JUSTIFICATION AND APPROVAL_Redacted.pdf

Last Updated: 02/01/22 Page 1 of 3

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID:_36C256-23-AP-0442_____________________

1. Contracting Activity: Network Contracting Office (NCO) 16, Department of Veterans Affairs, VISN 16, Central Arkansas VA Healthcare System – Central Little Rock VA Medical Center. Request other than full and open competition, sole source procurement, due to inoperable CT scanner. This request is of unusual and compelling urgency (FAR 6.302-2).

Purchase Request (i.e. 2237) Number: 598-23-1-723-0074

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount: This is a sole source action to be awarded without providing for full and open competition. The Central Arkansas VA Healthcare System requires a one-time emergency repair of its GE Healthcare Discovery NM/CT 670 in accordance with the manufacturer’s maintenance manual and specifications. Repair is to include the replacement of the X-ray tube and HV cable and any additional troubleshooting required to ensure the proper functionality of this device is restored. The GE Healthcare Discover NM/CT 670 is used for Computed Tomography (CT) procedures to explore new dimensions of disease and provide the best possible treatment and monitor of the Veteran patients.

The repair of the equipment is estimated at

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

The parts must be GE Healthcare, the OEM, replacement parts. The repairs must be performed by an OEM trained and certified technician with expertise on the GE Healthcare Discovery NM/CT 670 and Innova 3100-IQ. Only the OEM can provide the required warranty on repair and parts of the equipment. The aforementioned circumstances deem only one source reasonably available to provide the required urgent repair of the equipment.

The GE Healthcare Discover NM/CT 670 is a highly sophisticated piece of diagnostic imaging medical equipment and is used daily for the care and treatment of our veterans. The potential for further downtime can cause more procedures to be rescheduled which are costly to the medical center if sent out as fee-basis and can increase the amount of time before our patients are served.

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This equipment is covered by GE Healthcare patents and other intellectual property right and maintains certain proprietary software and service technologies relating to this equipment. GE Healthcare’s imaging service organization does not have any SDVOSB/VOSB distributors authorized to service this equipment.

GE Healthcare as the OEM has immediate access to all parts and software necessary to repair the Government equipment.

Their imaging service engineers receive over 40,000 hours of service training annually and the average age of experience is greater than 15 years.

4. Description of market research conducted and results or statement why it was not conducted:

This procurement is considered an emergency. There is no current workaround for this system. Several cases have been cancelled since this device became non-operational. An urgent and compelling need exists; therefore, limited market research as was conducted.

A search on the VetBiz Portal was conducted using NAICS 811210 and key words, GE Healthcare Tue and HV Cable replacement. The search returned zero matches for these criteria.

SAM search returned one Notice Of Intent, Number 36C24823Q0099, for preventive maintenance services to include labor, equipment, and materials for the

A service contract for a base year and four (4) one-year options. Due to the proprietary nature of the equipment, a factory certified field service technician from is required to access, troubleshoot, repair, and calibrate the unit IAW manufacturer specifications.

Special Notice Number 36C25623Q0150 was posted to the government point of entry (SAM.gov) on November 16, 2022 notifying potential contractors of the Government’s intent to sole source to GE Healthcare. No interested parties responded to the Special Notice.

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

The CO reviewed one purchase order and three (3) other service contracts for repair of similar imaging equipment. The CO determines the anticipated cost to the Government will be fair and reasonable based on the OEM’s quote, a comparison to service repair contract price on (a) General Electric Computer Tomography Tube procured under Purchase Order Number VA248-16-P-0658 at a cost of

; (b) Purchase Order VA256-15-P-0087 - repair GE Optima 32 slice CT