Justification and Approval_ Summit_Redacted.pdf

CUI//SP-SSEL

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(Source Selection Information - See FAR 2.101 and 3.104-4)

FAR Part 13 Justification and Approval for Soliciting from a Single Source

1. Contracting Activity: U.S. Army Health Contracting Agency (USAHCA), Health Readiness Contracting Office (HRCO), 2199 Storage St., Building 4197, Suite 68, Joint Base San Antonio (JBSA) – Fort Sam Houston, TX 78234-5074

2. Description of Action: The Office of the Surgeon General (OTSG), USAMEDCOM will host an AMEDD AMP Summit 26-29 August 2024 at the National Convention Center in Leesburg, VA to address critical gaps and identify opportunities within the Army Medical enterprise based on the findings of OTSG’s initial assessment of the organization. The Army Medicine AMP Summit target audience includes General Officers, Senior Executive Services, Nominative Senior Enlisted Advisors, and Executive Consultants. The Government projects to award the acquisition as soon as possible in funding via the Office of the Surgeon General.

3. Description of Supplies/Services: The OTSG is acquiring Conference support services for lodging support to include meals, support accommodations, designated parking for VIPs, and the use of two conference room with IT and refreshment support.

In Leesburg, VA.

The period of performance for this action will be for 5-days (25-29 August 2024)

Total Value: $

Authorities Cited: As implemented in Federal Acquisition Regulation 13.106-1(b)1, Soliciting from a Single Source.

4. Reason for Authority Cited: The OTSG, USAMEDCOM has the responsibility to host the Army Medicine Department’s Align, Modernize, and Prepare Summit. This annual summit will be attended by approximately 100 of the US Army top medical delegates. This summit will utilize multiple secure conference rooms to discuss various medical operations and procedures. This summit will require around the clock security due to the importance of the attendees and this facility is the only location that could be used to support all the logistics needed to support this summit.

The use of this centralized facility would decrease the overall cost of the Temporary Duty budget that would increase if this summit were to be held in a different location.

5. Efforts to Obtain Competition: A special notice was issued to inform the marketplace of the Government’s intent to award a sole-source contract for this requirement. The notice clearly communicated the intent to pursue a sole-source award, but it also invited other interested vendors to submit their capability statements for consideration. This approach provided an opportunity for potential

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vendors to demonstrate their ability to meet the Government's requirements.

Responses would be thoroughly reviewed to determine if any other sources could meet the requirement, thereby promoting a fair and open process. No responses were received.

6. Actions to Increase Competition: Considering all the logistical requirements the contractor is required to provide and the urgency to get a support contract in place for the Army Surgeon General to provide this senior level meeting, no other actions will be taken to increase competition at this time. Currently, there is no projected follow-on contract. If there is a follow-on requirement in the future, the Contracting Officer will begin a competitive acquisition process.

7. Market Research: As a result of this request, the customer conducted local market research. Contracting initiated market research to gather information. Research revealed NCC PS Enterprises, LLC, is the only vendor that can provide the necessary facilities unique in the Leesburg, VA area. This support will provide hotel accommodations complete with an in-house restaurant, a conference center with multiple breakout rooms and all the audiovisual technology needed, and the required security necessary for senior military leaders.

8. Other Facts: None.

a. Procurement history.

(1) Contract numbers and dates of the last several contracts for these same requirements.

Not Applicable.

(2) The competitive status of the sections. Not Applicable.

(3) Authority previously cited if less than full and open competition was used. Not Applicable.

(4) If a justification was prepared to support the procurement made before this one, a summary of the contents of paragraph 7 of the justification for that procurement and an explanation of the results. Not Applicable.

(5) If any prior contract for this requirement was accomplished using full and open competition, include a detailed explanation of the changed circumstances causing this action to now limit the sources. Not Applicable.

(6) An explanation of any unusual patterns that may be revealed by the history, e.g., several consecutive urgent buys. Not Applicable.

(7) If a justification was prepared to support the procurement made before this one, briefly describe the circumstances justifying the procurement and whether there have been any significant changes. Not Applicable

24-HRCO- 361 Control Number:

Approval

Based on the foregoing justification, I hereby approve Soliciting from a Single Source in the acquisition of the 2024 Army Medicine Department (AMEDD) Align, Modernize, Prepare (AMP) Summit - USAMEDCOM Services valued at $ pursuant to the authority implemented in Federal Acquisition Regulation 13.106-1(b)1, Soliciting from a Single Source, subject to availability of funds, and provided that the services and property herein described have otherwise been authorized for acquisition.

Signature:

Date:

Typed Name: Title: