Justification_1.pdf

FWS Form (Rev. 2020) U.S. Fish and Wildlife Service

JOINT ADMINISTRATIVE OPERATIONS

Acquisitions Operations

Due to the urgency of needed repairs and the health, safety, and welfare of the occupants of the building Hamilton Pacific Chamberlain, LLC. was the only source sought as they are already on-site and have a firm understanding of the roofing issues.

A quote was sought from the contractor Hamilton Pacific Chamberlain, LLC. Hamilton Pacific Chamberlain, LLC.

is already mobilized on site and will greatly reduce the timeline for completion. HPC can start work the first of September 2024. Attached is HPC's estimate and report for the roof repairs. Other capable contractors were not able to conduct site visits, provide estimates, and mobilize sooner than 30 to 60 days out. Therefore, the refuge and contracting felt it urgent and prudent to move forward as quickly as possible with the contractor on-site (HPC) in order NOT to risk completing any interior work before completion of the necessary roof repairs.

The Cibola NWR is in the middle of completing work inside the main refuge building. The work includes the replacement of acoustic ceiling tiles. During the initiation of the work it was discovered the roof has several serious leaks which is jeopardizing the work being completed and is causing additional funds to be required for completion. The leaks also places the refuge workers health and safety at risk from possible mold development, falls due to wet surfaces etc. The roof leaks need to be addressed immediately.

The roof leaks are providing a very urgent issue to be addressed. Each day the leaks continue causes additional damage to the ongoing work being completed in the building. Also, presents a potentially dangerous mold issue and the health a welfare of the employees of the building. Slips, trips, and falls are a real risk.

Program / Project Officer

Contracting Officer

According to FAR Part 13.106(a)(2)(i), market research was conducted to establish a fair and reasonable price.

The research involved examining previous contracts and contractors who have performed similar roofing work for the U.S. Fish and Wildlife Service. Our findings indicated that the contractor Douglas Colon Group Inc. provided fair and reasonable pricing. As a result, they were awarded a firm-fixed-price (FFP) contract (140F0222P0025) in the amount of $31,000. This analysis confirmed that the acquisition was fair and reasonable. Therefore, CHRISTOPHER LOHRENGEL Digitally signed by CHRISTOPHER LOHRENGEL Date: 2024.09.03 15:30:25 -07'00'

2024.09.04 11:16:22 -05'00'

The contractor is has been in the roofing business for years as identified Online and has the required business insurances to protect both the contractor's business and the refuge building.

“A Service Disabled Veteran Owned Small Business” 14-K Irongate Drive Waldorf, MD 20602

(O) 301-632-6620 * (F) 301-632-6623

Cibola National Wildlife Refuge Visitor Center – Repair 66600 Cibola Lake Rd, Cibola, AZ 85328

SCOPE OF WORK: Various Repairs

1. Set up safety according to OSHA Standards.

2. Patch PVC membrane near the front of the building where the entrance is located.

3. Remove the walk pad near the HVAC unit and patch holes that are allowing water into the building.

4. Check for any cold welds in PVC around HVAC units.

5. Patch a 12”x 12” area in between units where the membrane is brittle and has created a hole from expansion and contraction.

6. Patch holes around the scupper where leaks are occurring with PVC membrane.

7. Caulk around all pipe penetrations to ensure a tight seal.

8. Cut all buckles on the asphalt roof and nail down the asphalt sheet to plywood.

9. 3-course all buckles to ensure a tight seal to avoid any water intrusion – approximately 400’.

10. 3-course all 4 scupper areas with butter grade ad fabric on asphalt roof.

11. 3-course HVAC curb on asphalt roof and seal areas that are causing leaks.

12. 3-course all penetrations on asphalt roof to seal all possible leaking areas.

13. Seal all coping laps with fabric and butter grade.

14. Caulk every nail on the coping to avoid water intrusion.

15. Remove all debris created by the scope of work.

16. Provide the owner with America Roofing’s standard 1-year workmanship warranty.

Description Unit Cost/Unit # Units Total Cost Remarks

Division 01 - General Requirements Project set-up L.S. $1,000.00 1 $1,000.00 Coordination L.S. $1,000.00 1 $1,000.00 Travel/Gas /Lodging/Car - $212/Day Week $1,484.00 2 $2,968.00 Job supervision and misc. labor Week $3,500.00 2 $7,000.00 Mobilization / Demobilization Job $1,000.00 1 $1,000.00

Division 02 - Subcontractor Price Subcontractor Total bid (Repair) 11,400.00$ 1 $11,400.00 Taxes 684.00$ 1 $684.00

$0.00

$0.00

$0.00

Total Base Construction Cost $25,052.00

Overhead 10% $2,505.20 Profit 10% $2,755.72 Bonding (If applicable) 2% $606.26

Total Estimated Construction Cost $30,919.18

Cibola National Wildlife Refuge Visitor Center Roof Report

66600 Cibola Lake Road, Cibola, AZ 85328

Prepared for:

Summary:

Overall, Roof is in poor shape. Currently, the lifetime of the roof systems can be extended to one to two more years if minimal roof maintenance is done. Asphalt roof (high roof) has approximately 400’ of buckles which were created by expansion and contraction of roof material. Roof buckles will need to be cut out and re-sealed.

All pipe and curb penetrations are currently exposed and vulnerable to water intrusion from the cracked asphalt tar. Scupper areas are all currently exposed and will need to be re-sealed. The roof will need to be replaced or restored with a fluid applied system. All coping on the Asphalt roof (high roof) was installed incorrectly. Coping will need to be replaced to provide a watertight system.

PVC roof (low roof) is in poor shape. Duro-Last PVC membrane is deteriorating due to aging. The membrane is brittle and separating between the fibers which create holes. Roof will need to be replaced soon and can be overlayed with a TPO roof system. Patching can be temporarily done to stop leaking from the current areas.

Coping on the PVC roof was installed incorrectly and has created punctures on the membrane with nails. All nails are backing out and creating possible “leak” areas on the parapet walls.

A proposal has been provided for short-term maintenance repairs, replacements, and roof restoration options.

Water stains at High Roof – Coming from HVAC Curb

Water stains at Low Roof in Kitchen Area – Coming from hole in membrane

Holes in membrane due to aging.

Holes in membrane due to aging at scupper.

Fastener at exterior wall, not gasket on fastener.

Holes in membrane due to aging at 2nd

Holes in membrane due to aging.

Leaking at kitchen area.

Holes in the membrane due to aging above kitchen.

Poor hand wrap at pipe.

Incorrect pitch pocket. Possibly leaking.

All coping laps need to be sealed.

Buckles at asphalt roof.

Needs to be re-sealed at exterior of

Deteriorating sealants at pipe.

Deteriorating sealants at vent.

Deteriorating sealants at duct.

Nails backing on coping caps.

Failing past repairs.