Justification and Approval.pdf

Attachment 7: Request for Sole Source Justification

VHAPG Part 806.3 OFOC Page 1 of 4 Revision: 01 Effective Date: 04/01/23

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C247-23-AP-2755, 508-23-113 Master Medical Gas Alarms

1. Contracting Activity:

Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office 7, for the Atlanta VA Health Care System .

2237: 508-23-3-539-0053

2. Nature and/or Description of the Action Being Processed:

This is a requirement for award of a new firm-fixed price contract under other than full and open competition for the procurement of construction services to correct medical gas alarm deficiencies at the Atlanta VAMC.

Proposed award for this requirement is to Paula F Price Enterprises LLC, a verified Service Disabled Veteran Owned Small Business (SDVOSB) concern.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

The contractor shall provide all resources necessary to accomplish the deliverables described in this statement of work (SOW), except as may otherwise be specified. Furnish labor, parts, supplies and equipment necessary to provide installation and testing for the equipment contained herein per current NFPA 99 for medical gas master alarm panels. Equipment is located at VAMC, 1670 Clairmont Road, Decatur, GA 30033.

1. Provide equipment check sheets with identified conditions that will need to be monitored manually for the duration of replacing the older no longer supported master alarm panels and wiring configuration for each generating source.

Bulk Liquid Oxygen Alarm Generating Source

Instrument Air Compressor Skid Alarm Generating Source

Medical Air Compressor Skid Alarm Generating Source

Medical Vacuum Compressor Alarm Generating Source

Nitrogen Manifold Alarm Generating Source

Nitrous Oxide Manifold Alarm Generating Source

Carbon Dioxide Manifold Alarm Generating Source

2. Provide 1 to 2 weeks of necessary labor to troubleshoot and map out the current wiring configuration of the existing master alarm panels to include Qty (30) initiating devices and Qty (7) source generating equipment.

VHAPG Part 806.3 OFOC Page 2 of 4

Effective Date: 04/01/23

Identify existing cabling that may be used as part of the new installation and/or that may need replacement.

Identify existing conduits, pull boxes, and junctions between all three master alarm panels and associated initiating devices throughout the facility.

Identify the reuse and/or replacement as seen fit to accomplish Qty (2) homeruns from each initiating device to respective Master Alarm Panel(s) per NFPA 99 requirements defined in Chapter 5.

Document all homerun capabilities to respective master alarm panels for completed one-line diagram after work is completed.

3. Replace existing wiring to all initiating devices configuring them from normally open to a normally closed state per NFPA 99 code requirements.

4. Replace single existing homerun with shared commons throughout the system with two separate homeruns from each initiating device to Qty (2) different master alarm panels identified per NFPA 99 code requirement.

5. Replace third paralleled configuration off one of the home run master alarm panels to the location of the third master alarm panel per NFPA 99 code requirement.

6. Replace Qty (3) Allied Master Alarm Panels with Amico A4M Master Alarm Panels.

7. Provide necessary third-party testing and inspection to verify alarm conditions of Qty (30) initiating devices and Qty (7) source generating equipment.

8. Provide necessary training to VA Staff to include Engineering Supervisor, Supervisor of shop and associated Industrial Mechanics and/or Boiler Plant Operators.

9. Provide one-line diagram of the newly installed and reconfigured medical gas master alarm panels.

The period of performance is 6 months after issuance of the Notice to Proceed.

The Independent Government Estimate is over the Simplified Acquisition Threshold.

4. Statutory Authority Permitting Other than Full and Open Competition:

( ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.302-3;

( ) (4) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.302-4

(X) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR 6.302-5;

- VAAR 819.7008 – Sole souce awards to verified service-disabled veteran-owned small businesses ( ) (6) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.302-6;

( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302-7;

VHAPG Part 806.3 OFOC Page 3 of 4

Effective Date: 04/01/23

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

Paula F Price Enterprises LLC is a verified SDVOSB and a small business under NAICS code 238210.

This firm is aware of the project requirements and can provide pricing to enable award this fiscal year 2023. It is also expected that the VA will realize reduced administrative time and cost in the solicitation and award. It is recommended that an SDVOSB sole source is provided to Paula F Price Enterprises LLC based on the aforementioned.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

While there are other SD/VOSB and Small Business contractors available under NAICS 238210, a determination that only one SDVOSB concern is available to meet the requirement is not required per the authorities cited in section 4.

It has been determined that Paula F Price Enterprises LLC is qualified as a SDVOSB based upon their www.sam.gov and www.vetbiz.va.gov registrations against NAICS code 238210.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:

At least three sources are readily available to address this requirement. Fair and reasonably priced quotes were provided by these sources. Evergreen Medical Services (an SBA certified Small Business), PFP Enterprises LLC (a VetCert certified SDVOSB), and Triangle Manifold Services Inc. (a a VetCert Certified SDVOSB) all provided quotes. Given the IGE, the offer provided by Paula F Price Enterprises LLC is considered fair and reasonable while also meeting the goals of the Veterans First Contracting Program.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

1,337 SD/VOSBs Nationwide were located through the VetBiz database under NAICS 238210. 541 SD/VOSBs do business in Georgia under NAICS 238210. As mentioned in section 7, three vendors provided quotes for the proposed contract to the COR. One is a small business and two are VetCert verified SDVOSBs.

The COR also interviewed the General Maintenance Supervisor of the Engineering Department within the Atlanta VAMC, contacted the manufacturer of the skids, and spoke to a competent contractor (Evergreen Medical Services) about the requirement.

The Buy American Act applies insofar as the contractor can provide applicable and necessary items in a timely manner that will not compromise patient safety.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

Per authorities cited in section 4, the Contracting Officer’s determination whether to make a sole source award is a business decision wholly within the discretion of the Contracting Officer.

VHAPG Part 806.3 OFOC Page 4 of 4 Revision: 01 Effective Date: 04/01/23

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

- Firm 1: Evergreen Medical Services, Inc.

- Firm 2: Paula F Price Enterprise, LLC

- Firm 3: Triangle Manifold Services Inc.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

Any future SDVOSB sole source awards in the best interest of the VA can be rotated to other SDVOSB’s determined responsible.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Adam Doty Engineering Atlanta VAMC

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Joyce Powers Contracting Officer NCO7, Construction Team West

JOYCE C.

POWERS

525042

Digitally signed by

JOYCE C. POWERS

525042 Date: 2023.05.16 16:36:13 -04'00'

ADAM A. DOTY

1359083

Digitally signed by

ADAM A. DOTY 1359083

Date: 2023.05.17 08:40:23 -04'00'

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

Elissa Goodman Branch Chief NCO7, Construction Team West