Justification for Other Than Full and Open Competition_Redacted.pdf

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

Revised 2/26/2019 1

Identification Number (purchase request/solicitation number): D-19-OA-0044

1. Identification of the agency and contracting activity.

A. Agency: Drug Enforcement Administration (DEA)

B. Contracting activity: Office of Acquisition and Relocation Management (FA)

C. Requiring activity: Aviation Division (SG)

2. Nature and/or description of the action being approved. (e.g., new contract award or modification expanding the scope of an existing contract)

This Justification for Other than Full and Open Competition is to approve the modification of an existing contract to add additional special mission equipment on SG aircraft. The existing contract is for the installation and integration of airborne imaging systems on SG aircraft.

3. A description of the supplies or services required to meet the agency’s needs, including the estimated value.

(inclusive of all options)

The U.S. Department of Justice, Drug Enforcement Administration has a requirement to modify an existing contract to add additional special mission equipment on SG aircraft. The existing contract is for the installation and integration of airborne imaging systems which include; EO/IR sensor system, mapping system, digital video recorder, video monitors, operator console and video integration hardware. The modification for the additional special mission equipment in the form of individual CLINs include:

1. The Installation of a Soloy Observation Window in Cessna 206 aircraft.

2. The Installation of a Soloy Observation Seat in Cessna 206 aircraft.

3. The Installation of a Soloy Headliner and Restraints in Cessna 206 aircraft.

4. The Installation of a SkyNode S-100 SAT-COM Tracking System in Cessna 206 aircraft.

5. The Installation of a Technisonic TDFM-9100 Multiband Radio in Cessna 206 aircraft.

6. The Installation of a Technisonic RC-9000 Remote Control in Cessna 206 aircraft.

7. The Installation of a Garmin GMA-350 Audio Panel in Cessna 206 aircraft.

8. The Installation of a Provisions for two each Motorola APX-7000 Handheld Radios in Cessna 206 aircraft.

9. The Installation of a Three each CI295-300 Tri-Band Antennas on Cessna 206 aircraft.

10. The Installation of a Two each True Blue USB Charging Ports in Cessna 206 aircraft.

11. The Installation of a Garmin Transponder A/C Lock Enablement in Cessna 206 aircraft.

12. The Installation of a Technisonic TDFM-9100 Multiband Radio in Bell 407 Helicopter.

13. The Installation of a Technisonic RC-9000 Remote Control in Bell 407 Helicopter.

14. The Installation of a Provisions for Two each Motorola APX-7000 Handheld Radios in Bell 407

Helicopter.

15. The Installation of a Three each CI295-300 Tri-Band Antennas on Bell 407 Helicopter.

16. The Installation of a two each True Blue USB Charging Ports in Bell 407 Helicopter.

17. The Installation of a Garmin Transponder A/C Lock Enablement in Bell 407 Helicopter.

Period of performance or Total estimated value: final delivery date: 12/16/2023

4. An identification of the statutory authority permitting other than full and open competition.

Revised 2/26/2019 2

Check the appropriate box. Only one box may be checked.

41 U.S.C. 3304(a)(1) and FAR 6.302-1 “Only one responsible source and no other supplies or services will satisfy agency requirements”

41 U.S.C. 3304(a)(2) and FAR 6.302-2

“Unusual and compelling urgency”

41 U.S.C. 3304(a)(3) and FAR 6.302-3 “Industrial mobilization; engineering, developmental, or research capability; or expert services”

41 U.S.C. 3304(a)(4) and FAR 6.302-4

“International agreement”

41 U.S.C. 3304(a)(5) and FAR 6.302-5 “Authorized or required by statute”

41 U.S.C. 3304(a)(6) and FAR 6.302-6

“National security”

41 U.S.C. 3304(a)(7) and FAR 6.302-7 “Public interest”

5. A demonstration that the proposed contractor’s unique qualifications or the nature of the acquisition requires use of the authority cited.

