Justification and Approval_FINAL_Redacted.pdf

This document is a Justification and Approval (J&A) for Other than Full and Open Competition issued by the U.S. Army Corps of Engineers (USACE) in Louisville, Kentucky. The procurement involves acquiring a (1) Delroyd Worm Gear Box (E-80) for Smithland L&D, specifically to replace a previously failed worm gear box for a tainter gate controlling water elevations on the lower Ohio River. The estimated contract value is $24,000, and the procurement will be solicited competitively to industrial machinery distributors (NAICS 423840).

Key details include the critical nature of the replacement, as the existing worm gear boxes have been in service since 1982 and are inspected monthly, with a recent gear box failure in July 2025 necessitating this procurement. The replacement gear box is an exact reproduction to ensure installation ease and compatibility with existing machinery components. The action is being pursued as a sole source due to proprietary information from the original manufacturer, with the procurement allowing Smithland L&D personnel to have a spare parallel gear box on site and conduct necessary component changes when required.