Justification Approval Document.pdf

CUI//SP-SSEL

Control Number: G-23-018

CUI//SP‐SSEL

(Source Selection Information ‐ See FAR 2.101 and 3.104‐4)

1 SEP 2021

Justification Review Document

For Sole Source - FAR Part 13.501* (*Format follows FAR 6.303-2, but modified to reflect FAR subpart 13.5 procedures)

Program/Equipment: Photo Equipment and Monitors for Classrooms

Authority: FAR 8.405-6 (a)(1)(B):

(B) Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialize.

Amount: $399,962.41

Prepared by:

Typed Name: Eric A. Shields DSN: __3145690385___________________

Title: Visual Information Branch Chief Date: 15 June 23

E-mail: __eric.a.shields.civ@army.mil

Contracting Officer:

Typed Name: Klaus Neumann DSN: 526-8721

Date Reviewed: _19 Jun 23 E-Mail: Klaus.neumann.LN@army.mil

Technical Representative:

Typed Name: Dirk E.Radermacher DSN: __314 569 0327_

Title: __Deputy Visual Information Branch Chief ____Date Reviewed: 06/14/23

Requirements Representative:

Typed Name: Eric A. Shields DSN: __3145690385___________________

Title: Visual Information Branch Chief Date: 15 June 23

E-mail: __eric.a.shields.civ@army.mil

CUI//SP‐SSEL

CUI//SP‐SSEL

(Source Selection Information ‐ See FAR 2.101 and 3.104‐4)

2 SEP 2021

Sole Source Justification and Approval Under FAR 13.501

1. Contracting Activity: 409th Contracting Support Brigade, RCO Bavaria

2. Description of Action:

This Contracting Action is about the Life Cycle Replacement of outdated Equipment and the Furnishing of the classrooms in a recently completed building.

3. Description of Supplies/Services:

Nikon Photo cameras with the associated accessories as well as monitors and whiteboards for the classrooms see the appendix for more details.

4. Authority Cited: FAR 13.501

The required brands are due to the following fact: in the photo area, there is already an infrastructure that is completely tailored to the Nikon brand. There is a stock of Nikon optics worth around € 950,000 along with the associated accessories and training of the users. In the area of monitors, after intensive market observation and research, we have identified the devices which exactly meet the requirements we set in terms of quality and function.

5. Reason for Authority Cited

Due to the cross-discipline requirements, our initial research led to multiple providers being required to work together. After working together with various providers during the planning stage to fulfill the special requirements and was determined that the requirements could not be met by the mass of providers, we decided on a single provider who could offer us the entire package at a price relevant to the market.

6. Efforts to Obtain Competition:

During the planning phase for the equipment, we were in contact with four local providers (Barrowski AG, Kuchem Conference Technology, M-Medientechnik, CS- Congress Service). During our discussions, it turned out that two of the providers were unable to offer the complete package. For this reason, we then limited our efforts to the two remaining ones. We then decided on a provider who could also guarantee us flexible and reliable service. What was already extreme in the phase of preparing the offer was that our changes were reacted to promptly and more cost-effective alternatives were offered without request, which fully met our requirements.

7. Actions to Increase Competition: Please see item 6.

CUI//SP‐SSEL

3 SEP 2021

8. Market Research:

As market research, we used the opportunity to visit trade fairs and exhibitions, websites, and phone calls to possible vendors, as well site visits to various experience centers of the providers. By visiting the trade fairs (ISE and IBC as well as Photokina) we had the opportunity to gain an overview and more detailed insight into the functionality of the required equipment. Based on this experience and observations, we then created a requirement package tailored to our requirements and contacted various providers in this area.

9. Interested Sources:

To date after conducting thorough market research, no other sources, (to include the ones listed above) could orchestrate an all-in-one package service is required.

Competitive vendors were willing to service parts of the requests, but then decline when asked to service all because they didn’t have the resources.

10. Other Facts: The cost of utilizing multiple sources for procurement would be more expensive to the government and not time efficient to complete contracting purchase.

The need to quickly fulfill the life cycle requirements are time sensitive requirements, as the government will pull funding if purchases are not made timely.

a. Procurement history. Not Applicable

b. Other facts. Not Applicable

10. Technical Certification:

I certify that the supporting data under my cognizance, which are included in the justification are accurate and complete to the best of my knowledge and belief.

Signature: ________________________________ Date: 06/14/23 Typed Name: Dirk E. Radermacher Title: Deputy Branch Chief

11. Requirements Certification:

I certify that the supporting data under my cognizance, which are included in the justification are accurate and complete to the best of my knowledge and belief.

Signature: ________________________________ Date: 06/14/23 Typed Name: Dirk E. Radermacher Title: Deputy Branch Chief

CUI//SP‐SSEL

4 SEP 2021

12 Contracting Officer Certification:

I certify that this justification is accurate and complete to the best of my knowledge and belief.

Signature:

Typed Name: KLAUS NEUMANN