The existing contractor, Southeast Aerospace, Inc. (SEA) is currently installing airborne imaging systems on SG aircraft. To date, SEA has installed ten airborne imaging systems on SG aircraft and are scheduled to install 13 additional systems this year and with plans to install additional systems next year. SEA is the only responsible source that can provide a single source of supply to provide the necessary equipment during the short period of time that all aircraft are within the maintenance facility. Use of multiple sources will cause excessive aircraft downtime at increased costs to the government that are not anricipated to be recovered as a result of increasing competition.

6. A description of efforts made to ensure that offers are solicited from as many potential sources as is practicable, including whether a notice was or will be publicized as required by Subpart 5.2 and, if not, which exception under 5.202 applies.

As this is a modification request to an existing contract, no effort will be made to solicit any potential sources.

A notice of intent to sole source will be posted.

7. A determination by the contracting officer that the anticipated cost to the Government will be fair and reasonable.

A determination has been made that the proposed cost is fair and reasonable. Market research has been conducted to compare the anticipated cost with current market prices, as well as costs that have been paid by previous contracts for special mission equipment.

8. A description of the market research conducted (see Part 10) and the results or a statement of the reason market research was not conducted.

http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section3304&num=0&edition=prelim https://www.acquisition.gov/content/part-6-competition-requirements#i1119466 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section3304&num=0&edition=prelim https://www.acquisition.gov/content/part-6-competition-requirements#i1119539 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section3304&num=0&edition=prelim https://www.acquisition.gov/content/part-6-competition-requirements#i1119572 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section3304&num=0&edition=prelim https://www.acquisition.gov/content/part-6-competition-requirements#id1617MD00MK4 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section3304&num=0&edition=prelim https://www.acquisition.gov/content/part-6-competition-requirements#i6_302-5 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section3304&num=0&edition=prelim https://www.acquisition.gov/content/part-6-competition-requirements#id1617MD00MSs http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section3304&num=0&edition=prelim https://www.acquisition.gov/content/part-6-competition-requirements#i1119714 https://www.acquisition.gov/content/part-5-publicizing-contract-actions#i1120661 https://www.acquisition.gov/content/part-5-publicizing-contract-actions#i1120688 https://www.acquisition.gov/content/part-10-market-research

Revised 2/26/2019 3

For the past several years, SG personnel have conducted on going market research to find sources that provide the necessary services to modify SG aircraft for the mission it is intended, that is to provide air support for investigative personnel. This market research consists of talking to aviation industry representatives, attending aviation industry trade shows such as the Airborne Public Safety Association, the National Business Aircraft Association and costs that have been paid by previous contracts for special mission equipment.

9. Any other facts supporting the use of other than full and open competition, such as:

i. Explanation of why technical data packages, specifications, engineering descriptions, statements of work, or purchase descriptions suitable for full and open competition have not been developed or are not available.

A Statement of Objectives have been developed with detailed specifications and performance requirements.

ii. When 41 U.S.C. 3304(a)(1) is cited for follow-on acquisitions as described in 6.302-1(a)(2)(ii), an estimate of the cost to the Government that would be duplicated and how the estimate was derived.

N/A

iii. When 6.302-2 is cited, data, estimated cost, or other rationale as to the extent and nature of the harm to the Government.

If this sole source contract modification is not approved for this requirement, then SG will be required to utilize multiple sources to supply the necessary equipment to perform its primary mission. This will cause excessive aircraft downtime at increased costs to the government.

10. A listing of the sources, if any, that expressed, in writing, an interest in the acquisition.

Southeast Aerospace, Inc.

11. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for the supplies or services required.

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As this is a sole source modification request to an existing contract, a Justification for Other than Full and Open Competition is provided in the above narrative.

CERTIFICATIONS

“I hereby certify that the description of the requirement meets the Government’s minimum needs and that the technical data and supporting information, which form the basis for this Justification for Other than Full and Open Competition, are accurate and complete to the best of my knowledge and belief".”

Requesting Office Technical Point of Contact ____________________________________ Date _______________ Signature & Title https://www.acquisition.gov/content/part-6-competition-requirements#i1119466 https://www.acquisition.gov/content/part-6-competition-requirements#i1119539