Justification and Approval _Redacted.pdf
PDF 3 MB Posted
- Attached to
- Oracle Database Administration Support Federal contract opportunity
- Solicitation number
- N0018922C0005
About this file
This document is a justification and approval for a sole source award notice. The Coleman Group was awarded a contract valued at $1,421,092.80 on June 9, 2022 by the Department of the Navy Naval Supply Systems Command to provide Oracle database administration support services to the United States Naval Academy. A sources sought notice yielded no other capable vendors due to Coleman Group's unique experience over ten years supporting the academy's Blackboard and Cascade content management systems using technologies including HTML, XML, CSS, JavaScript and jQuery. Switching contractors would incur transition costs and risks to productivity from losing corporate knowledge of the academy's specialized requirements.
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Oracle Database Administration. They have over ten year experience supporting our Blackboard and Cascade Server Web Content Management System with knowledge of HTML, XML, CSS, JavaScript, jQuery.
Switching contractor mid-lifecycle will incur additional costs with both training and scheduling. The complexity of USNA’s unique requirements will require allocation of special resources to transfer corporate knowledge. A disruption to the current delivery schedule will decrease productivity and elevate customer dissatisfaction. Incurred costs related to an inadequate or insufficient information exchange of USNA’s unique business requirements would gravely affect productivity and cause disruptions to mission critical services.
It is imperative that Coleman, who is currently supporting this requirement and is the only known contractor with the knowledge and experience to continue to provide the required support services. The ramifications of switching contractor during a modernization effort will be a decrease in productivity and increase risks and costs if maintained through full operating capability (FOC). Any change in contractor results in extreme risks from expected employee rotations that expose gaps in corporate knowledge, specialized skill sets, and the successful momentum that Coleman Group has created.
Switching contractors will cost $12,714,029 over a five-year FYDP. The complexity of USNA’s unique requirements will require allocation of special resources to transfer corporate knowledge. A disruption to the current delivery schedule will decrease productivity and elevate customer dissatisfaction. An additional two years will be needed to ensure proper information exchange and adequate scheduling adjustments. The cost of the two additional years plus transitional training cost (cost of productivity x daily rate x days to get up to speed x six employees) will total $12,714,029.
Many other disadvantages will occur if Coleman Inc. were to be replaced mid modernization effort.
Productivity will decrease substantially. Looking at seven employees with a daily rate of $400 and productivity rate at .50, it will take approximately 180 days to gain familiarity with the requirements and flow structure. The additional losses incurred from government SMEs are not included in this estimate.
Cost will certainly be increased.
Impact to USNA as a result of not maintaining this servicer could be a high risk to the current project.
There will be many delays that extend costs over the FYDP which is not programmed into the budget.
Additional months if not years will be needed to ensure proper information exchange and adequate scheduling adjustments.
6. Description of Efforts Made to Solicit Offers from as Many Offerors as Practicable:
Market research has shown that The Coleman Group is the only known source capable of providing the required services. This result is based on responses to a sources sought notice posted SeaPort on 13
October 2021 with a response date of 27 October 2021. The sources sought notice included a draft performance work statement (PWS), which outlined the specific requirement for USNA’s required services. The table below summarizes the assessment of the responses received:
From USNA: provided some design documentation, but they were incomplete and marginally useful. The design documents did not cover user requirements and were not implementable without considerable redesign by the USNA development team.
● Lacks demonstrated experience in Oracle WebLogic Server System
Administration
● Vendor has not worked with Cascade Server Web Content
Management System and HTML, XML, CSS, JavaScript, jQuery in the past 10 years.
● Based on this assessment, the vendor is not well positioned to provide the required services.
SB, SDB,
SDVOSB, 8(a)
Overall: LOW potential for the requirement
● Lack of Salesforce Government Cloud experience will prohibit proper support of USNA’s backend infrastructure that supports the use of these products
● Salesforce Administration does not seem substantial enough to support our deployments
● Past performance does not demonstrate the expertise in Salesforce
Development including APEX and Lightning Web Components
● Lacks demonstrated experience in Oracle WebLogic Server System
Administration
Based on this assessment, the vendor is not well positioned to provide the required service
SB, SDB
Overall: LOW potential for the requirement
● Does not meet essential modernization experience
● Lack of Salesforce Government Cloud experience will prohibit proper support of USNA’s backend infrastructure that supports the use of these products
● Lacks knowledge of business process Cs modelling for an education institutions
● Lacks background of Military Institute’s mission and business model
● Lacks demonstrated experience in Salesforce Administration
● Past performance does not demonstrate the expertise in Salesforce
Development including APEX and Lightning Web Components
● Lacks demonstrated experience in Oracle WebLogic Server System
Administration
● Vendor has not worked with Cascade Server Web Content
Management System and HTML, XML, CSS, JavaScript, jQuery in the past 10 years.
