Justification for Single Source Awards.pdf

VHAPM Part 813.106 Page 1 of 2 Original Date: 08/30/17 Revision 02 Eff Date: 03/31/2020

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1

Acquisition Plan Action ID: 36C242-22-AP-1992

1. Contracting Activity: Department of Veterans Affairs, VISN 02, New York Harbor Healthcare System

Manhattan campus , Engineering Service, Transaction number 630-22-3-6080-0165

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

The Medical Center requires the chill water coils in five air handlers be replaced. In addition, a cooling tower fan motor be replaced. These replacements will provide for full capacity cooling of the Medical Center. The cooling coils provide for air conditioning in areas critical to patient care. The total cost of these activities is estimated at $246,135.00.

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

An emergency contract is requested to provide for replacement of essential cooling coils for air conditioning in mission critical areas of the Medical Center, such as Sterile Processing Services, Pharmacy, Morgue, and inpatient areas. The failed coils were identified during cooling system startup. Sizing of coils was performed, and the failed component was accessed for inspection to determine if in situ repairs could be performed.

The work requires specialty skills to properly replace the chill water coils in five air handlers and the cooling tower fan motor, in-house resources are not capable of independently completing this work.

The fan motor is essential to Chiller Plant operation and is necessary for the full capacity performance needed to cool the Medical Center throughout the warmer summer months.

RJY Group, LLC has personnel that can perform the installation in a timely manner.

With warm, humid weather approaching RJY Group, LLC is immediately available and capable of performing the work needed in a timely manner. Any delays will jeopardize patient care.

4. Description of market research conducted and results or statement why it was not conducted:

Due to the urgency of this procurement a Limited market research was conducted. Market research was conducted by phone communication and internet searches on providers who can provide the service as soon as possible.

A search on the U.S. Department of Veteran Affairs (VetBiz) website utilizing NAICS 238220 showed 1021 matches, to narrow down, the CO searched using NAICS 238220 and the key word (cooling coils) showed 44. May 6, 2022, the source sought email was issued to all SDVOSB and VOSB the notice received , the notice received one response stated, “ We are not licensed to do this work in NY” and another “Unfortunately, we cannot respond at this time”.

A search was completed on the Small Business Administration (Dynamic Small Business) website using NAICS 238220 showed 11,908 matching profiles. to narrow down the search the CO searched NAICS 238220 and the key word (cooling coils) showed 3 matching profiles. May 6, 2022, the source sought email was issued to all 3 small business, the notice received one response zero responses.

https://www.acquisition.gov/?q=/browse/far/13

VHAPM Part 813.106 Page 2 of 2 Original Date: 08/30/17 Revision 02 Eff Date: 03/31/2020

5. Contracting Officer's Certification:

May 9, 2022 Name: Safa Shleiwet Date Title: Contracting Officer