Jul 2025 Salt Fork Mining Rough RFQ Quick Quote.docx
DOCX document 39 KB Posted
- Solicitation number
- SRC0000032463
- Issued by
- Geauga County, Ohio
About this file
This document is a Request for Quotation (RFQ) issued by the Ohio Department of Natural Resources for Salt Fork State Park, specifically seeking mining rough products for the Sandy Creek Mining Company sluice. The solicitation requests three distinct mining rough packages: 160 units of 3 lb Arrowhead Find bags, 420 units of 2 lb Prospector gemstone bags, and 390 units of 10 lb Mother Lode Mining Bags, all to be delivered to Salt Fork State Park located at 14755 Cadiz Rd., Lore City, Ohio. The contract will be awarded to the lowest responsive and responsible bidder by line item, with a contract term extending through June 30, 2026. Potential bidders are encouraged to contact Camp Coordinator Laurie Stoner prior to submitting a bid response, and the products must precisely fit the existing Sandy Creek Mining Company sluice specifications.
The pricing and invoicing details require bidders to include shipping costs within their item pricing, with all invoices to be submitted directly to Ohio Shared Services (OSS) via email or mail. Invoices must include specific details such as the Purchase Order number, supplier name, ship-to address, unique invoice number, service date, itemized services/materials, line charges, and comply with the requirement of no Ohio state sales tax. The procurement is structured as F.O.B. Destination/Pre-Paid/Allowed, meaning the contractor bears all freight costs and risk of loss until the state accepts the deliverables. The total procurement appears to be for resale items at the state park, with an emphasis on maintaining compatibility with the existing mining sluice equipment.
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Other files
| File | Type | Posted |
|---|---|---|
| OhioBuys FAQs for Suppliers.pdf | ||
| DAS Standard_T_C_3-31-25.pdf |
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Text version
The Ohio Department of Natural Resources is requesting bids for: Sandy Creek mining rough for the mining sluice at Salt Fork State Park.
Name or Title of the Service or Supply: Mining Rough for the Sandy Creek Mining Co sluice Ordering Division and address: Salt Fork State Park, 14755 Cadiz Rd., Lore City, Ohio 43755 Specifications The campground at Salt Fork State Park needs to purchase mining rough for resale that is designed to meet the specifications of the existing Sandy Creek Mining Company sluice that has been in existence at the park for over ten years.
Shipping costs must be included in the cost of the item.
These items listed below must be compatible with Sandy Creek Mining Company Sluice. Mining rough must be sized precisely to fit the Sandy Creek Mining Company sluice as to maintain proper operation and not damage the sluice and or pumps.
| Item |
| Description |
| Quantity |
| Sandy Creek Mining Co Arrowhead Find |
| Arrowhead Find – 3 lb Arrowhead bags with 7 arrowheads, keeper bag, and personalized labels for mining rough bag and keeper bag. |
| 160 |
| Sandy Creek Mining Co Prospector |
| Prospector – 2 lb gemstone bag with gemstone post card, keeper bag, and personalized labels for mining rough bag and keeper bag. |
| 420 |
| Sandy Creek Mining Co Mother Lode |
| 10 lb Mother Lode Mining Bag with gemstones, fossils, shark teeth, arrowheads, and large amethyst druze specimen. Includes 2 ID cards and 2 collection bags. |
| 390 |
Delivery Salt Fork State Park 14755 Cadiz Rd., Lore City, Ohio 43755 Attention Laurie Stoner, 740-255-4267, laura.stoner@dnr.ohio.gov
F.O.B. DESTINATION/PRE-PAID/ALLOWED. The Contractor must provide Deliverables under this Contract F.O.B. Destination/Pre-Paid/Allowed. The place of destination will be specified by the Ordering Agency on the agency’s purchase order or other ordering document. Cost of the freight must be borne and paid by the Contractor unless otherwise stated.
All risk of loss, regardless of the cause, will remain with the Contractor until title to the Deliverable passes to the State. Unless otherwise provided in this Contract, the State will determine whether the Contractor provided each Deliverable required in this Contract and has fully met all work requirements of this Contract. Title to any Deliverables will pass to the State on Acceptance of the Deliverable.
Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State.
Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by line item.
Site Visit & Point of Contact Prior to submitting a bid response, offerors are encouraged to contact the Park at:
Salt Fork State Park at 14755 Cadiz Rd., Lore City, Ohio 43755 Camp Coordinator: Laurie Stoner, 740-255-4267, laura.stoner@dnr.ohio.gov
Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract.
Bill to information:
Origin – DNR – N07 All invoices must be submitted DIRECTLY to Ohio Shared Services (OSS).
-EMAIL the invoice to: invoices@ohio.gov --MAIL the invoice to: Ohio Shared Services, PO Box 182880, Columbus, Ohio 43218-2880
In order to process your invoice, please make sure all the required information listed below is on your invoice before submitting it to OSS or they will be returned for not being a proper invoice.
| 1. | Must include the Purchase Order (PO) number assigned and Origin Number listed above |
| 2. | Supplier full name as it appears on your PO |
| 3. | The Ship to and/or service facility name and full address |
| 4. | Unique invoice number |
| 5. | Date of service or date work was completed. |
| 6. | Complete itemization of services performed, materials or goods supplied and/or labor furnished |
| 7. | Line charge(s). If parts are included, please break out lines with product and charges separately. |
| 8. | No State of Ohio sales tax |
| 9. | Remit to address must match our records for payment |
| 10. | This PO is only valid for the goods and/or services received through June 30, 2026. |
| 11. | Any goods/services received after June 30, 2026 will require a new PO. |
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