● Lacks demonstrated experience in Blackboard LMS Administration
SB, WOSB,
SDVOSB
Overall: LOW potential for the requirement
● Does not meet essential modernization experience
● Lack of Salesforce Government Cloud experience will prohibit proper support of USNA’s backend infrastructure that supports the use of these products
● Lacks knowledge of business process modelling for an education institutions
● Past performance does not demonstrate the expertise in Salesforce
Development including APEX and Lightning Web Components
● Lacks demonstrated experience in Oracle WebLogic Server System
Administration
● Vendor has not worked with Cascade Server Web Content
Management System and HTML, XML, CSS, JavaScript, jQuery in the past 10 years.
● Lacks demonstrated experience in Blackboard LMS Administration
SB, SDB
● Does not meet essential modernization experience
● Lack of Salesforce Government Cloud experience will prohibit proper support of USNA’s backend infrastructure that supports the use of these products
● Lacks knowledge of business process modelling for an education institutions
● Lacks demonstrated experience in Salesforce Administration
● Past performance does not demonstrate the expertise in Salesforce
Development including APEX and Lightning Web Components
● Lacks demonstrated experience in Oracle WebLogic Server System
Administration
● Vendor has not worked with Cascade Server Web Content
Management System and HTML, XML, CSS, JavaScript, jQuery in the past 10 years.
● Lacks demonstrated experience in Blackboard LMS Administration
SB
● Does not meet essential modernization experience
● Lack of Salesforce Government Cloud experience will prohibit proper support of USNA’s backend infrastructure that supports the use of these products
● Lacks knowledge of business process modelling for an education institutions
● Lacks background of Military Institute’s mission and business model
● Lacks demonstrated experience in Salesforce Administration
● Past performance does not demonstrate the expertise in Salesforce
Development including APEX and Lightning Web Components
● Lacks demonstrated experience in Oracle WebLogic Server System
Administration
● Vendor has not worked with Cascade Server Web Content
Management System and HTML, XML, CSS, JavaScript, jQuery in the past 10 years.
● Lacks demonstrated experience in Blackboard LMS Administration
● Does not meet essential modernization experience
● Lack of Salesforce Government Cloud experience will prohibit proper support of USNA’s backend infrastructure that supports the use of these products
● Lacks knowledge of business process modelling for an education institutions
● Lacks background of Military Institute’s mission and business model
● Lacks demonstrated experience in Salesforce Administration
● Past performance does not demonstrate the expertise in Salesforce
Development including APEX and Lightning Web Components
● Lacks demonstrated experience in Oracle WebLogic Server System
Administration
● Vendor has not worked with Cascade Server Web Content
Management System and HTML, XML, CSS, JavaScript, jQuery in the past 10 years.
● Lacks demonstrated experience in Blackboard LMS Administration
SB, SDVOSB
● Past performance does not demonstrate the expertise in Salesforce
Development including APEX and Lightning Web Components
● Lacks demonstrated experience in Oracle WebLogic Server System
Administration
● Vendor has not worked with Cascade Server Web Content
● Lack of Salesforce Government Cloud experience will prohibit proper support of USNA’s backend infrastructure that supports the use of these products Lacks knowledge of business process modelling for an education institution
SB, 8(a), SDVOSOB, SDB
Overall: LOW potential for the requirement
● Does not meet essential modernization experience
● Lack of Salesforce Government Cloud experience will prohibit proper support of USNA’s backend infrastructure that supports the use of these products
● Lacks knowledge of business process modelling for an education institutions
● Lacks background of Military Institute’s mission and business model
● Lacks demonstrated experience in Salesforce Administration
● Past performance does not demonstrate the expertise in Salesforce
Development including APEX and Lightning Web Components
● Vendor has not worked with Cascade Server Web Content
Management System and HTML, XML, CSS, JavaScript, jQuery in the past 10 years.
