July_4th_Fireworks_(Addendum_#1_Revision).pdf

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/pembrokepines

JULY 4TH FIREWORKS

QUICK QUOTE # RE-26-QQ-03

Issuance of Solicitation: Thursday, March 12, 2026

Questions Due Date: Thursday, March 19, 2026

Bid Submission Deadline: Thursday, April 2, 2026

THE CITY OF PEMBROKE PINES

PROCUREMENT DEPARTMENT

8300 SOUTH PALM DRIVE

PEMBROKE PINES, FLORIDA 33025

(954) 518-9020

Table of Contents

1. NOTICE

2. GENERAL PROJECT INFORMATION & TIMELINE

3. PURPOSE AND BACKGROUND

4. SCOPE OF WORK

5. SUBMITTAL DOCUMENTS

6. INSURANCE REQUIREMENTS

Attachments:

A - Sample Insurance Certificate

B - Specimen Contract - Contractual Services Agreement

QQ # RE-26-QQ-03 SECTION 1 - NOTICE Page 3

City of Pembroke Pines

SECTION 1 - NOTICE

Notice is hereby given that the City of Pembroke Pines is seeking proposals for:

QQ # RE-26-QQ-03

July 4th Fireworks

Solicitations may be found on the City of Pembroke Pines website under the Procurement

Department at http://www.ppines.com/index.aspx?NID=667, and may be downloaded directly from the OpenGov platform at https://procurement.opengov.com/portal/pembrokepines.

For Technical Support, proposers can reach the OpenGov Service Desk between 7:00 am to 10:00 pm from Monday through Friday via the following methods:

o Chat (preferred method): Click the button in the lower right-hand corner of the portal.

o E-mail: procurement-support@opengov.com o Phone: 1 (650) 336-7167

If additional help is needed with downloading the solicitation package please contact the

Procurement Department at (954) 518-9020 or by email at purchasing@ppines.com. The

Procurement Department hours are between 7:00 am to 6:00 pm on Monday through Thursday and is located at 8300 S Palm Drive, Pembroke Pines, FL 33025.

Bidders shall submit all questions regarding this bid via the City's e-Procurement Portal, located at https://procurement.opengov.com/portal/pembrokepines. Please note the deadline for submitting questions. All answers will be posted on the City's e-Procurement Portal. Bidders may also click

“Follow” on this bid to receive an email notification when answers are posted. It is the bidder's responsibility to check the portal for updates. Only written responses issued through the OpenGov platform will be considered official for interpretations or clarifications.

Proposals will be accepted until 2:00 pm on Thursday, April 2, 2026, electronically at https://procurement.opengov.com/portal/pembrokepines/projects/238285.

http://www.ppines.com/index.aspx?NID=667 https://procurement.opengov.com/portal/pembrokepines mailto:procurement-support@opengov.com mailto:purchasing@ppines.com https://procurement.opengov.com/portal/pembrokepines/projects/238285

QQ # RE-26-QQ-03SECTION 2 - GENERAL PROJECT INFORMATION & TIMELINE Page 4

SECTION 2 - GENERAL PROJECT INFORMATION & TIMELINE

2.1 Project Timeline

The work shall be completed on July 4, 2026, as specified in this solicitation.

2.2 Tentative Schedule of Events

Issuance of Solicitation (Posting Date): March 12, 2026

Question Due Date: March 19, 2026, 2:00pm

Issuance of Final Answers to Questions: March 23, 2026

Bid Submission Deadline: April 2, 2026, 2:00pm

2.3 Pre-Bid Meeting

This project will not have a pre-bid meeting.

2.4 Grant/Federal Funding

Not applicable for this project.

2.5 Proposal Security/Bid Bond

A Proposal Security shall not be required for this project.

2.6 Payment and Performance Bonds

Payment and Performance Bonds shall not be required for this project.

QQ # RE-26-QQ-03 SECTION 3 - PURPOSE AND BACKGROUND Page 5

SECTION 3 - PURPOSE AND BACKGROUND

3.1 Purpose

The City of Pembroke Pines is seeking bids from qualified firms, hereinafter referred to as the

Contractor, to provide fireworks display services to the City for July 4th celebrations herein referred as “Display.”, in accordance with the terms, conditions, and specifications contained in this solicitation.

3.2 Background

Pembroke Pines, Florida, ranked as the eleventh largest city among the state's four hundred plus municipalities and the second largest in Broward County, maintains a welcoming small-town ambiance that resonates with its residents. Located conveniently in southwest Broward County, the city provides seamless access to major highways, employment centers, entertainment venues, parks, golf courses, and a diverse array of dining and shopping options.

