Attachment 1 - Performance Work Statement (PWS) Outdoor LED Video Display Screens and Signal Distribution Support.pdf

PERFORMANCE WORK STATEMENT

JBMDL Power in the Pines Open House and Air Show

Outdoor LED Video Display Screens and Signal Distribution Support

1.0 Purpose

This Performance Work Statement (PWS) establishes the requirement for contractor-provided outdoor LED video display screens, signal distribution, integration, power, setup, operations, maintenance, and teardown support for the Joint Base McGuire-Dix-Lakehurst (JBMDL) Power in the Pines Open House and Air Show (OHAS). The requirement shall support the in-person audience through display of Government-furnished live video, Public Affairs content, informational graphics, maps, emergency messaging, and other Government-approved content.

2.0 Scope

The contractor shall provide all personnel, equipment, transportation, setup, operation, maintenance, technical support, signal distribution, power generation, and teardown necessary to furnish and operate four outdoor LED video display screens and associated display support during the event.

This requirement is for onsite display support only. No livestream, internet broadcast, social media streaming, recording, or public virtual-audience support is required under this effort.

The Government will provide videographers, Government-furnished content, and operational direction. The contractor shall provide the equipment and technical capability necessary to receive, route, display, and distribute Government-furnished video and display content to the required screens and designated Government-furnished televisions.

3.0 Place of Performance

Performance shall occur at Joint Base McGuire-Dix-Lakehurst, New Jersey, at locations designated by the Government within the air show grounds.

4.0 Period of Performance

4.1 The contractor shall deliver, position, install, integrate, power, and test all required equipment no later than 2000 local time on Thursday prior to the event weekend.

4.2 The contractor shall provide testing support on Thursday and shall ensure all required systems are fully operational on Friday, Saturday, and Sunday from 0900 to 1700, or as otherwise directed by the Government for minor schedule adjustments based on event conditions.

4.3 Teardown and removal of contractor equipment shall begin no earlier than the conclusion of Sunday event operations, unless otherwise directed by the Government, and shall be completed within the timeframe established by the Government.

5.0 General Requirements

5.1 The contractor shall provide four outdoor LED video display screens suitable for large-crowd daytime viewing at an outdoor air show.

5.2 The Government intends to position:

• two screens on the far ends of the primary spectator area; and

• two screens behind show center, behind the Air Boss control tower.

5.3 Final placement locations, orientation, and exact standoff distances shall be directed by the Government based on operational, safety, and site conditions.

5.4 All contractor-furnished equipment shall be suitable for outdoor operation and capable of reliable performance in daylight and normal environmental conditions expected during an outdoor event.

6.0 Display Screen Requirements

6.1 The contractor shall provide:

• two (2) outdoor LED display screens, each measuring a minimum of 22 feet wide with a 16:9 aspect ratio; and

• two (2) outdoor LED display screens, each measuring a minimum of 16 feet wide with a 16:9 aspect ratio.

6.2 All screens shall:

• be suitable for daylight outdoor viewing;

• be capable of displaying live video, still graphics, informational slides, maps, Public Affairs content, sponsor recognition if approved by the Government, and emergency messaging;

• be mounted, secured, and operated in a safe and stable manner;

• include all trailers, support structures, ballast, mounts, and ancillary equipment required for safe operation;

• be positioned and aimed as directed by the Government; and

• be capable of continuous operation during required event hours.

6.3 The contractor shall identify any operating limitations associated with wind, weather, visibility, or other environmental factors that may affect safe screen operations.

7.0 Signal Integration and Display Capability

7.1 The contractor shall provide all equipment and technical capability necessary to receive, route, convert if necessary, distribute, and display Government-furnished content on all required screens.

7.2 The Government anticipates providing one primary live video feed for display on all four screens. The contractor shall be capable of receiving and displaying that primary feed on all screens simultaneously.

7.3 The contractor shall also have the capability to receive and manage multiple Government-furnished video and content inputs, including live video, graphics, slides, prerecorded content, and other approved display sources, as directed by the Government.

7.4 The contractor shall furnish all required interface equipment, converters, splitters, switchers, adapters, extenders, cables, and associated technical support necessary to ensure compatibility between contractor-furnished screens and Government-furnished content sources.

8.0 Public Affairs and Audio Coordination

8.1 The contractor shall coordinate with the Government Public Affairs office and the designated Air Boss sound-system provider to ensure compatibility of display and audio-support interfaces required for screen operations.

8.2 The contractor shall provide equipment compatible with the Air Boss sound system and Government-furnished display inputs.

8.3 If directed by the Government, the contractor shall integrate the designated event audio source with displayed content so that screen-displayed material aligns with the event audio plan.

8.4 Final authority for all displayed content, audio integration, sequencing, and display priority rests with the Government.

9.0 Chalet Television Feed Requirement

9.1 The Government will provide up to six (6) televisions for use in sponsorship chalets, hospitality areas, or other designated viewing locations.

9.2 The contractor shall provide a program feed matching the main onsite screen content to the Government-furnished televisions.

9.3 The contractor shall provide all necessary signal-distribution equipment, long-run cabling, adapters, converters, extenders, and related technical support necessary to deliver an HDMI handoff at each designated television location.

9.4 The number, exact locations, and approximate routing paths for the television feed points will be identified by the Government prior to performance.