● Lacks demonstrated experience in Blackboard LMS Administration
● Does not meet essential modernization experience
● Lack of Salesforce Government Cloud experience will prohibit proper support of USNA’s backend infrastructure that supports the use of these products
● Lacks knowledge of business process modelling for an education institutions
● Lacks background of Military Institute’s mission and business model
● Lacks demonstrated experience in Salesforce Administration
● Past performance does not demonstrate the expertise in Salesforce
Development including APEX and Lightning Web Components
● Lacks demonstrated experience in Oracle Database Administration and Oracle WebLogic Server System Administration
● Vendor has not worked with Cascade Server Web Content
Management System and HTML, XML, CSS, JavaScript, jQuery in the past 10 years.
● Lacks demonstrated experience in Blackboard LMS Administration
SB, 8(a), SDVOSB, EDWOSB
Overall: LOW potential for the requirement
● Does not meet essential modernization experience
● Lack of Salesforce Government Cloud experience will prohibit proper support of USNA’s backend infrastructure that supports the use of these products
● Lacks knowledge of business process modelling for an education institutions
● Lacks background of Military Institute’s mission and business model
● Lacks demonstrated experience in Salesforce Administration
● Past performance does not demonstrate the expertise in Salesforce
Development including APEX and Lightning Web Components
● Lacks demonstrated experience in Oracle Database Administration and Oracle WebLogic Server System Administration
● Vendor has not worked with Cascade Server Web Content
Management System and HTML, XML, CSS, JavaScript, jQuery in the past 10 years.
● Lacks demonstrated experience in Blackboard LMS Administration
● This vendor built an application for USMA to track their summer program applicants. (This is the only Salesforce experience.)
● They have a few staff members that use one of our external
Salesforce portals (most likely BGIS). Being a user is quite different from developing and administering.
understands how to work with the Military
Academies. Our Salesforce team has several United States Naval
Academy (USNA) and United States Military Academy (USMA) graduates. These individuals have performed Salesforce work or utilized the Salesforce systems at USNA, USMA, and at the United
States Air Force Academy (USAFA).
● Lacks demonstrated experience in Oracle Database Administration and Oracle WebLogic Server System Administration
● Vendor has not worked with Cascade Server Web Content
Management System and HTML, XML, CSS, JavaScript, jQuery in the past 10 years.
● Lacks demonstrated experience in Blackboard LMS Administration
● This vendor plans to keep costs low with a hybrid on-site/remote workforce - we require on-site workforce.
SB, 8(a)
● Does not meet essential modernization experience
● Lack of Salesforce Government Cloud experience will prohibit proper support of USNA’s backend infrastructure that supports the use of these products
● Lacks knowledge of business process modelling for an education institutions
● Lacks background of Military Institute’s mission and business model
● Lacks demonstrated experience in Salesforce Administration
● Past performance does not demonstrate the expertise in Salesforce
Development including APEX and Lightning Web Components
● Lacks demonstrated experience in Oracle WebLogic Server System
Administration
● Vendor has not worked with Cascade Server Web Content
Management System and HTML, XML, CSS, JavaScript, jQuery in the past 10 years.
● Lacks demonstrated experience in Blackboard LMS Administration
SB, SDVOSB,
WOSB
Overall: LOW potential for the requirement
● Does not meet essential modernization experience
● From :
We capture incumbents to maintain the highest continuity possible but if there are any vacancies or new positions on the contract our significant recruitment tools, methods and other staffing strategies ensure timely contract implementation supported by our management processes that enable us to meet our customers’ timelines and performance requirements.
● Lack of Salesforce Government Cloud experience will prohibit proper support of USNA’s backend infrastructure that supports the use of these products
● Lacks knowledge of business process modelling for an education institutions
● Lacks background of Military Institute’s mission and business model
● Lacks demonstrated experience in Salesforce Administration
● Past performance does not demonstrate the expertise in Salesforce
Development including APEX and Lightning Web Components
● Lacks demonstrated experience in Oracle WebLogic Server System
Administration
● Vendor has not worked with Cascade Server Web Content
Management System and HTML, XML, CSS, JavaScript, jQuery in the past 10 years.
● Lacks demonstrated experience in Blackboard LMS Administration
● Does not meet essential modernization experience
● Lack of Salesforce Government Cloud experience will prohibit proper support of USNA’s backend infrastructure that supports the use of these products
● Lacks knowledge of business process modelling for an education institutions
● Lacks background of Military Institute’s mission and business model
● Lacks demonstrated experience in Salesforce Administration
● Past performance does not demonstrate the expertise in Salesforce
Development including APEX and Lightning Web Components
● Lacks demonstrated experience in Oracle WebLogic Server System
Administration
● Vendor has not worked with Cascade Server Web Content
Management System and HTML, XML, CSS, JavaScript, jQuery in the past 10 years.