With a population of approximately 170,000 residents spread across 32.68 square miles, Pembroke

Pines is renowned as one of the best cities to live in America. The city boasts 28 superior parks, lush landscaping, and a distinctive South Florida charm that contributes to its natural beauty. Notably recognized as 2024's Best Place to Raise a Family in Florida, and 2024's Best City of Hispanic

Entrepreneurs by WalletHub, Pembroke Pines also earned a place as the on Money Magazine's esteemed Best Places to Live list in 2014, as the sole Florida representative, ranking in at #32 in the nation.

Incorporated in 1960, Pembroke Pines is celebrated as a safe and desirable community, having received accolades such as the All-America City designation. The city's commitment to arts and culture, exceptional schools, diverse population, numerous parks, and forward-thinking approach in an ever-evolving world make it a standout destination.

Pembroke Pines is also the home to the largest municipal-run charter school system in the nation, serving over 6,000 students across five separate campuses. The City’s award-winning charter school system is located in the Broward County School District, which is the sixth largest school district in the nation.

QQ # RE-26-QQ-03 SECTION 4 - SCOPE OF WORK Page 6

SECTION 4 - SCOPE OF WORK

4.1 Project Overview

The City of Pembroke Pines is seeking proposals from qualified firms (hereinafter referred to as the

“Contractor”) to provide fireworks display services for the City’s July 4th celebration (hereinafter referred to as the “Display”). The intent of this solicitation is for Contractors to submit their best and most creative fireworks display proposal that meets or exceeds the minimum requirements of this solicitation within a fixed, not-to-exceed cost of $35,000.

The proposed fee of $35,000 shall cover the Display and all related items. This fee shall be all-inclusive, and no additional charges will be paid, in accordance with the terms, conditions, and specifications set forth in this solicitation. Contractors are expected to propose a display that maximizes quality, duration, and visual impact while remaining within the fixed fee.

All qualified and experienced proposers must have a minimum of ten (10) years of business experience providing fireworks display services. The shooting site for the Display will be at the

Pines Recreation Center, located at 7400 Pines Boulevard.

Event Location: Pines Recreation Center, 7400 Pines Blvd, Pembroke Pines, FL 33024

Event Start Time: 9:00 PM (local time)

Proposed Budget: $35,000 (all-inclusive)

4.2 Scope of Work

The selected contractor shall provide a complete, turnkey fireworks display for the City. The Scope of Work includes all labor, materials, equipment, permits, coordination, safety measures, execution, and post-event cleanup necessary to deliver a successful fireworks display in full compliance with

City requirements and all applicable laws and regulations.

A. Display Design and Performance Requirements

1. The fireworks display shall be family-oriented, visually dynamic, and designed to appeal to audiences of all ages.

2. The show shall feature a wide variety of colors, fun shapes, and unique firing sequences, creating a memorable and engaging experience.

3. Fireworks shall be continuous from the opening sequence through the grand finale, with no gaps or dead air during the performance.

4. Maximum shell burst altitude shall not exceed 600 feet.

5. The display shall have a minimum duration of twenty-five (25) minutes.

6. The fireworks display shall be synchronized with patriotic instrumental music provided by the City.

7. The show shall include a minimum of two (2) special effects.

QQ # RE-26-QQ-03 SECTION 4 - SCOPE OF WORK Page 7

8. The display shall begin promptly at 9:00 PM local time, unless otherwise directed by the

City due to weather or safety conditions.

B. Fireworks Materials and Equipment

1. All fireworks shall be fired using electronic or remote firing systems only.

2. The contractor shall provide all equipment necessary to deliver a computer-controlled or electronically fired display, including firing consoles, control panels, wiring, and backup systems.

3. A weatherproof and fail-safe firing system is required. The contractor shall describe backup and redundancy procedures to ensure the display can be safely executed even in the event of equipment malfunction or adverse weather conditions deemed safe to proceed.

4. All fireworks shells shall be high-grade professional shells ranging from 3 inches (3”) to 6 inches (6”) in diameter, including a minimum of ninety (90) six-inch (6”) shells.

5. All fireworks must be tested, approved, and assigned appropriate EX numbers by the applicable regulatory authority.

6. Shells with tails shall be clearly identified; tails shall not be counted as separate shots.

C. Staffing, Safety, and Compliance

1. The contractor shall provide a minimum of two (2) certified and experienced pyrotechnicians to set up and fire the display, along with a sufficient number of trained assistants and handlers.

2. Each pyrotechnician must have:

▪ A minimum of five (5) years of certified experience, and

▪ Experience in at least ten (10) major electronically fired fireworks displays.

3. All display operators and assistants must be at least twenty-one (21) years of age.

4. The contractor shall comply with all applicable NFPA Codes (1123, 1124, and 1126), as well as all local, state, and federal laws and regulations.

