Justification-WI 17 Wartsila.pdf

August 2020

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

SIMPLIFIED ACQUISITION PROCEDURES (SAP) FAR 13.106-1(b)

SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER DETERMINES THAT ONLY ONE SOURCE IS REASONABLY AVAILABLE. THIS DETERMINATION MUST BE SUPPORTED WITH FULL JUSTIFICATION FOR SOLE SOURCE FROM THE CUSTOMER. WHEN THE CUSTOMER DESCRIBES AN ITEM WITH A PURCHASE DESCRIPTION WHICH LIMITS THE AVAILABILITY TO ONE SOURCE, THE JUSTIFICATION MUST EXPLAIN WHY THE ITEM IS THE ONLY ONE THAT WILL MEET THE GOVERNMENT’S REQUIREMENT. STATEMENTS SUCH AS "ONLY KNOWN SOURCE" OR "ONLY SOURCE WHICH CAN MEET THE REQUIRED DELIVERY DATE" ARE INADEQUATE TO SUPPORT A SOLE SOURCE PURCHASE. Do not use marketing language in this document. Language such as “This company has made its mark,” “This company is recognized as industry’s best,” and “This company is the leader in…” is unacceptable.

PURCHASE REQUEST OR REQUISITION

NUMBER

FSMS Contingent PR

52000PR230000091

PROJECT/TASK

NUMBER

SANGAMON DD

FY23

Work Item17

ESTIMATED AMOUNT (Over Micro- Purchase Threshold, but up to the SAT)

IDENTIFICATION OF THE AGENCY AND THE CONTRACTING OFFICE, AND SPECIFIC IDENTIFICATION OF THE DOCUMENT AS A “JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION.” PLEASE CITE THE

AUTHORITY AND TYPE OF JUSTIFICATION.

BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED, AND THE INTENDED USE.

Contractor shall provide the services of qualified Tech Rep who is familiar with the Wartsila Type FSE Shaft Seal to provide the following services – on site. Advise on manufacturer's proprietary information pertinent to the system, and ensure compliance with manufacturers procedures and standards during disassembly, inspection, and reassembly of the system. Assist with proper installation, set-up or repair methods.

UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER

SUPPLIES OR SERVICES CAN BE USED.

The statement of work requires “Qualified” Tech Rep who is familiar with the Wartsila marine seal applications, however, certain necessary manufacturing data that may be needed to complete the repairs are proprietary and controlled by Wartsila Defense Inc. Wartsila is the only known source that possesses the required capabilities, drawings, specifications, engineering control procedures and proprietary methods to ensure the latest design configuration, manufacturing and quality control required to maintain and support the Type FSE seal arrangement.

A DESCRIPTION OF EFFORTS MADE TO ENSURE THAT QUOTATIONS OR OFFERS ARE SOLICITED FROM AS MANY

POTENTIAL SOURCES AS PRACTICABLE (INCLUDE YOUR MARKET RESEARCH EFFORTS HERE).

In an effort to promote full and open competition and solicit as many potential vendors as possible, a sources sought notice should have been posted on 10/1/22 on https://SAM.gov Contractor Opportunities Website. Interested vendors were invited to submit information discussing their capabilities within the posting end date.

REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE WHICH CAN PROVIDE THE SUPPLIES OR SERVICES.

The Statement Of Work doesn’t require that a Certified tech rep is used however, the requirements within the statement of work may require the Contractor to provide specific Wartsila marine technical services to meet the following requirement:

Provide manufacturer's proprietary information, software, and tools pertinent to the equipment/system. Assist with proper repair methods, and ensure compliance with manufacturer's procedures and standards during disassembly, inspection, repair, modification, calibration, and reassembly of the equipment/system.

EXPLAIN WHY AN ADEQUATE PURCHASE DESCRIPTION OR OTHER INFORMATION SUITABLE TO SOLICIT BY FULL

AND OPEN COMPETITION HAS NOT BEEN DEVELOPED OR ARE NOT AVAILABLE.

The informational data required to complete the repairs is the sole property of Wartsila Defense Inc. The Statement of work requires that the Prime contractor makes the repairs using proprietary data supplied by the manufacturer. Wartsila Defense Inc has control over their proprietary data, drawings, etc.

PROVIDE A STATEMENT OF ACTIONS, IF ANY, THE GOVERNMENT MAY TAKE TO REMOVE OR OVERCOME ANY

BARRIERS TO COMPETITION BEFORE FUTURE ACQUISITIONS ARE REQUIRED.

The only other option would be for government to completely eliminate the Tech Rep requirement and accept the risk of allowing general laborers to work on the equipment without technical guidance or oversight.

SIGNATURE AND TITLE OF CUSTOMER

Robert E. Ozment, ENG2

CODE

IBCTPL-

APM1

TELEPHONE

NUMBER

(757)628-4609

DATE

10/7/2022

August 2020

SIGNATURE OF CONTRACTING OFFICER

CODE TELEPHONE

NUMBER

DATE