● Lacks demonstrated experience in Blackboard LMS Administration
SB, WOSB
● Does not meet essential modernization experience
● Lack of Salesforce Government Cloud experience will prohibit proper support of USNA’s backend infrastructure that supports the use of these products
● Lacks knowledge of business process modelling for an education institutions
● Lacks background of Military Institute’s mission and business model
● Lacks demonstrated experience in Salesforce Administration
● Past performance does not demonstrate the expertise in Salesforce
Development including APEX and Lightning Web Components
● Vendor has not worked with Cascade Server Web Content
Management System and HTML, XML, CSS, JavaScript, jQuery in the past 10 years.
● Lacks demonstrated experience in Blackboard LMS Administration
SB, 8(a), EDWOSB
● Lack of Salesforce Government Cloud experience will prohibit proper support of USNA’s backend infrastructure that supports the use of these products
● Lacks knowledge of business process modeling for an education institutions
● Lacks demonstrated experience in Salesforce Administration
● Past performance does not demonstrate the expertise in Salesforce
Development including APEX and Lightning Web Components
● Based on this assessment, the vendor is not well positioned to provide the required services.
● Lacks demonstrated experience in Oracle WebLogic Server System
Administration
● Vendor has not worked with Cascade Server Web Content
Management System and HTML, XML, CSS, JavaScript, jQuery in the past 10 years.
● Lacks demonstrated experience in Blackboard LMS Administration
● Possesses limited experience supporting USNA ITSD requirements
● Possesses basic Salesforce Administrator and Developer experience but past performance does not demonstrate expertise in Salesforce design and development including APEX and Lightning Web
Components
● Lack of Salesforce Government Cloud experience will prohibit proper support of USNA’s backend infrastructure that supports the use of these products
● Lacks demonstrated experience in Oracle WebLogic Server System
Administration
The Coleman
Group
SB, WOSB
Overall: HIGH potential for the requirement
● Indicates the capacity, relevant past performance and current work in the area of modernization and support
● Capability statement shows both ability and experience supporting
Salesforce Government Cloud experience in order to support
USNA’s backend infrastructure that supports the use of these products
● Indicates extensive experience with business process modelling for an education institution
● Expertise experience in Salesforce Development and Salesforce
Administration
● Vendor has worked with Cascade Server Web Content
Management System and HTML, XML, CSS, JavaScript, jQuery in the past 10 years.
● Past performance demonstrates the expertise in Salesforce
Development including APEX and Lightning Web Components
● Possess expert Oracle WebLogic Server System Administration experience
● Demonstrates expertise with Blackboard Development board LMS
Administration experience, over 10+ years.
● Familiar with content specifically crafted to educational institutions
● Based on this assessment, the vendor is well positioned to provide the required services
SB, GSA 8(a) Stars
II Contract
Overall: LOW potential for the requirement
● Does not meet essential modernization experience
● Lack of Salesforce Government Cloud experience will prohibit proper support of USNA’s backend infrastructure that supports the use of these products
● Lacks knowledge of business process modelling for an education institutions
● Lacks demonstrated experience in Salesforce Administration
● Past performance does not demonstrate the expertise in Salesforce
Development including APEX and Lightning Web Components
● Lacks demonstrated experience in Oracle WebLogic Server System
Administration
● Vendor has not worked with Cascade Server Web Content
Management System and HTML, XML, CSS, JavaScript, jQuery in the past 10 years.
● Lacks demonstrated experience in Blackboard LMS Administration
As detailed above, The Coleman Group was the only source found to be capable of providing the specific range of services required by the USNA.
The requirement will be synopsized and solicited via the Government Point of Entry (GPE) in accordance with FAR Subpart 5.2.
CERTIFICATIONS AND APPROVAL
TECHNICAL/REQUIREMENTS CERTIFICATION
I certify that the facts and representations under my cognizance which are included in this Justification and its supporting acquisition planning documents, except as noted herein, are complete and accurate to the best of my knowledge and belief.
Technical Cognizance:
Signature Name (Printed) Date Phone No.
LEGAL SUFFICIENCY REVIEW
I have determined this Justification is legally sufficient.
CONTRACTING OFFICER CERTIFICATION
I certify that this Justification is accurate and complete to the best of my knowledge and belief. To the extent that the Justification value is >$250K and <$750K, the Contracting Officer’s signature below also represents approval of the document.
COMPETITION ADVOCATE
File details come from the government source that posted it. Updated .