Justification for US Embassy Dakar_Chancery high voltage supply and power switch maintenance service_.docx

JUSTIFICATION AND APPROVAL (J&A) FOR OTHER THAN FULL AND OPEN COMPETITION

1. Identification of the agency and the contracting activity, and specific identification of the document as a “Sole Source Justification Under Simplified Procedures for Certain Commercial Items (Federal Acquisition Regulation (FAR) 13.5)

The US Embassy Dakar proposes to award a contract on the basis of other than full and open competition to Societe Nationale d’electricite du Senegal - SENELEC – to provide maintenance service to the Embassy Chancery High Voltage Supply and Power Switch Gear system under simplified procedures for certain commercial items included in FAR 13.5.

Value estimated at $194,606.52

2. Nature and/or description of the action being approved.

Award of a firm-fixed price contract for one year period and four (04) one-year options to be exercised at the USG’s discretion. This action is to provide annual preventive maintenance service to the Embassy Chancery High Voltage Supply and Power Switch Gear system.

3. A description of the supplies or services required to meet the agency’s needs.

The services will consist of a semi-annual and annual maintenance of a high voltage power switch, the continuous testing / repair of the system supplying the U.S. Embassy substation.

4. An identification of the statutory authority permitting other than full and open competition.

Citation: 41 U.S.C.253(c)(1) - Federal Acquisition Regulation (FAR) Subpart 6.302-1 entitled, “Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements.”

5. A demonstration that the proposed contractor’s unique qualifications or the nature of the acquisition requires use of the authority cited.

The proposed contractor SENELEC is the only known source and the sole power company in Senegal.

6. A description of efforts made to ensure that offers are solicited from as many potential sources as is practicable. The description should include whether a Beta.sam.gov notice was or will be publicized, as required by FAR 5.2, and if not, which exception under FAR 5.202 applies (e.g., blanket waiver provided in DOSAR 605.202-70).

This J&A and notice of intent to sole source will be made available at the Government Point of Entry and any bids, proposals or quotations or capability statements received as a result will be considered in accordance with FAR 5.102 (a) (1).

7. A determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

Price reasonableness determination will be done based on market search and prices historically paid for similar services. Prior to the award, a final quote will be requested from the vendor and be reviewed for price reasonableness.

8. A description of the market survey conducted and the results or a statement of the reasons a market survey was not conducted.

As cited in section 4, this procurement will only be solicited to the sole main power company in Senegal.

9. Any other facts supporting the use of other than full and open competition.

None.

10. A listing of sources, if any that expressed, in writing, an interest in the acquisition.

None.

11. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for the supplies or services required.

There is only one responsible source which has the monopoly to conduct, execute this type of services. Should the current market situation changes, this requirement will be competed.

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