Justification for Other than Full and Open Competition - (Garmin Radars) REDACTED.pdf

REDACTED

Justification for Other than Full and Open Competition – FAR Part 13 Acquisitions under the SAT

BIC-22-006

V 1.3 (28 June 2018)

MEMORANDUM TO THE FILE

Subj: JUSTIFICATION FOR USE OF OTHER THAN FULL AND OPEN

COMPETITION FOR A FAR PART 13 ACQUISITION UNDER THE SIMPLIFIED

ACQUISITION THRESHOLD

I. BACKGROUND:

1. FAR 13.106-1(b)(1)(i) states for purchases not exceeding the simplified acquisition threshold, Contracting Officers may solicit from one source if the Contracting Officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name or industrial mobilization).

2. As required by FAR 13.106-3(b)(3)(i), this memorandum explains the absence of competition for this acquisition, as only one source will be solicited for this requirement (or for a portion of the requirement) and the requirement (or portion of the requirement to be sole-sourced) is not expected to exceed the simplified acquisition threshold.

II. DESCRIPTION OF ITEM OR SERVICE:

The Marine Corps Support Facility Blount Island (MCSF-BI) Police Department has a requirement for two Garmin Radar Units to replace existing outdated radar units that have reached end of life. The radar units will be installed in the security boats used to patrol the surrounding waterways of MCSF-BI.

III. THE DETERMINATION FOR USE OF OTHER THAN FULL AND OPEN

COMPETITION IS BASED ON THE FOLLOWING (select all that apply):

A. ___ ONLY ONE RESPONSIBLE SOURCE (select all that apply):

1. ___ RESTRICTIVE RIGHTS. The source has established proprietary rights, limited rights in data, patent rights, copyrights or secret processes in the item or service required.

2. ___ EXCLUSIVE LICENSING AGREEMENTS. The item or service is only available from the Original Equipment Manufacturer (OEM), or there is only one authorized distributor or technical representative for the OEM.

3. ___ OTHER REASONS

B. _X__ BRAND NAME

The installation currently owns and operates two security boats that are outfitted with Furuno radar units that outdated and without the required navigational chip which renders the radar units inoperable.

The Police Department request is for the acquisition of two Garmin radar units to be installed in our 25’ Safe boats for inland operations on the St. Johns River. The

Police Department currently have outdated Furuno radar units “without navigational chip” which renders the unit useless. COLREGS Rule 7b “ proper use shall be made of radar equipment if fitted and operational, including long-range scanning to obtain early warning of risk of collision and radar plotting or equivalent systematic observation of detected objects”. Garmin specific units are compatible with current electronics and camera equipment for installation. Radar units aid with safety and awareness in the maritime environment. Water depth, navigational routes and general awareness in our area of operation. Without knowing the area outside of our security zone we are at risk for running the boat aground and collisions with other vessels. This early warning for depth and boat traffic detection in the St. Johns River will assist the police department

Coxswain’s particularly at night time when visibility is an issue. This Garmin unit will enable the Police Department to effectively patrol the security zone with risk mitigated through the use of this radar unit. The purchase of a different brand of radars may jeopardize the interoperability of equipment and parts currently installed on the boats and ultimately result in possible safety issues.

C. ___URGENT AND COMPELLING. The supplies or services are of such unusual and compelling urgency that the Government would be seriously injured unless the agency is permitted to limit the number of sources from which it solicits bids or proposals. Urgent requirements are supplies or services that will result in a work stoppage, or are mission critical and the routine processing time would result in injury to the Government. The determination that the procurement for the above item/service is an urgent and compelling requirement is based on the following:

1. Date on which the requirement was first identified:

2. Required delivery date/period of performance:

3. Explanation of why delivery/commencement of services by the date mentioned above is required:

V. CERTIFICATIONS:

A. Technical / Requirements Certification: I certify that the facts and representation under my cognizance which are included in this justification are complete and accurate to the best of my knowledge and belief.

____________________ Joseph Maxfield (904) 696-3821

Signature Name (Printed) / Phone # Date

B. Contracting Officer Certification: I certify that this justification is accurate and complete to the best of my knowledge and belief.

____________________ M.S. Anderson (904) 696-5170

Signature Name (Printed) / Phone # Date