Justification for Other Than Full _ Open Competition.pdf

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DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C248-22-AP-2868

1. Contracting Activity: Department of Veterans Affairs (VA), Network Contracting Office 8

(NCO 8), Orlando – Services Team, 13800 Veterans Way, Lakemont Building, Orlando, Florida 32827-7403 is processing Purchase Request (PR) #: 675-22-4-5407-0089 submitted by the VA Police department at the Orlando Veterans Affairs Medical Center (VAMC) at Lake Nona.

2. Brief Description of Services required and the intended use and estimated amount: The Orlando VAMC at Lake Nona has a bona fide need for a short-term, 3-month contract providing network communication and support services of Land Mobile Radio (LMR) system used by the VA police.

Motorola Solution Inc (Motorola) will operate, maintain, and refresh network infrastructure components to keep the system enhanced with the latest releases and features. In addition to the network infrastructure, Motorola will provide configuration support, end-to-end software maintenance, software upgrades, network security protection, repair with advance replacement for all network equipment & data transportation links between the radio frequency (RF) and hosted network core.

Configuration support is required to provide assurance the hosted network is operating at optimum efficiency using hardware and software tools and advanced algorithms to monitor network performance and stability in real time.

Software maintenance support is required to provide the VA with minor and major software upgrades to core network system. Minor software upgrades, known as patch releases, may include commercial Operating Software (OS) and application software patches and service pack updates.

Network security support is required to update the antivirus security files and maintain the integrity of network components. This service ensures antivirus definitions for both Microsoft and UNIX platforms, operating system software patches, and Motorola provided Intrusion Detection System (IDS) signature files are compatible and will not interfere with core network functionality.

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Infrastructure repair service is required to repair all equipment manufactured by Motorola, as well as equipment from third party infrastructure vendors. This service will supplement the VA stock of spares from a centralized inventory of critical equipment. In advance of the repair of a malfunctioning unit, a replacement unit is provided to the VA within 24 hours to ensure that a spare unit is available. Upon receipt of the malfunctioning unit, the contractor makes the necessary repairs and testing prior to adding the refurbished unit to the centralized inventory for reissue.

Figure 1 below represents the anticipated contract line item, description, and pricing.

Item Description Qty U/I Unit Price Total Price

3-months of Manage Network Services – Orlando

3 MO

Figure 1

The estimated aggregate value of this action is The period of performance for this action is July 1, 2022 through September 30, 2022.

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used: Motorola Solutions, Inc. is the sole provider of hardware and software capable of hosting a communication network infrastructure which interfaces with Motorola brand RF radios and components use by the VA police. In addition, Motorola has the technical expertise, trained personnel, established business & service processes in place to fulfill this requirement.

4. Description of market research conducted and results or statement why it was not conducted: Motorola has been the sole provider of ‘secure’ network communication and support services for the Orlando VAMC at Lake Nona. A search on Federal Procurement Data System (FPDS-NG) identified four VA contracts awarded to Motorola from 2012 to the present servicing the needs of the Orlando VAMC at Lake Nona. Additionally, Motorola confirms subcontracting with small businesses (to include SDVOSBs & VOSBs) for projects related to system design and installation services; however, Motorola is the sole provider of support services and host of the managed network that provides radio communications for police radios.

A search of the Office of Small & Disadvantaged Business Utilization (OSDBU), Vendor Information Pages (VIP) website using North American Industry Classification System (NAICS): 515111 Radio Networks and keyword ‘Motorola’ identified (1) SDVOSBs. Hicaps, Inc of Greensboro, NC provides construction management, telecommunications planning, design, implementation of digital & radio systems. Further market research confirms Hicaps, Inc does not offer a hosted communication network or support services for RF radios.

A search of Ability One’s website confirmed this requirement is not available on Ability One’s procurement list nor is this requirement available through Federal Prison Industries (FPI).

A search of the Program Executive Office (POE), National Strategic Source Listing site did not identify any National Contracts (NC), Blanket Purchase Agreements (BPA), or Basic Ordering Agreements (BOA) that provide an annual service plan or support of the Astro 25 – Managed Zone Core system for Veterans Health Administration (VHA) facilities.

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A search of GSA’s e-library website using keyword ‘Motorola’ shows Motorola, Inc. as a manufacturer of various products found in Schedule(s): 58I, 67, 70, 75, and 84. However, services for managed network for radio communications (this requirement) are not available through an established Federal Supply Schedule (FSS) at this time.

A search of the Small Business Administration (SBA) Dynamic Small Business Search (DSBS) website using NAICS 515111 and keywork ‘Motorola’ identified 13 possible small businesses. Further review shows these firms offer equipment sales, consulting & design services, installation of radio system. None of these firms provide (host) a secure radio communication network. The search identified 0 small businesses.

5. Contracting Officer's Certification: This purchase is approved in accordance with

FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Kurt Kramer Contracting Officer, NCO 8