Justification and Approval - Redacted.pdf

CUI

Controlled by: (insert Division name) CUI Category(ies):

Distribution/Dissemination Control:

POC:

DEFENSE HEALTH AGENCY

7700 ARLINGTON BOULEVARD, SUITE 5101

FALLS CHURCH, VIRGINIA 22042-5101

November 6, 2025

MEMORANDUM FOR SENIOR CONTRACTING OFFICIAL (SCO)

SUBJECT: SCO Approval to Issue a Bridge Contract Action

Requirement Information:

1. Division and Branch: Western Market – Charley Branch

2. Contract Specialist and Contracting Officer:

3. Requiring Activity:

Naval Hospital, Guam

4. Existing Contract Number / Task/Delivery Order # where applicable:

HT941025P0032

5. Bridge Contract Number / Task/Delivery Order # / Mod # where applicable:

6. J&A Log Number (if known): FY26-0447

7. Bridge Contract Description:

This contract shall provide all labor, management, supervision of personnel, transportation, and other items required to operate a cafeteria-style food service operation at the US naval Hospital, Guam. The service to be procured by US Naval Hospital, Guam is under the Defense Health Agency’s authority. The period of performance is 1 January through 30 June 2026. The estimated value is $955,000.

8. Date Current Contract Period of Performance Expires: 31 December 2026

9. Bridge Period of Performance and Estimated Value:

The period of performance is 1 January through 30 June 2026. Estimated value: $955,000.

10. Anticipated Award Date for Follow-On Contract (after bridge contract completion):1 July

11. Reason for Bridge Contract Action:

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☐ Source Selection Delays ☒ Late Acquisition Planning Documents ☐ Acquisition Workforce Challenges ☐ Budget Uncertainties ☐ Protest

12. Has this requirement been bridged before? Identify the number of times the requirement has been bridged before: Yes – once before

13. Describe the Mission Failure if the Bridge Contract is not approved, mission failures could occur impacting both operational effectiveness and overall mission objections.

13.1 Disruption of Food Services: Immediate Impact on Patients and Staff - without an approved contract, the cafeteria may face disruptions in food service operations, leading to inadequate meal provision for patients and staff. This could negatively affect patient health and morale, as well as staff productivity.

13.2 Compromised Patient Care: Nutritional Needs – patients often rely on cafeteria services for essential nutrition, which is critical for recovery and overall health. A lapse in food service could lead to patients not receiving necessary dietary requirements, potentially worsening their health conditions.

13.3 Increased Operational Costs: Emergency Solutions – the absence of a bridge contract may force the organization to seek emergency or temporary food service solutions, which are often more expensive and less efficient. This could strain the budget and divert resources from other critical areas.

13.4 Legal and Compliance Risks: Regulatory Non-compliance – food service operations must adhere to health and safety regulations. A lack of a valid contract could lead to non-compliance issues, exposing the organization to legal liabilities and potential penalties.

13.5 Diminished Staff Morale: Impact on Workforce – disruptions in food services can lead to dissatisfaction among staff, impacting morale and retention. Taff may feel undervalued if their basic needs, such as meals during shifts, are not met.

13.6 Negative Public Perception: Reputation Damage – if the cafeteria food service operation fails to provide adequate services, it could lead to negative feedback from patients, families, and the community. This could damage the organization’s reputation and trustworthiness.

13.7 Operation Inefficiencies: Workflow Disruptions – the absence of a reliable food service can disrupt daily operations, leading to inefficiencies in patient care processes and overall workflow. Staff may need to spend time seeking alternative meal options, detracting from the primary responsibilities.

13.8 Long-term Strategic Implications: Future Contracting Difficulties – failing to approve the bridge contract may complicate future contracting efforts, as it reflects poorly on the organization’s ability to manage essential services effectively. This could deter potential vendors from engaging with the organization in the future.

14. Actions Taken to Eliminate Future Need for Bridge Contract:

The plan of action is to award a new contract to be effective from 1 July 2026. This new contract will contain a base year, plus one 12-month option period. During the period of performance under the new contract, the DHA and the AbilityOne Commission will work towards placing the requirement on the AbilityOne Procurement list.

The milestone schedule for the competitive award:

Complete requirements package submitted to contracting office

12/1/2025

Funding Date 12/1/2025 Issue Solicitation 1/6/2026 Receive Quotations 2/5/2026 Evaluate Quotations 2/20/2026 Legal Counsel Review 2/27/2026 Contract Award 3/13/2026