5. The City Fire Marshal shall be permitted to inspect all fireworks, equipment, and setup to ensure compliance with safety requirements.

D. Permits, Coordination, and Communication

1. The contractor shall be responsible for obtaining all required permits, including fire, police, local, and state permits.

QQ # RE-26-QQ-03 SECTION 4 - SCOPE OF WORK Page 8

2. Permit applications shall be submitted no less than thirty (30) days prior to the event, with copies provided to the City at least three (3) weeks before the display.

3. A written operational plan outlining delivery, setup, firing procedures, weather contingencies, and emergency response shall be submitted at least two (2) weeks prior to the event.

4. The contractor shall provide continuous cell phone and radio communication for the shooter and designated City staff beginning at 8:00 AM on the day of the event and continuing through completion of the show.

5. The contractor shall attend a pre-show coordination meeting with City staff, Fire Rescue, and other relevant departments if requested, at no additional cost.

E. Inventory Control and Security

1. A detailed, itemized inventory list of all fireworks, including size, type, quantity, country of origin, and associated values, shall be submitted to the City fifteen (15) days prior to the event.

2. An on-site inventory verification shall be conducted with City staff prior to unloading fireworks, no later than 8:00 AM on the day of the display.

3. All fireworks packages shall be clearly labeled and secured at all times.

4. The contractor shall provide professional security personnel, at no additional cost to the

City, to ensure fireworks and equipment remain secure and uncompromised.

F. Cleanup and Post-Event Responsibilities

1. The contractor shall remove all debris, spent materials, and related equipment from the park and launch area immediately after the display, once safe to do so.

2. The contractor shall be fully responsible for the retrieval and disposal of any unexploded or defective fireworks.

3. Any costs incurred by the City related to unexploded or defective fireworks shall be the responsibility of the contractor.

G. Credits, Adjustments, and Weather Policy

1. If the City was to encounter various difficulties with contract performance such as, but not limited to:

a. Shells, which are not used because of damage, defective firing or other causes.

b. Shells fired after the conclusion of the grand finale.

QQ # RE-26-QQ-03 SECTION 4 - SCOPE OF WORK Page 9

c. Start of show significantly delayed by contractor (10 minutes or more) or a time break in the show (dead air time)

2. Bidder is to outline in his/her proposal what cost adjustments would be made to the contracted price of the show to reflect the above circumstances. Please be specific as to how adjustment(s) would be computed. If contractor desires, contractor may provide examples of adjustments. Note: If there is a delay in the show start or a break in the show due to weather conditions, no adjustment will be expected for that delay or break. The

City shall still require an adjustment for damaged or un-shot shells, even if there was a weather delay.

3. In the event the show is completely canceled due to weather conditions, (as determined by City personnel) the City reserves the right to reschedule or to completely cancel the display. Contractor is to outline in contractor’s proposal what price, if any, contractor may charge if show is postponed or completely cancelled due to weather conditions.

4.3 Minimum Qualifications

To be considered responsive, proposers must meet the following minimum qualifications:

• A minimum of ten (10) years of documented experience providing professional fireworks displays of similar size and scope.

• Experience producing municipally permitted fireworks displays.

• Assignment of at least two (2) certified pyrotechnicians to the event.

• All display operators and assistants must be at least twenty-one (21) years of age.

• Compliance with all applicable NFPA codes and regulatory requirements.

• Submission of at least three (3) references for comparable municipal or large-scale public events.

Failure to meet these qualifications may result in a determination of non-responsiveness.

4.4 Evaluation Criteria and Scoring (100 Points Total)

All responsive proposals received from proposers who meet or exceed the requirements contained in the Quick Quote will be evaluated by the Recreation and Cultural Arts Department. The Department will assign a staff member to review and evaluate each proposal based on the Evaluation Criteria outlined below.

Evaluations will be conducted using the information and references contained in the proposals submitted, as well as any supporting documentation provided. As such, proposers are encouraged to ensure that their submissions are as comprehensive as possible and clearly describe the details of the services they intend to provide.

QQ # RE-26-QQ-03 SECTION 4 - SCOPE OF WORK Page 10

The City reserves the right to request clarification of proposal information, waive minor irregularities, and reject any or all proposals in the best interest of the City. The City shall be the sole determinant in the evaluation and final determination of proposals submitted.

