extending through March 31, 2031. The primary deliverable is a Service Plan for the Q Exactive Mass Spectrometer in the quantity of one each per period, with pricing to be determined (listed as undefined in the document).
The FBI's justification for restricting competition centers on the proprietary nature of the Q Exactive Mass Spectrometer, manufactured exclusively by Thermo Electron North America LLC. The agency asserts that using any other vendor would void the instrument's warranty and that only factory-certified service engineers from the manufacturer can perform the required annual maintenance, troubleshooting, and component replacement with access to factory-certified parts. The FBI conducted market research via Google searches and GSA checks, finding no alternative vendors capable of servicing this specific equipment. The document notes that the equipment has been validated, integrated into technical procedures, and staff are already trained on it. The contract includes provisions for Other Direct Costs (ODCs) that require advance written approval from the FBI Contracting Officer, with detailed invoicing requirements for any such purchases. No sources expressed interest in the acquisition, as the requirement was not publicly synopsized.
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Last Updated Feb 05, 2026, 08:05 PM UTC Page 1 of 8
FEDERAL BUREAU OF INVESTIGATION
Q-Exactive Mass
Requisition Number: SHOP-PR-26-000557
Division(s): Laboratory Division
Justification for Other than Full and Open Competition
Nature and/or description of the action being approved
The Federal Bureau of Investigation's LABORATORY DIVISION requires the following product(s)/service(s):
General Repair/Maintenance
In support of Q Exactive Mass Spectrometer
Contract Type
New contract/agreement; Firm Fixed Price
Statutory authority permitting restricted (other than full and open) competition
The Federal Bureau of Investigation’s selected statutory authority which permits restricted (other than full and open) competition for this requirement is listed below.
41 U.S.C. 3304(a)(1), FAR 6.103-1 — Only One Responsible Source (Brand Name Specification)
Unique qualifications of the proposed contractor or the nature of the action requiring the use of the authority
The Federal Bureau of Investigation’s qualification of the selected statutory authority which permits restricted (other than full and open) competition for this requirement is stated below.
41 U.S.C. 3304(a)(1), FAR 6.103-1 — Only One Responsible Source (Brand Name Specification)
Unique qualification(s) application:
There is a reasonable basis to conclude that the agency’s minimum needs can only be satisfied by unique supplies or services available from only one source or only one supplier with unique capabilities.
Unique qualification(s) details:
Specific characteristics of the specialized service with Thermo Electron North America LLC to provide maintenance on their Q Exactive Mass Spectrometer. Only this suggested source can furnish the maintenance due to the fact that the Q Exactive Mass Spectrometer is proprietary to Thermo Electron North America LLC and using another vendor will void the warranty so the service contract must remain with Thermo Electron. A certified service engineer from the manufacturer must perform annual service on the instrument. These contracts are required to maintain timely processing of evidence by the EU Chemistry discipline. Thermo Electron North America LLC service engineers are uniquely qualified to troubleshoot and resolve problems experienced by the instrument under the contract. Additionally, the contract services assist in teaching EU staff about identifying such problems in the future to expedite repairs. Thermo Electron North America LLC service engineers have access to the necessary consumables and instrument parts to replace any malfunction component on an instrument in a timely fashion. Factory certified parts are also included in this services agreement which in some cases can exceed the cost of the service contract therefore it is financially beneficial for the US Government.
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Description of efforts made to ensure that offers are solicited from as many potential sources as is practicable
The Federal Bureau of Investigation’s efforts made to solicit offers among as many sources as practicable is described below.
Sources Sought Notice via SAM.gov (or otherwise) can utilize SAM.gov
Anticipated dollar value of the proposed acquisition and determination by the contracting officer that the anticipated cost to the government will be fair and reasonable
The Federal Bureau of Investigation's methodology which supports the determination of fair and reasonable cost to the Government is provided below.
Market Research (including an Independent Government Cost Estimate)
Google searches on the internet have produce no similar forensic instruments that is capable to provide the technical procedures that are needed for chemist’s analysis. Companies such as ZefSci and Dalton Bioanalytics have services for mass spectrometers, but they cannot offer services for the Thermo Electron Q Exactive Mass Spectrometer due to the fact that the prodict is proprietary and the maintenance on the Q Exactive Mass Spectrometer can only be completed by a service engineer from Thermo Electron North America LLC. Additionally, replacement parts must be from Thermo Electron North America LLC to void any warranty on the instrument.
End users have also checked on GSA with zero results pertaining to services and parts for the Q Exactive Mass Spectrometer
The Q Exactive Mass Spectrometer from Thermo Electron North America LLC has been utilized, validated, written into technical procedures, and the chemists already being trained and qualified on the instrumentation from Thermo Electron North America LLC. This is a proprietary product that is patented and has only one manufacturer.
Thusly, it is recommended that the Q Exactive Mass Spectrometer Service contract be award to Thermo Electron for 1 year of service.
Description of the market research conducted and the results
The Federal Bureau of Investigation’s description of the market research technique(s) it employed to determine the necessity of restricted (other than full and open) competition is provided below.
