Justification for Other than Full and Open Competition FAR Part 13 Acquisitions under the SAT (V1.3 6-28-2018) BIC-20-0013 REDACTED.pdf

Justification for Other than Full and Open Competition – FAR Part 13 Acquisitions under the SAT

V 1.3 (28 June 2018)

REDACTED

BIC-20-0013

MEMORANDUM TO THE FILE

Subj: JUSTIFICATION FOR USE OF OTHER THAN FULL AND OPEN

COMPETITION FOR A FAR PART 13 ACQUISITION UNDER THE SIMPLIFIED

ACQUISITION THRESHOLD

I. BACKGROUND:

1. FAR 13.106-1(b)(1)(i) states for purchases not exceeding the simplified acquisition threshold, Contracting Officers may solicit from one source if the Contracting Officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name or industrial mobilization).

2. As required by FAR 13.106-3(b)(3)(i), this memorandum explains the absence of competition for this acquisition, as only one source will be solicited for this requirement (or for a portion of the requirement) and the requirement (or portion of the requirement to be sole-sourced) is not expected to exceed the simplified acquisition threshold.

II. DESCRIPTION OF ITEM OR SERVICE:

The requirement is for shop towel rental and laundering services. Shop towels are used for oils, greases, lubricants, fluids and solvents. The required source is Unifirst

Corporation.

Period of Performance Dates: 1 September 2020 – 28 Febraury 2021

Estimated Cost: $37,000

III. THE DETERMINATION FOR USE OF OTHER THAN FULL AND OPEN

COMPETITION IS BASED ON THE FOLLOWING (select all that apply):

A. X ONLY ONE RESPONSIBLE SOURCE (select all that apply):

1. ___ RESTRICTIVE RIGHTS. The source has established proprietary rights, limited rights in data, patent rights, copyrights or secret processes in the item or service required.

2. ___ EXCLUSIVE LICENSING AGREEMENTS. The item or service is only available from the Original Equipment Manufacturer (OEM), or there is only one authorized distributor or technical representative for the OEM.

3. X OTHER REASONS.

The shop towel laundering service requirement was previously solicited as Full and Open Competition. Request for Quote (RFQ) M6700420Q1040 was issued on

19 August 2020 and closed 24 August 2020. The evaluation of responses revealed an extreme disconnect in the interpretation of the requirement. There was a significant difference between the Independent Government Estimate (IGE) and quotes received. As a result, the requirement will be re-evaluated by the

Government. To ensure continuity of services it is requested that Unifirst

Corporation continue to provide support to Blount Island Command for an additional six months as a follow-on to the current contract due to expire 31

August 2020. Within the six-month timeframe the Government will assess the current requirement, conduct further market research and explore the type of contract most appropriate

If the requirement is not solicited from Unifirst Corporation there will be a lapse in service. A lapse in service will result in lack of shop towel supply and resources to properly manage hazardous waste. To maintain compliance with standards set forth by the Environmental Protection Agency (EPA), it is imperative that an award is made to Unifirst Corporation.

B. ___ BRAND NAME

Item required must be a brand name, product, or feature of a product, particular to one manufacturer.

C. ___URGENT AND COMPELLING. The supplies or services are of such unusual and compelling urgency that the Government would be seriously injured unless the agency is permitted to limit the number of sources from which it solicits bids or proposals. Urgent requirements are supplies or services that will result in a work stoppage, or are mission critical and the routine processing time would result in injury to the Government. The determination that the procurement for the above item/service is an urgent and compelling requirement is based on the following:

1. Date on which the requirement was first identified:

2. Required delivery date/period of performance:

3. Explanation of why delivery/commencement of services by the date mentioned above is required:

V. CERTIFICATIONS:

A. Technical / Requirements Certification: I certify that the facts and representation under my cognizance which are included in this justification are complete and accurate to the best of my knowledge and belief.

Signed copy on file.

Signature Name (Printed) / Phone # Date

B. Contracting Officer Certification: I certify that this justification is accurate and complete to the best of my knowledge and belief.

Signed copy on file.

Signature Name (Printed) / Phone # Date