A. Program Selection / Overall Plan – 50 Points

1. Evaluation of the proposer’s overall fireworks display plan and approach, including but not limited to:

a. Quality, variety, and creativity of the proposed fireworks display

b. Total number, size, type, and sequencing of shells

c. Use of special effects and unique elements

d. Show duration, pacing, and continuous flow

e. Understanding of the Scope of Work and City requirements

f. Procedures for setup, execution, weather contingencies, and cost adjustments

B. Experience and Ability – 35 Points

1. Evaluation of the proposer’s qualifications, experience, and technical capability, including:

a. Demonstrated experience producing similar municipal fireworks displays

b. Qualifications and certifications of pyrotechnicians and key staff

c. Safety record and compliance with applicable laws and NFPA codes

d. Organizational capacity to successfully perform the required services

C. References / Past Performance – 15 Points

1. Evaluation of references and prior performance on comparable projects, including:

a. Quality of prior fireworks displays

b. Reliability, professionalism, and responsiveness

c. Successful completion of similar scope and scale events

QQ # RE-26-QQ-03 SECTION 5 - SUBMITTAL DOCUMENTS Page 11

SECTION 5 - SUBMITTAL DOCUMENTS

Bids must be submitted electronically at https://procurement.opengov.com/portal/pembrokepines on or before 2:00 pm on Thursday, April 2, 2026. Please note vendors should be registered on

OpenGov under the name of the organization that they are operating as and it should match the organization name on the documents that they are submitting and utilizing when responding to the solicitation. In addition, the vendor must complete the required documents in this section and provide any additional information requested throughout this solicitation. Any additional information requested in the solicitation should be scanned and uploaded. The City recommends for proposers to submit their proposals as soon as they are ready to do so. Please allow ample time to submit your proposals on the https://procurement.opengov.com/portal/pembrokepines website. Proposals may be modified or withdrawn prior to the deadline for submitting Proposals.

PLEASE DO NOT SUBMIT ANY PROPOSALS VIA MAIL, E-MAIL OR FAX.

Prospective proposers interested in responding to this solicitation are requested to provide all of the applicable information listed in this section. Submittals that do not respond completely to all of the requirements specified herein may be considered non-responsive and eliminated from the process.

Brevity and clarity are encouraged.

1 Please upload your complete proposal, including all elements required by the scope of work as detailed below.*

To be considered responsive, proposers must submit a complete proposal package that clearly addresses all requirements contained in this Quick Quote and Scope of Work. Proposals must be detailed and organized in a way that allows the City to confirm compliance.

At a minimum, each proposal must include the following:

A. Firm Fixed Price

1. A firm, fixed, all-inclusive price for the fireworks display in the amount of $35,000.

2. Confirmation that pricing includes all labor, materials, fireworks, equipment, electronic firing system, permits, staffing, security, coordination, execution, cleanup, and all related costs.

B. Fireworks Program / Show Design

1. A detailed fireworks program that includes:

a. Total quantity of shells proposed

b. Shell size range (3”–6”) and confirmation that the program includes at least:

1. 90 minimum six-inch (6”) shells

c. Description of shell types (peonies, willows, palms, etc.) and variety of colors/shapes

d. Confirmation the display is:

https://procurement.opengov.com/portal/pembrokepines https://procurement.opengov.com/portal/pembrokepines/projects/238285/document?section=2268557

QQ # RE-26-QQ-03 SECTION 5 - SUBMITTAL DOCUMENTS Page 12

1. Family-oriented

2. Visually dynamic

3. Continuous with no dead air

4. Maximum shell burst altitude shall not exceed 600 feet.

e. Confirmation the show includes a minimum of:

1. Twenty-five (25) minutes duration

2. Two (2) special effects

C. Run of Show / Timing

1. A clear “run of show” that includes:

a. Estimated show length

b. A breakdown of show pacing (opening, mid-show, finale)

c. Confirmation the display will begin promptly at 9:00 PM

d. Confirmation that the show will be synchronized with patriotic instrumental music provided by the City

D. Special Effects

1. Identification of all special effects included (minimum of two)

2. Description of where in the show special effects will be used and how they enhance the program

E. Equipment and Firing System

1. Confirmation that the display will be fired using electronic or remote firing systems only

2. Description of:

a. Firing system type (computer-controlled/electronic)

b. Weatherproof and fail-safe features

c. Backup and redundancy procedures in case of malfunction

F. Staffing Plan and Qualifications

1. Names, certifications and qualifications of all pyrotechnicians assigned

2. Names, certifications and qualifications of any other key staff

QQ # RE-26-QQ-03 SECTION 5 - SUBMITTAL DOCUMENTS Page 13

3. Estimated crew size (assistants/handlers)

4. Confirmation that:

a. At least two (2) certified pyrotechnicians will be on site

b. Each pyrotechnician has at least:

