JUSTIFICATION.pdf
PDF 87 KB Posted
- Solicitation number
- 36C25625Q0223
About this file
This is a Justification for Single Source Awards document under FAR 13.106-1 for a simplified acquisition not exceeding $250,000, issued by the Department of Veterans Affairs Network Contracting Office 16 in Houston, TX in support of Overton Brooks VA Medical Center (OBVAMC) in Shreveport, LA.
The contract is for monthly maintenance, testing, and unscheduled maintenance of OBVAMC's Bio-Amp system manufactured by NCH Corporation, with an estimated value of $54,151 over five years. The scope includes maintaining one Bio-Amp system in the canteen kitchen and two systems in the main kitchen, requiring all labor, equipment, supplies, and chemicals. NCH Corporation is justified as the sole source provider based on being the OEM and exclusive service provider. Market research included a Sources Sought Notice that received one inadequate response from SDVOSB Fyahworks Inc., a Notice of Intent to Sole Source with no responses, and searches of various government databases that yielded no viable alternatives. The document is signed by Contracting Officer Ross Futch.
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| File | Type | Posted |
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| 36C25625Q0223_1.docx | DOCX document | |
| 36C25625Q0223.pdf |
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VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source
Acquisition ID#: 36C256-24-AP-5628 Page 1 of 2
DEPARTMENT OF VETERANS AFFAIRS
Justification for Single Source Awards IAW FAR 13.106-1 For
Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)
Acquisition Plan Action ID: 36C256-24-AP-5628
1. Contracting Activity: Department of Veterans Affairs Network Contracting Office 16 5075 Westheimer Road, GFC Suite 750 Houston, TX 77056-5643
In support of: Overton Brooks Veterans' Administration Medical Center (OBVAMC) 510 East Stoner Avenue Shreveport, LA 71101-4243
Purchase Request 667-25-1-501-0006
2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:
This acquisition is conducted under the authority of FAR Part 13, Simplified Acquisition Procedures
The purpose of this contract is to provide monthly maintenance and testing, and all unscheduled maintenance, for the OBVAMC’s existing Bio-Amp system. This system is manufactured by NCH Corporation located at 2727 Chemsearch Blvd, Irving, TX 75062-6454. The Bio-Amp system is used to grow and apply high levels of bacteria to degrade the organic matter in the OBVAMC’s wastewater stream.
The Contractor shall furnish all labor, equipment, supplies, and chemicals necessary to maintain one
(1) Bio-Amp system in the OBVAMC canteen kitchen and two (2) Bio-Amp systems in the OBVAMC main kitchen located at the Overton Brooks Veterans Affairs Medical Center (VAMC), 510 E. Stoner Avenue, Shreveport, Louisiana 71101.
The estimated amount for this Bio-Amp maintenance service is $54,151.00 over a period of five years.
CLIN No. Description Quantity Unit 0001 Treatment and Maintenance of Bio Amp Systems 12 Month 1001 Treatment and Maintenance of Bio Amp Systems 12 Month 2001 Treatment and Maintenance of Bio Amp Systems 12 Month 3001 Treatment and Maintenance of Bio Amp Systems 12 Month 4001 Treatment and Maintenance of Bio Amp Systems 12 Month
VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source
Acquisition ID#: 36C256-24-AP-5628 Page 2 of 2
3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:
This system is manufactured by NCH Corporation located at 2727 Chemsearch Blvd, Irving, TX 75062-6454. They have provided written confirmation that they are the sole source service provider and sole source for the consumables required to maintain this system. Without a service conract, the cost of replacement of the existing Bio-Amp system is approximately $18,500.00. It is anticipated this cost could not be recovered through competition.
4. Description of market research conducted and results or statement why it was not conducted:
The Contract Specialist issued Sources Sought Notice number 36C25625Q0038 on 10/08/2024 to locate alternative sources for this work. One response was received from SDVOSB Fyahworks Inc.
Fyahworks did not include evidence of certification from the manufacturer and provided indicative pricing in excess of the budget for this requirement.
The Contract Specialist issued Notice of Intent to Sole Source number 36C25625Q0091 on 10/23/2024. No responses were received from this special notice.
The Contract Specialist conducted a search under the SBA’s VetCert database which returned 307 Results.
The Contract Specialist confirmed with the OEM directly that they are the sole source for the service of this equipment.
The Contract Specialist performed a search of the contractdirectory.gov web site under “Bio Amp” which returned no results.
The Contract Specialist performed a search of the VA’s Supply Chain Master Catalog web site under “Bio Amp” which returned no results.
The Contract Specialist performed a search of the GSA Advantage web site under “Bio Amp” returned 473 results. These results were not relevant to this requirement- though a new Bio Amp system can be leased through GSA. There were no results for service. No applicable results were found through the GSA E-Library.
5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.
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