Justification Memo 5TN0301_Redacted.pdf
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- Solicitation number
- 5TN0301
About this file
This is a Memo to File documenting the justification for a lease extension without competition under the Simplified Lease Acquisition Threshold (SLAT). Lease number LTN02764 expired on October 31, 2025, and the government requires a 3-month extension. The estimated net annual rent is within SLAT limits, allowing the extension to proceed without full and open competition under GSAR 570.405.
The contracting officer selected the mission-based rationale as the primary justification, citing unexpected government delays outside its control in acquiring replacement space. The agency occupying the leased space requires this unique location to satisfy its mission and cannot be satisfied through alternative locations. The extension is necessary to protect the government's occupancy rights and avoid the costs associated with holdover tenancies and relocation expenses, which the government cannot reasonably recover through competitive bidding for a separate short-term lease. The document was prepared by Chynita Richards and approved by Thomas Nisivaco.
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Text version
Memo to File
Project Number: 5TN0301
Documentation to Explain the Absence of Competition – Lease Extension Within SLAT
Lease number LTN02764 occupied by located at expired on October 31, 2025. It has been determined that the government requires an extension for 3 months as noted in the Acquisition Plan located in the lease file.
The estimated net annual rent of this action is , which is within the Simplified Lease Acquisition Threshold (SLAT).
The decision to pursue a lease extension is supported by GSAR 570.405.
The agency occupying the leased space is scheduled to move into other Federally controlled space, but encounters unexpected delays in preparing the new space for occupancy
The government encounters unexpected delays outside of its control in acquiring replacement space
The government is consolidating various agencies and the contracting officer needs to extend the terms of some leases to establish a common expiration date
The agency occupying the space has encountered delays in planning for a potential relocation to other federally controlled space due to documented organizational, financial, or other uncertainties
This extension for a lease below the simplified lease acquisition threshold is necessary as:
Cost based rationale
Lease extensions represent short-term contracting actions which are necessary to protect the occupancy rights of the government when the government cannot vacate the premises by the expiration of the existing contract term.
Extensions avoid the costs associated with holdover tenancies. Additionally, the government cannot reasonably expect to recover the costs associated with relocation of the tenant agency through full and open competition of a separate short-term lease to cover the term of this extension.
Mission based rationale
The agency’s mission for this location requires a unique location and cannot be satisfied through any alternative locations. The agency’s mission and justification for a unique location is summarized below:
The government has encountered unexpected delays outside of its control in acquiring replacement space that is
Prepared By:
Chynita Richards Date
Approved:
Thomas Nisivaco Date
File details come from the government source that posted it. Updated .