10.0 Content Requirements

10.1 The contractor shall be capable of displaying:

• Government-furnished live video;

• Public Affairs graphics and slides;

• maps and informational content;

• emergency messaging;

• sponsor recognition or advertisements only if specifically approved by the Government; and

• prerecorded Government-furnished multimedia content.

10.2 The Government will provide known display content no later than 7 calendar days prior to the event in a mutually agreed format.

10.3 The contractor shall coordinate with the Government Public Affairs office to ensure content compatibility and playback capability.

10.4 The Government retains authority to provide updated, revised, late-breaking, or emergency content after that deadline and during event operations as required.

11.0 Emergency Messaging Capability

11.1 The contractor shall be capable of immediately interrupting displayed live or prerecorded content on all four screens to present Government-directed emergency messaging, evacuation instructions, maps, safety notifications, shelter information, or other incident-response content.

11.2 The contractor shall display Government-directed emergency messaging on all required screens within 30 seconds of notification by the Government.

12.0 Power Requirements

12.1 The contractor shall provide all generators, fuel, cabling, power-distribution equipment, and any other power support required to operate all contractor-furnished screens, signal equipment, and associated support equipment during setup, testing, operations, and teardown.

12.2 All power-generation and distribution equipment shall be safely installed, maintained, monitored, and removed by the contractor.

13.0 Setup, Testing, Operations, and Teardown

13.1 The contractor shall provide all labor, transportation, supervision, equipment, and technical support necessary for setup, integration, testing, operation, maintenance, troubleshooting, and teardown.

13.2 No later than 2000 local time on Thursday, the contractor shall:

• complete placement and setup of all four screens;

• complete power setup and signal integration;

• complete testing of the primary display feed;

• complete testing of multiple-input capability;

• complete testing of chalet television feed capability; and

• complete testing of emergency messaging capability.

13.3 The contractor shall participate in an operational verification with the Government following completion of setup and testing.

13.4 The contractor shall ensure the full system is operational for Government use beginning Friday at 0900 and continuing through required operating hours on Friday, Saturday, and Sunday.

14.0 Technical Support and Maintenance

14.1 The contractor shall provide onsite technical support during setup, Thursday testing, all operating hours on Friday through Sunday, and teardown.

14.2 The contractor shall provide sufficient qualified personnel to monitor screen operations, signal distribution, power support, and system functionality throughout the period of performance.

14.3 Any malfunction affecting a screen, signal feed, chalet television feed, power support, audio compatibility, or content display capability shall be reported to the Government immediately.

14.4 The contractor shall begin corrective action within 5 minutes of identification or Government notification of a malfunction and restore affected capability within 15 minutes, or provide an alternate acceptable solution to the Government.

15.0 Staffing Requirements

15.1 The contractor shall provide sufficient qualified personnel to install, operate, maintain, troubleshoot, and remove all required equipment.

15.2 At a minimum, the contractor shall provide:

• one onsite lead or project manager with authority to coordinate directly with the Government; and

• sufficient technical personnel to support screen setup, operations, troubleshooting, signal routing, audio coordination, power support, chalet-feed distribution, and teardown.

15.3 All contractor personnel shall be trained and qualified on the equipment they operate or maintain.

16.0 Safety Requirements

16.1 The contractor shall comply with applicable installation safety requirements, access procedures, and site restrictions.

16.2 All vehicles, trailers, generators, cables, power-distribution equipment, and support structures shall be positioned and secured to prevent trip hazards, vehicle conflicts, pedestrian hazards, and interference with emergency access, audience movement, sight lines, air show operations, or Government operations.

16.3 The contractor shall immediately report any accident, incident, unsafe condition, equipment failure, or environmental hazard affecting safe operations to the Government.

17.0 Government-Furnished Property, Information, and Support

The Government will provide:

• designated placement areas for screens and associated support equipment;

• Government-furnished live video feed(s);

• Public Affairs graphics, slides, and other approved display content;

• Government-furnished televisions for up to six chalet or hospitality locations;

• event schedule and designated points of contact; and

• direction regarding content priority, emergency messaging, and operational use.

18.0 Deliverables

The contractor shall provide:

• four operational outdoor LED display screens meeting the minimum size requirements;

• contractor-provided power support for all required contractor-furnished equipment;

• signal integration and display capability for one primary feed and multiple Government-directed inputs;

• HDMI handoff capability to up to six Government-furnished televisions;

• Thursday setup, testing, and operational verification by 2000 local time;

• full operational support from 0900 to 1700 on Friday, Saturday, and Sunday;

• onsite technical support during all required performance periods; and

• teardown and removal of contractor equipment at the conclusion of the event.

19.0 Performance Standards and Acceptance

Government acceptance shall be based on:

• timely delivery, setup, and installation of all required equipment;

• successful operational verification no later than Thursday at 2000 local time;

• satisfactory daylight visibility and functionality of all four screens;

• successful receipt and display of the Government-furnished primary feed;

• demonstrated capability to manage multiple Government-furnished inputs;

• successful HDMI handoff capability to up to six Government-furnished televisions;

• demonstrated emergency messaging override capability;

• satisfactory technical support and timely correction of malfunctions; and

• safe setup, operation, and removal of all contractor-furnished equipment.