Justification and Approval Document-Oracle DB-KO Signed_Redacted.pdf

Version – August 2015

INSTRUCTIONS:

Section 1. Contracting Activity: CCAM-CAA-B - Space, Missile Defense, and Special Programs (SMD/SP) – Army Contracting Command - Redstone

Section 2. Description of Action Enter a short TITLE describing the action you are requesting.

Section 3. Description of Services or Supplies

a. Enter a short description of Service or Supplies you are requesting.

b. For Actions without Options:

Enter the Period of Performance start and end dates with Total Value

c. For Actions with Options:

NOTE: Option quantities or performance periods are typically not allowed in J&As citing Urgency. The total period of performance of a contract awarded using this authority may not exceed the time necessary to meet the requirements of the work to be performed and for the agency to enter into another contract for the required goods or services through the use of competitive procedures.

Enter the Base Period start and end date to include Option Periods with start and end dates. Add the values and totals

FAR Clause 52.217-8 option: to or (insert completion date) FAR 52.217-8 Option to Extend Services.

As prescribed in 17.208(f), insert a clause substantially the same as the following:

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within [insert the period of time within which the Contracting Officer may exercise the option].

Section 4. Authority Select the appropriate authority FBO actions – select FAR 13.106-1(b)(1) box GSA actions – (Brand Name) select FAR 8.405-6(a)(1)(i)(B) and 8.405-6(b)(1) Brand Name

(Sole Source) select FAR 8.405-6(a)(1)(i)(B) Only One Source is Capable

CHESS actions – (Sole Source) select FAR 16.505(b)(2)(i)(B) Only One Awardee is Capable

(Brand Name) select FAR 16.505(a)(4) Brand Name

Section 5. Reasons for Authority Cited

a. Explain why the intended Contractor is the only reasonable source who can provide the required supplies or services. Discuss the unique capabilities, expertise, etc. that support the lack of competition.

b. For a brand name restriction - brand name specifications shall not be used unless the particular brand name, product, or feature is essential to the Government’s requirements. Explain why the brand specified is the only brand that will meet the Government’s needs.

c. Describe the detrimental effects/serious injury to the mission of the requiring activity or to the Government, financial or otherwise, that will result if this justification is not approved and the product or service cannot be provided by the intended sole source Contractor.

Section 6. Publicizing Contract Actions Prescribes policies and procedures for publicizing contract opportunities and award information.

Contracting officers must publicize contract actions in order to-

(a) Increase competition;

(b) Broaden industry participation in meeting Government requirements; and

(c) Assist small business concerns, veteran-owned small business concerns, service-disabled veteran-owned small business concerns, HUBZone small business concerns, small disadvantaged business concerns, and women-owned small business concerns in obtaining contracts and subcontracts.

Section 7. Market Research:

Describe the type, extent of the market research conducted to identify all qualified sources and the results thereof. In accordance with AFARS 5110.002, market research must be meaningful, complete, and current. Provide the timeframe in which market research was completed and who compiled the data. If the requirement is a brand name specification, market research must support that other companies’ similar products, or products lacking the particular feature specified, do not meet, or cannot be modified to meet, the agency’s needs.

Section 8. Other Facts:

Discuss any other facts which support the use of a sole source for this effort. Include the procurement history of the item/service. If this is a modification, include whether or not the contract award was competitive or not.

Section 9. Technical/Requirements Certification Technical/Requirements Certification certifies that the supporting data which are included in the justification are accurate and complete to the best of their knowledge and belief.

Section 10. Contracting Officer Certification/Approval Contracting Officer Certification/Approval statement of determination that the anticipated cost or price to the Government for this contract action will be fair and reasonable based upon price analysis techniques listed at FAR 13.106-3(a).