1. Five (5) years certified experience, and

2. Experience in ten (10) major electronically fired fireworks displays

c. All staff are 21 years of age or older

G. Experience and Past Performance

1. Detailed company experience, including confirmation of:

a. Minimum ten (10) years in business

b. Experience producing municipally permitted fireworks displays

2. Explanation of organizational capacity and ability to successfully perform the required services

3. Details regarding firm's safety record and compliance with applicable laws and NFPA codes

H. Permits and Operational Planning

1. Confirmation the contractor will obtain all required permits (local/state/fire/police)

2. Agreement that:

a. Permit applications will be submitted no less than 30 days prior to the event

b. Copies will be provided to the City at least 3 weeks prior

3. Confirmation the contractor will provide a written operational plan at least 2 weeks prior, including:

a. Delivery and setup procedures

b. Firing procedures

c. Weather contingency planning

d. Emergency response procedures

I. Inventory, Security, and Compliance

1. Confirmation that the contractor will provide:

QQ # RE-26-QQ-03 SECTION 5 - SUBMITTAL DOCUMENTS Page 14

a. A detailed inventory list of all fireworks 15 days prior (size, type, quantity, country of origin, value)

b. On-site inventory verification with City staff prior to unloading no later than 8:00

AM on the day of the event

c. Professional security at no additional cost

2. Confirmation of compliance with:

a. NFPA 1123, 1124, and 1126

b. All applicable federal, state, and local laws

3. Confirmation the City Fire Marshal may inspect all fireworks and equipment

J. Cleanup and Post-Event Responsibilities

1. Confirmation the contractor will:

a. Remove all debris, spent materials, and equipment immediately after the show (when safe)

b. Retrieve and dispose of any unexploded/defective fireworks

c. Assume responsibility for any City costs related to unexploded/defective fireworks

K. Credits, Adjustments, and Weather Policy

1. Written explanation of any price credits or reductions applicable for:

a. Unfired fireworks due to damage/malfunction

b. Fireworks fired after the grand finale

c. Contractor-caused delays of 10 minutes or more

d. Dead air caused by contractor error

2. Written policy for postponement/cancellation due to weather

*Response required

2 REFERENCE # 1

The contractor must demonstrate a minimum of ten (10) years in business and documented experience producing municipally permitted fireworks displays. The contractor shall provide at least three (3) references for comparable municipal or large-scale events performed within the past five

(5) years. References must include contact information and be capable of confirming the firm’s ability to successfully complete the scope of work outlined herein.

QQ # RE-26-QQ-03 SECTION 5 - SUBMITTAL DOCUMENTS Page 15

The contractor shall provide a minimum of two (2) certified and experienced pyrotechnicians, each at least twenty-one (21) years of age, to set up and fire the display. Each pyrotechnician must possess a minimum of five (5) years of certified experience and documented experience in at least ten (10) major electronically fired fireworks displays.

As part of the proposal evaluation process, the City may conduct an investigation of references, including a record check or consumer affairs complaints. Proposers’ submission of a proposal constitutes acknowledgment of the process and consent to investigate. The City is the sole judge in determining Proposers qualifications. In this section you will have the ability to enter information for

5 different references including their contact details and specific project information.

Please note that the City prefers references who are not current employees of the City of Pembroke

Pines, as we generally do not contact our own employees for reference checks.

Proposers are advised to confirm that:

A. Each reference provided by the Respondent has up to date contact persons and contact information;

B. The contact person provided for each reference is someone who has personal knowledge of the Proposer's performance during the referenced project; and

C. The contact person for each reference has been contacted by the Proposer regarding this specific bid submittal and such person confirmed their willingness to serve as a reference.

2.1 Reference Contact Information - Name of Firm, City, County or Agency*

*Response required

2.2 Reference Contact Information - Reference's Business Address*

*Response required

2.3 Reference Contact Information - Reference's Contact Name & Title*

*Response required

2.4 Reference Contact Information - Reference's E-mail Address*

*Response required

2.5 Reference Contact Information - Reference's Phone Number*

*Response required

2.6 Project Information - Was your firm the prime contractor for the listed project?*

☐ Yes

☐ No

*Response required

2.7 Project Information - Name of Contactor Performing the Work*

*Response required

QQ # RE-26-QQ-03 SECTION 5 - SUBMITTAL DOCUMENTS Page 16

2.8 Project Information - Name and location of the project*

2.9 Project Information - Nature of the firm's responsibility on the project and work for which staff was responsible for*

*Response required

2.10 Project Information - Project Duration*

*Response required

2.11 Project Information - Completion (Anticipated) Date*

*Response required

2.12 Project Information - Size of Project*

*Response required

2.13 Project Information - Cost of Project*

*Response required

3 REFERENCE # 2

3.1 Reference Contact Information - Name of Firm, City, County or Agency*

*Response required

3.2 Reference Contact Information - Reference's Business Address*

*Response required

3.3 Reference Contact Information - Reference's Contact Name & Title*

*Response required

3.4 Reference Contact Information - Reference's E-mail Address*

*Response required

3.5 Reference Contact Information - Reference's Phone Number*

*Response required

3.6 Project Information - Was your firm the prime contractor for the listed project?*

☐ Yes

☐ No

*Response required

3.7 Project Information - Name of Contactor Performing the Work*

*Response required

3.8 Project Information - Name and location of the project*

*Response required

3.9 Project Information - Nature of the firm's responsibility on the project and work for which staff was responsible for*

