JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION.pdf

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION / SOLE SOURCE

DETERMINATION

Project Title: USGS Move and Storage of Equipment

Purchase Order / Award Number: 47PD5327P0001

Requisition / PR Number: EQPMBB-27-0013

RWA Number: 3858330

Estimated Total Contract Value: $39,545.00

1. Contracting Activity

U.S. General Services Administration (GSA) Public Buildings Service (PBS), Zone 5 Office of Acquisition Management, Acquisition Project Delivery Division Branch C 819 Taylor St., Fort Worth, TX 76102

2. Nature and Description of Action

This action is a sole-source procurement for a firm-fixed-price purchase order awarded to the facility Lessor, Junior College District of East Central Missouri (East Central College / ECC), to acquire moving, relocation, and on-site storage services for space occupied by the U.S. Geological Survey (USGS) at the Rolla Federal Building.

3. Description of Services

The scope of work requires furnishing all labor, supervision, materials, equipment, and storage containers necessary to disassemble, move, and store USGS furniture, IT equipment, map racks, and office materials on-site, and subsequently move them back upon completion of renovation.

• Location: Rolla Federal Building, 1400 Independence Rd., Rolla, MO 65401 (Building ID:

MO1591ZZ).

• Tenant Agency: U.S. Geological Survey (USGS).

• Work Areas: Room 820, IT Room 860, three IT offices, and the warehouse area.

• Service Breakdown:

• Moving Services: Disassembly and removal of pre-disassembled cubicles/furniture, disassembly of four 70' x 12' metal map racks, packaging, wall/floor protection, and relocation to storage containers (subcontracted via Eagan Office Interiors for $19,745.00).

• On-Site Storage Services: Delivery and placement of six 53-foot storage trailers for up to 8 months on-site at the Rolla Federal Center (subcontracted via Palmer Leasing for up to $19,800.00).

4. Proposed Contractor Information https://mail.google.com/mail/u/0/#all/1a145986fc166d75

• Vendor Name: Junior College District of East Central Missouri (East Central College)

• Address: 1964 Prairie Dell Rd, Union, MO 63084-4344

• Unique Entity Identifier (UEI): E298E1YAP3N3

• CAGE Code: 3D7J0

5. Statutory Authority

FAR 13.106-1(b)(1) — Soliciting from a single source for acquisitions not exceeding the simplified acquisition threshold (SAT), and FAR 6.302-1 / GSAM 506.302-1 — Only one responsible source and no other supplies or services will satisfy agency requirements.

6. Rationale and Justification for Sole Source Award

1. Expiration of Regional IDIQ/BPA Contract: The regional Blanket Purchase Agreement (BPA) for moving services in this area (Superior Moving Service, Inc., BPA EP-47PG0022A0001) expired when their underlying Federal Supply Schedule (FSS) contract lapsed and ordering authority ended, leaving no active regional moving IDIQ vehicle available for immediate task order issuance.

2. Imminent Construction Timeline: A major planned construction project for the USGS space at the Rolla Federal Building is scheduled to begin within two weeks. Failure to clear and vacate Rooms 820, 860, the IT offices, and the warehouse immediately would delay the general construction contractor, causing severe schedule disruption and potential government-caused delay damages.

3. Property Lessor Authority & Continuity: As the underlying Lease Holder for the facility, East Central College (ECC) possesses the administrative right and operational capability to manage facility access and contracting on-site. Allowing the Lessor to contract directly for moving and storage services and receive direct reimbursement via a GSA purchase order ensures seamless coordination, uninterrupted site access, and immediate execution prior to the construction start date.

7. Market Research & Price Reasonableness

Market research was conducted by evaluating local commercial quotes obtained through the Lessor from qualified vendors in the area:

• Eagan Office Interiors provided a quote of $19,745.00 for labor, equipment, travel, and map rack disassembly.

• Palmer Leasing provided a quote not to exceed $19,800.00 for trailer delivery, placement, and 8-month storage rental.

The combined total cost of $39,545.00 was evaluated against historical rates for similar commercial moving and storage operations in the former Region 6 and determined to be fair and reasonable.

8. Contracting Officer Certification https://mail.google.com/mail/u/0/#all/1a0f807ea432d7e5 https://mail.google.com/mail/u/0/#all/1a159f63219a95d6

In accordance with FAR guidelines, I hereby certify that this justification is accurate and complete to the best of my knowledge and belief, and that the order represents the best value to the Government.

Stephan J. Harris Contracting Officer U.S. General Services Administration, Public Buildings Service Date: October 14, 2026