Justification for Other than Full and Open Competition - FAR Part 13_Informatica_17Jul23_signed 24Aug23.pdf

Justification for Other than Full and Open Competition – FAR Part 13 Acquisitions under the SAT

MEMORANDUM TO THE FILE

Subj: JUSTIFICATION FOR USE OF OTHER THAN FULL AND OPEN

COMPETITION FOR A FAR PART 13 ACQUISITION UNDER THE

SIMPLIFIED ACQUISITION THRESHOLD

I. BACKGROUND:

1. FAR Subsection 13.106-1(b)(1)(i) states for purchases not exceeding the simplified acquisition threshold, Contracting Officers may solicit from one source if the Contracting Officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name or industrial mobilization).

2. As required by FAR Subsection 13.106-3(b)(i), this memorandum explains the absence of competition for this acquisition, as only one source will be solicited for this requirement (or for a portion of the requirement) and the requirement (or portion of the requirement to be sole-sourced) is not expected to exceed the simplified acquisition threshold.

II. DESCRIPTION OF ITEM OR SERVICE:

The action being approved is an exception to fair opportunity for the solicitation of a Brand Name specific requirement for Informatica ETL software renewal; P/N 0000007812-0057, P/N 000007840-0057, and P/N 0000007942-0057.

III. THE DETERMINATION FOR USE OF OTHER THAN FULL AND OPEN

COMPETITION IS BASED ON THE FOLLOWING (select all that apply):

A. ___ ONLY ONE RESPONSIBLE SOURCE (select all that apply):

1. ___ RESTRICTIVE RIGHTS. The source has established proprietary rights, limited rights in data, patent rights, copyrights or secret processes in the item or service required.

2. ___ EXCLUSIVE LICENSING AGREEMENTS. The item or service is only available from the Original Equipment Manufacturer (OEM), or there is only one authorized distributor or technical representative for the OEM.

3. ____ OTHER.

B. __X_ BRAND NAME

1. Item required must be a brand name, product, or feature of a product, particular to one manufacturer. The source has established proprietary rights, limited rights in data, patent rights, copyrights or secret processes in the item or service required.

MAHRS utilizes the Informatica/ETL software on a daily basis for the mission critical execution of authorized and secure interfaces between MAHRS’ Department of Navy Civilian Authoritative Data Source (DONCADS) system, DoD’s Defense Civilian Personnel Database System (DCPDS), and approved DON Enterprise systems (such as Navy ERP, TWMS, TFFMS, etc.) The software is not available via ESI, so MAHRS has historically used Informatica’ s authorized vendor – DLT Solutions LLC – via GSA contract #GS-35F-267DA to acquire this software via the most cost effective method. The justification for limiting sources for this requirement is that the software is peculiar to one manufacturer.

C. ___URGENT AND COMPELLING. The supplies or services are of such unusual and compelling urgency that the Government would be seriously injured unless the agency is permitted to limit the number of sources from which it solicits bids or proposals. Urgent requirements are supplies or services that will result in a work stoppage, or are mission critical and the routine processing time would result in injury to the Government. The determination that the procurement for the above item/service is an urgent and compelling requirement is based on the following:

1. Timeline from date on which the requirement was first identified to present:

2. Required delivery date/period of performance:

3. Explanation of why delivery/commencement of services by the date mentioned above is required:

4. Explain why a limited competition cannot be done.

IV. MISSION IMPACT.

In support of DON missions and compliance to Congressional, DoD, or DON civilian data and reporting and interface requests, MAHRS’ HRLink/DONCADS portal and data warehouse provides authorized DON personnel access to authorized on-line reports and approved DON systems with civilian data extracts utilizing Informatica’ s Extraction, Transformation, and Loading (ETL) software. This capability is needed to sustain and operate DON’s enterprise civilian authoritative data source and portal within the Human Resources Civilian Portfolio (HRCP) system, and also provides the DON with the ability to respond and comply with civilian, congressional, DOD, DON, and other data calls, and is also the data source for DOD, OPM, and DON interfaces for authorized system. This procurement will ensure MAHRS is able to receive technical support (on-line or phone), maintenance, upgrades, and/or patches of Informatica ETL licenses and software throughout the year, 29 Sep 2023 through 28 Sep 2024, including information assurance patches and/or upgrades to ensure compliance with DONCIO and NETWARCOM cybersecurity mandates. If not funded, interfaces between these mission critical

DOD and DON systems would be terminated and daily operations would be severely degraded DON-wide – at the DON, USMC, and command levels.

V. CERTIFICATIONS:

A. Technical / Requirements Certification: I certify that the facts and representation under my cognizance which are included in this justification are complete and accurate to the best of my knowledge and belief.

Signature Name (Printed) / Phone # Date

B. Contracting Officer Certification: I certify that this justification is accurate and complete to the best of my knowledge and belief.

Signature Name (Printed) / Phone # Date