QQ # RE-26-QQ-03 SECTION 5 - SUBMITTAL DOCUMENTS Page 17

3.10 Project Information - Project Duration*

3.11 Project Information - Completion (Anticipated) Date*

*Response required

3.12 Project Information - Size of Project*

*Response required

3.13 Project Information - Cost of Project*

*Response required

4 REFERENCE # 3

4.1 Reference Contact Information - Name of Firm, City, County or Agency*

*Response required

4.2 Reference Contact Information - Reference's Business Address*

*Response required

4.3 Reference Contact Information - Reference's Contact Name & Title*

*Response required

4.4 Reference Contact Information - Reference's E-mail Address*

*Response required

4.5 Reference Contact Information - Reference's Phone Number*

*Response required

4.6 Project Information - Was your firm the prime contractor for the listed project?*

☐ Yes

☐ No

*Response required

4.7 Project Information - Name of Contactor Performing the Work*

*Response required

4.8 Project Information - Name and location of the project*

*Response required

4.9 Project Information - Nature of the firm's responsibility on the project and work for which staff was responsible for*

*Response required

4.10 Project Information - Project Duration*

*Response required

4.11 Project Information - Completion (Anticipated) Date*

QQ # RE-26-QQ-03 SECTION 5 - SUBMITTAL DOCUMENTS Page 18

4.12 Project Information - Size of Project*

4.13 Project Information - Cost of Project*

*Response required

5 REFERENCE # 4

5.1 Reference Contact Information - Name of Firm, City, County or Agency

5.2 Reference Contact Information - Reference's Business Address

5.3 Reference Contact Information - Reference's Contact Name & Title

5.4 Reference Contact Information - Reference's E-mail Address

5.5 Reference Contact Information - Reference's Phone Number

5.6 Project Information - Was your firm the prime contractor for the listed project?

☐ Yes

☐ No

5.7 Project Information - Name of Contactor Performing the Work

5.8 Project Information - Name and location of the project

5.9 Project Information - Nature of the firm's responsibility on the project and work for which staff was responsible for

5.10 Project Information - Project Duration

5.11 Project Information - Completion (Anticipated) Date

5.12 Project Information - Size of Project

5.13 Project Information - Cost of Project

6 REFERENCE # 5

6.1 Reference Contact Information - Name of Firm, City, County or Agency

6.2 Reference Contact Information - Reference's Business Address

6.3 Reference Contact Information - Reference's Contact Name & Title

6.4 Reference Contact Information - Reference's E-mail Address

6.5 Reference Contact Information - Reference's Phone Number

6.6 Project Information - Was your firm the prime contractor for the listed project?

☐ Yes

☐ No

6.7 Project Information - Name of Contactor Performing the Work

6.8 Project Information - Name and location of the project

6.9 Project Information - Nature of the firm's responsibility on the project and work for which staff was responsible for

6.10 Project Information - Project Duration

6.11 Project Information - Completion (Anticipated) Date

6.12 Project Information - Size of Project

6.13 Project Information - Cost of Project

7 VENDOR REGISTRATION

QQ # RE-26-QQ-03 SECTION 5 - SUBMITTAL DOCUMENTS Page 19

7.1 Do you currently have a City of Pembroke Pines Vendor Number registered in the

PaymentWorks System?*

▪ The City of Pembroke Pines utilizes OpenGov as its e-Procurement platform for solicitation and bid submission purposes. However, please be advised that vendor registration for onboarding and processing payments is handled separately through the City's Accounts Payable Division using PaymentWorks, a secure online vendor management platform.

▪ All vendors that will be submitting invoices and requiring payments from the City are required to register on the PaymentWorks platform. If the vendor is not currently registered with the City via PaymentWorks and does not have a Vendor Number, the

City will have to invite the vendor to register.

▪ For formal solicitations such as this project, the Procurement Department will send

PaymentWorks registration invitations to vendor(s) who are under active consideration for award. Please be aware that not all vendors who submit proposals will receive an invitation, in order to manage system usage and avoid onboarding vendors who are unlikely to receive payments from the City.

▪ Invitations will typically be sent to the contact listed on the submitted Vendor

Information Form.

▪ Failure to complete the PaymentWorks vendor registration process, or to maintain current vendor registration documentation, within the timeframe specified by the City may result in a determination of non-responsiveness and disqualification from award.

