Justification for Other Than Full and Open Competition.pdf

March 8, 2023 Version

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

SIMPLIFIED ACQUISITION PROCEDURES (SAP) FAR 13.106-1(b)

SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER DETERMINES THAT ONLY ONE SOURCE IS REASONABLY AVAILABLE. THIS DETERMINATION MUST BE SUPPORTED WITH FULL JUSTIFICATION FOR SOLE SOURCE FROM THE CUSTOMER. WHEN THE CUSTOMER DESCRIBES AN ITEM WITH A PURCHASE DESCRIPTION WHICH LIMITS THE AVAILABILITY TO ONE SOURCE, THE JUSTIFICATION MUST EXPLAIN WHY THE ITEM IS THE ONLY ONE THAT WILL MEET THE GOVERNMENT’S REQUIREMENT. STATEMENTS SUCH AS "ONLY KNOWN SOURCE" OR "ONLY SOURCE WHICH CAN MEET THE REQUIRED DELIVERY DATE" ARE INADEQUATE TO SUPPORT A SOLE SOURCE PURCHASE. Do not use marketing language in this document. Language such as “This company has made its mark,” “This company is recognized as industry’s best,” and “This company is the leader in…” is unacceptable.

PURCHASE REQUEST OR REQUISITION

NUMBER

63100PR230000159

PROJECT/TASK

NUMBER

23OPRTNS

ESTIMATED AMOUNT (Over Micro- Purchase Threshold, but up to the SAT)

CITE AUTHORITY & JUSTIFICATION TYPE – READ FAR 6.302 TO DETERMINE APPROPRIATE TYPE

☐ 10 U.S.C. § 3204(a)(1) ONLY ONE RESPONSIBLE SOURCE AND NO OTHER SUPPLIES OR SERVICES WILL SATISFY

AGENCY REQUIREMENTS.

10 U.S.C. § 3204(a)(2) UNUSUAL AND COMPELLING URGENCY

☐ 10 U.S.C. § 3204(a)(3) INDUSTRIAL MOBILIZATION; ENGINEERING, DEVELOPMENTAL, OR RESEARCH CAPABILITY; OR

EXPERT SERVICES

☐ 10 U.S.C. § 3204(a)(4) INTERNATIONAL AGREEMENT

☐ 10 U.S.C. § 3204(a)(5) AUTHORIZED OR REQUIRED BY STATUTE – MUST PROVIDE IT

☐ 10 U.S.C. § 3204(a)(6) NATIONAL SECURITY

☐ 10 U.S.C. § 3204(a)(7) PUBLIC INTEREST [SECRETARY OF HOMELAND SECURITY NEEDS TO APPROVE THIS DOC]

BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED, AND THE INTENDED USE.

The requirement is to provide upgrades to the badging and surveillance system that monitors the classified workspaces of the Intelligence Training Branch. Replacement badge readers and video cameras are needed for the Access Control Systems (ACS) and closed-circuit television (CCTV). The upgrades to the CCTV will satisfy the requirements to have continual dedicated video monitoring of all exterior doors and to maintain a recording of CCTV for a minimum of 30 days. The server and software upgrades to the badging system will allow for the creation of new entry badges and the automatic consolidation of all ACS and video monitoring into one system managed by the Special Security Officer (SSO).

UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER

SUPPLIES OR SERVICES CAN BE USED.

Integrated Security Technologies (IST) currently maintains the Intrusion Detection System (IDS) for the classified workspace. Through continual visits, they are knowledgeable of the facilities wiring system and capabilities. Due to time constraints, if the order is awarded to another company, the continual malfunctions of the current system would require a live 24/7 watch to be maintained in the classified spaces. This would severely impact manning and decrease mission readiness.

IST’s servicing representative has already been vetted which keeps access of controlled area to a minimum as dictated by Intelligence Community Directive 705.

A DESCRIPTION OF EFFORTS MADE TO ENSURE THAT QUOTATIONS OR OFFERS ARE SOLICITED FROM AS MANY

POTENTIAL SOURCES AS PRACTICABLE (INCLUDE YOUR MARKET RESEARCH EFFORTS HERE) .

Market research was completed per the IGCE Template to identify base estimate of materials and services.

REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE WHICH CAN PROVIDE THE SUPPLIES OR SERVICES.

IST has existing maintenance contract for the facility’s alarm system and familiarity with current badging and surveillance system. Use of previously vetted servicing representative from IST ensures minimal access to classified workspace by outside personnel. Training and mission support will be impacted if different source is selected for supplies and service.

https://www.acquisition.gov/far/part-6#FAR_6_302 https://www.govinfo.gov/link/uscode/10/3204 https://www.govinfo.gov/link/uscode/10/3204 https://www.govinfo.gov/link/uscode/10/3204 https://www.govinfo.gov/link/uscode/10/3204 https://www.govinfo.gov/link/uscode/10/3204 https://www.govinfo.gov/link/uscode/10/3204 https://www.govinfo.gov/link/uscode/10/3204

March 8, 2023 Version

EXPLAIN WHY AN ADEQUATE PURCHASE DESCRIPTION OR OTHER INFORMATION SUITABLE TO SOLICIT BY FULL

AND OPEN COMPETITION HAS NOT BEEN DEVELOPED OR ARE NOT AVAILABLE.

Facility’s badge and surveillance system are failing and require immediate replacement to maintain integrity of classified spaces. Full and open competition solicitation has not been developed due to the negative impacts to training mission from the anticipated solicitation timeline.

PROVIDE A STATEMENT OF ACTIONS, IF ANY, THE GOVERNMENT MAY TAKE TO REMOVE OR OVERCOME ANY

BARRIERS TO COMPETITION BEFORE FUTURE ACQUISITIONS ARE REQUIRED.

Government may allow other companies to enter the controlled space to become familiar with the wiring and capabilities of the facility. However, this is counter-productive to the intent of minimizing outside personnel access to the classified workspace per ICD 705.

SIGNATURE AND TITLE OF CUSTOMER

LT Nicole Kenney OPINTEL School Chief

CODE

INTEL

TELEPHONE

NUMBER

757-856-2741

DATE

SIGNATURE OF CONTRACTING OFFICER

CODE TELEPHONE

NUMBER

DATE