Reviewing the results of recent market research undertaken to meet similar or identical requirements.
The Unit is often reviewing market research to see if other companies can compete.
Other facts supporting the use of restricted (other than full and open) competition
The Federal Bureau of Investigation’s description of additional facts which support the use of restricted (other than full and open) competition is provided below.
The Thermo Electron Q Exactive Mass Spectrometer is proprietary to Thermo Electron North America LLC which exclusion of other brands, are required because there is only a singular manufacturer for not only this instrument, but this type of mass spectrometer. Therefore, only trained personal from Thermo Electron North American can provide maintenance on these instruments.
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Listing of any sources that expressed a written interest in the acquisition
The Federal Bureau of Investigation’s listing of interested sources is provided below.
This requirement was not publicly synopsized. As such, no other sources have expressed an oral or written interest.
Statement of any actions the agency may take to remove or overcome any barriers to competition if subsequent acquisitions are anticipated
The Federal Bureau of Investigation’s planned and/or executed actions to remove or overcome competitive barriers for subsequent acquisitions are described below.
Other
Thermo Electron North America LLC is the is patented this specific instrument and has only one manufacturer however the Government will be open to a competitive procurement if the Thermo trains other vendors to perform services on the specified equipment.
Description of the products and/or services required to meet the agency’s needs
The Federal Bureau of Investigation’s description of the requirement which meets its needs is listed below.
Products
Base Period: 2026-04-01 to 2027-03-31
Products:
Products - Surge:
Base Period Totals:
Option Period 1: 2027-04-01 to 2028-03-31
Products:
Products - Surge:
Option Period 1 Totals:
Option Period 2: 2028-04-01 to 2029-03-31
Products:
Products - Surge:
Option Period 2 Totals:
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Option Period 3: 2029-04-01 to 2030-03-31
Products:
Products - Surge:
Option Period 3 Totals:
Option Period 4: 2030-04-01 to 2031-03-31
Products:
Products - Surge:
Option Period 4 Totals:
Services
Base Period: 2026-04-01 to 2027-03-31
Primary Items
Quantity Unit Price Line Total
Service Plan for the Q-Exactive Mass Spectrometer
1 Each
Service Type: UNDEFINED
Item ID: SRSX000598
PartNumber: N/A
Services:
Services - Surge:
Base Period Totals:
Option Period 1: 2027-04-01 to 2028-03-31
Primary Items
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Quantity Unit Price Line Total Esc. Rate
Service Plan for the Q- Exactive Mass Spectrometer
1 Each
Service Type: UNDEFINED
Item ID: SRSX000598
PartNumber: N/A
Services:
Services - Surge:
Option Period 1 Totals:
Option Period 2: 2028-04-01 to 2029-03-31
Primary Items
Quantity Unit Price Line Total Esc. Rate
Service Plan for the Q- Exactive Mass Spectrometer
1 Each
Service Type: UNDEFINED
Item ID: SRSX000598
PartNumber: N/A
Services:
Services - Surge:
Option Period 2 Totals:
Option Period 3: 2029-04-01 to 2030-03-31
Primary Items
Quantity Unit Price Line Total Esc. Rate
Service Plan for the Q- Exactive Mass Spectrometer
1 Each
Service Type: UNDEFINED
Item ID: SRSX000598
PartNumber: N/A
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Services:
Services - Surge:
Option Period 3 Totals:
Option Period 4: 2030-04-01 to 2031-03-31
Primary Items
Quantity Unit Price Line Total Esc. Rate
Service Plan for the Q- Exactive Mass Spectrometer
1 Each
Service Type: UNDEFINED
Item ID: SRSX000598
PartNumber: N/A
Services:
Services - Surge:
Option Period 4 Totals:
Other Direct Costs (ODCs)
This contract will allow for the purchase of services or goods classified as other direct costs (ODC) as identified herein. Any ODCs not documented in advance of contract award will require written approval by the FBI contracting officer (CO) prior to the purchase. Requests for approval must specifically identify the services or goods to be procured and the estimated price of each.
Justification is required for all ODCs that demonstrate that the goods or services to be purchased are in direct support of the contract. Invoices submitted for payment that include ODCs must specifically identify the services or goods purchased and break out in detail the costs associated with the ODCs. Invoices containing ODCs not listed in the contract or identified and approved by the CO in advance of billing will be treated as improper invoices and will not be paid. Similarly, invoices that include ODCs listed in the contract but fail to specifically identify them and elucidate the costs in detail, will be treated as improper and will not be paid.
Base Period: 2026-04-01 to 2027-03-31
Other Direct Costs(ODCs):
Total:
Option Period 1: 2027-04-01 to 2028-03-31
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Other Direct Costs(ODCs):
Total:
Option Period 2: 2028-04-01 to 2029-03-31
Other Direct Costs(ODCs):
Total:
Option Period 3: 2029-04-01 to 2030-03-31
Other Direct Costs(ODCs):
Total:
Option Period 4: 2030-04-01 to 2031-03-31
Other Direct Costs(ODCs):
Total:
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