Vendors under consideration for award must successfully complete the registration process upon invitation. If the vendor fails to complete registration in a timely manner, the City reserves the right to withdraw the intended award and proceed with award to the next highest-ranked responsive and responsible vendor, or take any other action deemed to be in the best interest of the City.

☐ Yes

☐ No

*Response required

When equals "Yes"

7.1.1 What is your Vendor Number?*

8 OPTIONAL DOCUMENTATION

QQ # RE-26-QQ-03 SECTION 5 - SUBMITTAL DOCUMENTS Page 20

8.1 ADDITIONAL INFORMATION

a. Please provide any additional information that you deem necessary to complete your proposal in this section, if it has not been requested in another section.

8.2 PROFESSIONAL LICENSES

a. If applicable, please upload any professional licenses that may be required to perform the services outlined in the solicitation.

QQ # RE-26-QQ-03 SECTION 6 - INSURANCE REQUIREMENTS Page 21

SECTION 6 - INSURANCE REQUIREMENTS

6.1 General Indemnification

The Contractor shall indemnify and hold harmless the CITY and its officers, employees, agents and instrumentalities from any and all liability, losses or damages, including attorneys' fees and costs of defense, which the CITY or its officers, employees, agents or instrumentalities may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to or resulting from the performance of this Agreement by the Contractor or its employees, agents, servants, partners, principals or subcontractors. The Contractor shall pay all claims and losses in connection therewith and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the CITY, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorneys’ fees which may issue thereon. The Contractor expressly understands and agrees that any insurance protection required by this Agreement or otherwise provided by the Contractor shall in no way limit the responsibility to indemnify, keep and save harmless and defend the CITY or its officers, employees, agents and instrumentalities as herein provided.

6.2 Insurance Coverage

A. Contractor shall not commence work under this Agreement until it has obtained all insurance required under this paragraph and such insurance has been approved by the Risk

Manager of the CITY nor shall the Contractor allow any subcontractor to commence work on any subcontract until all similar such insurance required of the subcontractor has been obtained and similarly approved.

B. Certificates of Insurance, reflecting evidence of the required insurance, shall be filed with the

CITY’s Risk Manager prior to the commencement of this Agreement. Policies shall be issued by companies authorized to do business under the laws of the State of Florida. The insurance company shall be rated no less than “A” as to management, and no less than “Class

VI” as to financial strength according to the latest edition of Best’s Insurance Guide published by A.M. Best Company.

C. Certificates of Insurance shall provide for thirty (30) days’ prior written notice to the CITY in case of cancellation or material changes in the policy limits or coverage states. If the carrier cannot provide thirty (30) days’ notice of cancellation, either the Contractor or their

Insurance Broker must agree to provide notice.

D. Insurance shall be in force until all obligations required to be fulfilled under the terms of the

Agreement are satisfactorily completed as evidenced by the formal acceptance by the

CITY. In the event the insurance certificate provided indicates that the insurance shall terminate and lapse during the period of this Agreement, the Contractor shall furnish, at least forty-five (45) days prior to the expiration of the date of such insurance, a renewed certificate of insurance as proof that equal and like coverage for the balance of the period of

QQ # RE-26-QQ-03 SECTION 6 - INSURANCE REQUIREMENTS Page 22 the Agreement and extension thereunder is in effect. The Contractor shall neither commence nor continue to provide any services pursuant to this Agreement unless all required insurance remains in full force and effect. Contractor shall be liable to CITY for any lapses in service resulting from a gap in insurance coverage.

E. Contractor shall be required to obtain all applicable insurance coverage, as indicated in the sections below, prior to commencing any work pursuant to this Agreement.

6.3 Comprehensive General Liability Insurance

Comprehensive General Liability Insurance written on an occurrence basis including, but not limited to: coverage for bodily injury and property damage, personal & advertising injury, products & completed operations, and contractual liability. Coverage must be written on an occurrence basis, with limits of liability no less than:

A. Each Occurrence Limit - $1,000,000

B. Fire Damage Limit (Damage to rented premises) - $100,000

C. Personal & Advertising Injury Limit - $1,000,000

D. General Aggregate Limit - $2,000,000

E. Products & Completed Operations Aggregate Limit - $2,000,000

Products & Completed Operations Coverage shall be maintained for the later of three (3) years after the delivery of goods/services or final payment under the Agreement. (For Construction projects:

Increase to ten (10) years and include a Designated Construction Project(s) General Aggregate

Limit)

The City of Pembroke Pines must be shown as an additional insured with respect to this coverage. The CITY’s additional insured status shall extend to any coverage beyond the minimum limits of liability found herein.

