Justification Part Limited Source - POSTING.pdf

Limited Source Justification

MEMORANDUM TO THE FILE

Subj: LIMITED SOURCE JUSTIFICATION, IN ACCORDANCE WITH (IAW) FAR

SUBSECTION 8.405-6, LIMITING SOURCES

I. BACKGROUND:

1. FAR Subsection 8.405-6(a), states for purchases in excess of the micro-purchase limit and not exceeding the simplified acquisition threshold, an ordering activity must justify its action when restricting consideration, as otherwise required under AR Subsections 8.405-1, 8.4-5-2 or 8.405-.

2. IAW FAR Subsection 8.405-6(a), this memorandum explains the absence of consideration of all otherwise eligible FSS holders for this acquisition, as only one source will be solicited for this requirement and requirement is not expected to exceed the simplified acquisition threshold.

II. DESCRIPTION OF ITEM OR SERVICE:

The BCNR requires the ability to scan multiple microfiche simultaneously in an expeditious manner to meet strategic mission objectives codified within 10 U.S. Code§ 1552 - Correction of military records: claims incident thereto and 10 U.S. Code§ 1557 - Timeliness standards for disposition of applications before Corrections Boards.

In order to provide high level throughput, the nextScan Flexcan 600 scanner 3-1060-230, auto-loader module 3-1060-320 and 8TB RSD Tower 3.4060-030.

III. THE DETERMINATION FOR USE OF OTHER THAN FULL AND OPEN

COMPETITION IS BASED ON THE FOLLOWING (select all that apply):

A. ___ AN URGENT AND COMPELLING NEED EXISTS, AND FOLLOWING

THE PROCEDURES WOULD RESULT IN UNACCEPTABLE DELAYS;

The supplies or services are of such unusual and compelling urgency that the Government would be seriously injured unless the agency is permitted to limit the number of sources from which it solicits bids or proposals. Urgent requirements are supplies or services that will result in a work stoppage, or are mission critical and the routine processing time would result in injury to the Government. The determination that the procurement for the above item/service is an urgent and compelling requirement is based on the following:

1. Timeline from date on which the requirement was first identified to present:

2. Required delivery date/period of performance:

3. Explanation of why delivery/commencement of services by the date mentioned above is required:

4. Explain why a limited competition cannot be done.

B. _X__ ONLY ONE SOURCE IS CAPABLE OF PROVIDING THE SUPPLIES

OR SERVICES REQUIRED AT THE LEVEL OF QUALITY REQUIRED

BECAUSE THE SUPPLIES ORSERVICES ARE UNIQUE OR HGHLY

SPECIALIZED.

1. ___ BRAND NAME. The source has established proprietary rights, limited rights in data, patent rights, copyrights or secret processes in the item or service required.

NMS Imaging, Nextscan and their product (The Flexscan 600) provides not only the specific hardware needs to meet the requirements of the board, but the training and infrastructure support that NMS Imaging provides for the core software of the Flex scan 600 is integral in meeting the BCNR staff needs to ensure mission accomplishment. NMS Imaging provides premier scanning equipment that fully meets the needs of the BCNR

2. ____OTHER.

C. ___ IN THE INTEREST OF ECONOMY AND EFFICIENCY, THE NEW

WORK IS A LOGICAL FOLLOW-ON TO AN ORIGINAL FEDERAL SUPPLY

SCHEDULE HOLDER AND ORIGINAL ORDER ALLOWED FOR

CONSIERATION OF AT LEAST THREE SCHEDULE HOLDERS.

IV. MISSION IMPACT.

The existing microfiche readers while suitable, operate manually and only one microfiche at a time can be processed, which greatly reducing the efficiency required to meet mission demands. Additionally, the COVID19 global pandemic has brought to light two compelling mission critical shortfalls with existing technology on hand. The first is the need for teleworking by BCNR staff which necessitates the need for a higher level of throughput than the manual microfiche readers can provide to the entirety of the BCNR Staff. The second is the lag in the receipt of Official Military Personnel Files and Military Medical Service records from the National Personnel Records Center (NPRC). Throughout the pandemic, NPRC operated in a degraded state and since progressively reopening their capacity to provide all of the service departments with the required service records has been degraded, as NPRC begins to increase capacity the BCNR must avoid further exacerbating the backlog of cases requiring the scanning of microfiche to meet mission requirements.

V. CERTIFICATIONS:

A. Technical / Requirements Certification: I certify that the facts and representation under my cognizance which are included in this justification are complete and accurate to the best of my knowledge and belief.

B. Contracting Officer Certification: I certify that this justification is accurate and complete to the best of my knowledge and belief.

Signature Name (Printed) / Phone # Date