Justification.pdf
PDF 329 KB Posted
- Attached to
- Justification for Lease Extension - 6, 690 ABOA SF of Office Space for SSA in Caldwell, ID
- Solicitation number
- 4ID0159
About this file
This is a Memo to File documenting the justification for extending a federal lease without competition under the Simplified Lease Acquisition Threshold (SLAT).
The document pertains to Lease Number LID06885 occupied by the Social Security Administration (SSA) at 1118 S Kimball Avenue, Caldwell, Idaho, which expires on November 21, 2026. The government requires a 36-month extension with an estimated net annual rent of $336,444.00. The lease extension is justified under GSAR 570.405 due to unexpected government delays outside its control in acquiring replacement space. The contracting officer selected the cost-based rationale for this action, emphasizing that lease extensions protect occupancy rights and avoid holdover tenancy costs. The extension was prepared and approved by Kacy Cameron (Leasing Specialist) on April 8, 2026. The document indicates that a mission-based rationale section exists but remains incomplete, as the agency's specific mission requirements and justification for the unique location were not provided in the final documentation.
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Text version
Memo to File
Project Number: 4ID0159
Documentation to Explain the Absence of Competition – Lease Extension Within SLAT
Lease number LID06885 occupied by SSA, located at 1118 S KIMBALL AVE , CALDWELL, ID will expire on November 21, 2026. It has been determined that the government requires an extension for 36 months as noted in the Acquisition Plan located in the lease file.
The estimated net annual rent of this action is $336,444.00, which is within the Simplified Lease Acquisition Threshold (SLAT).
The decision to pursue a lease extension is supported by GSAR 570.405.
The agency occupying the leased space is scheduled to move into other Federally controlled space, but encounters unexpected delays in preparing the new space for occupancy
The government encounters unexpected delays outside of its control in acquiring replacement space
The government is consolidating various agencies and the contracting officer needs to extend the terms of some leases to establish a common expiration date
The agency occupying the space has encountered delays in planning for a potential relocation to other federally controlled space due to documented organizational, financial, or other uncertainties
This extension for a lease below the simplified lease acquisition threshold is necessary as:
Cost based rationale
Lease extensions represent short-term contracting actions which are necessary to protect the occupancy rights of the government when the government cannot vacate the premises by the expiration of the existing contract term.
Extensions avoid the costs associated with holdover tenancies. Additionally, the government cannot reasonably expect to recover the costs associated with relocation of the tenant agency through full and open competition of a separate short-term lease to cover the term of this extension.
Mission based rationale
The agency’s mission for this location requires a unique location and cannot be satisfied through any alternative locations. The agency’s mission and justification for a unique location is summarized below:
Prepared By:
<Leasing Specialist> Date
Approved:
Kacy Cameron Date
4/8/2026
4/8/2026
File details come from the government source that posted it. Updated .