6.4 Workers’ Compensation and Employers’ Liability Insurance

Workers’ Compensation and Employers’ Liability Insurance covering all employees, and/or volunteers of the Contractor engaged in the performance of the scope of work associated with this

Agreement. In the case any work is sublet, the Contractor shall require the subcontractors similarly to provide Workers’ Compensation Insurance for all the latter’s employees unless such employees are covered by the protection afforded by the Contractor Coverage for the Contractor and all subcontractors shall be in accordance with applicable state and/or federal laws that may apply to

Workers’ Compensation Insurance with limits of liability no less than:

A. Workers’ Compensation: Coverage A – Statutory

B. Employers Liability: Coverage B

$500,000 Each Accident

QQ # RE-26-QQ-03 SECTION 6 - INSURANCE REQUIREMENTS Page 23

$500,000 Disease – Policy Limit

$500,000 Disease – Each Employee

If Contractor claims to be exempt from this requirement, Contractor shall provide CITY proof of such exemption along with a written request for CITY to exempt Contractor, written on Contractor letterhead.

6.5 Comprehensive Auto Liability Insurance

Comprehensive Auto Liability Insurance covering all owned, non-owned and hired vehicles used in connection with the performance of work under this Agreement, with a combined single limit of liability for bodily injury and property damage no less than:

A. Any Auto (Symbol 1)

Combined Single Limit (Each Accident) - $1,000,000

B. Hired Autos (Symbol 8)

Combined Single Limit (Each Accident) - $1,000,000

C. Non-Owned Autos (Symbol 9)

Combined Single Limit (Each Accident) - $1,000,000

If work under this Agreement includes transportation of hazardous materials, policy shall include pollution liability coverage equivalent to that provided by the latest version of the ISO pollution liability broadened endorsement for auto and the latest version of the ISO Motor Carrier Act endorsement, equivalents or broader language.

If Contractor requests reduced limits under a Personal Auto Liability Policy and it is agreed to by the CITY, coverage shall include Bodily Injury limits of $100,000 per person/$300,000 per occurrence and Property Damage limits of $300,000 per occurrence.

6.6 Umbrella/Excess Liability Insurance

Umbrella/Excess Liability Insurance in the amount of $2,000,000 as determined appropriate by the

CITY depending on the type of job and exposures contemplated. Coverage must be follow form of the General Liability, Auto Liability and Employer’s Liability. This coverage shall be maintained for a period of no less than the later of three (3) years after the delivery of goods/services or final payment pursuant to this Agreement.

The City of Pembroke Pines must be shown as an additional insured with respect to this coverage. The CITY’s additional insured status shall extend to any coverage beyond the minimum limits of liability found herein.

6.7 Environmental/Pollution Liability Insurance

Environmental/Pollution Liability insurance shall be required with a limit of no less than $1,000,000 per wrongful act. Coverage shall include: Contractor’s completed operations, sudden, accidental

QQ # RE-26-QQ-03 SECTION 6 - INSURANCE REQUIREMENTS Page 24 and gradual pollution conditions. This coverage shall be maintained for a period of no less than the later of three (3) years after the delivery of goods/services or final payment pursuant to this

Agreement. Retroactive date, if any, to be no later than the first day of service to the CITY. (Limit to align with size and scope of the Agreement and exposure inherent with operation/services being performed. For Construction projects: Increase to ten (10) years)

The City of Pembroke Pines must be shown as an additional insured with respect to this coverage. The CITY’s additional insured status shall extend to any coverage beyond the minimum limits of liability found herein.

6.8 Required Endorsements

A. The City of Pembroke Pines shall be named as an Additional Insured on each of the Liability

Policies required herein.

B. Waiver of all Rights of Subrogation against the CITY.

C. Thirty (30) Day Notice of Cancellation or Non-Renewal to the CITY.

D. Contractor’s policies shall be Primary & Non-Contributory.

E. All policies shall contain a “severability of interest” or “cross liability” clause without obligation for premium payment of the CITY.

F. The City of Pembroke Pines shall be named as a Loss Payee on all Property and/or Inland

Marine Policies as their interest may appear.

6.9 Additional Requirements

A. Any and all insurance required of the Contractor pursuant to this Agreement must also be required by any subcontractor in the same limits and with all requirements as provided herein, including naming the CITY as an additional insured, in any work that is subcontracted unless such subcontractor is covered by the protection afforded by the

Contractor and provided proof of such coverage is provided to CITY. The Contractor and any subcontractors shall maintain such policies during the term of this Agreement.

B. The CITY reserves the right to require any other additional types of insurance coverage and/or higher limits of liability it deems necessary based on the nature of work being performed under this Agreement.

C. The insurance requirements specified in this Agreement are minimum requirements and in no way reduce any liability the Contractor has assumed in the indemnification/hold harmless section(s) of this Agreement.