OGC_IA Performance Work Statement - DRAFT.pdf

Performance Work Statement for

DoD Office of General Counsel, International Affairs Technical and Analytical Support Services (Bridge)

November 19, 2024

Part 1

General Information

1. GENERAL: This is a non-personal services contract to provide technical and Analytical Support Services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Technical and Analytical Support Services as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The Office of the General Counsel is headed by the General Counsel of the Department of Defense (DoD). Appointed by the President with the advice and consent of the Senate, the General Counsel is by law the Chief Legal Officer of the DoD (10 U.S.C. § 140).

OGC is responsible to the DoD General Counsel for legal advice and principally supports: the DoD General Counsel; the Under Secretary of Defense (Policy); the Assistant Secretaries for International Security Affairs (ISA), Asian and Pacific Security Affairs (APSA), Homeland Defense and Global Security Affairs (D&GS), Strategy, Plans, and Capabilities (SP&C), and Special Operations/Low-Intensity Conflict (SO/LIC). OGC (IA) works closely with other senior attorneys and policy makers throughout the Department of Defense, the Military Departments, the Joint Staff, the Departments of Justice, State, Treasury, and other U.S. Government agencies.

OGC responsibilities include providing legal advice on: the constitutional and national security law issues associated with the worldwide activities of the U.S. Armed Forces under U.S. law and international law, including treaties and international agreements, and relevant UN Security Council Resolutions; DoD policy and planning; counterterrorism; the U.S. armed conflict against al-Qaida and the Islamic State of Iraq and Syria (ISIS); law of war; war crimes; war powers; coalition relations and assistance; arms control negotiations and implementation; non- proliferation and cooperative threat reduction; defense trade/export controls and international cooperative research and development programs; status of forces agreements, bilateral and multilateral agreements; international litigation; law of outer space; cyber matters; regional matters (Asia-Pacific, Europe, Central Asia, Middle East, Africa, Southwest Asia, and the Western Hemisphere); and homeland defense/support for civil authorities.

OGC (IA) processes thousands of legal reviews per year. Legal reviews by OGC (IA) are required in many instances before policy decisions or missions can be authorized -- in many instances by the Secretary of Defense or, on occasion, by the President of the United States.

1.3 Objectives: The Government is seeking to obtain contractor support services and expertise that will assist OGC to continue to provide highly effective and timely legal review and advice to DoD civilian and military principal officials on international law and national security law, and on country-specific DoD international agreements in support of Department of Defense and in coordination with the Department of State and other U.S. Government departments and agencies.

1.4 Scope: Provide research, analysis, and administrative support for the daily tasks required by OGC.

General: This is a non-personnel services contract. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.5 Period of Performance: The base period of performance is a three-months base period.

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The QCP shall be delivered via electronic mail within 10 days of contract award. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays:

New Year’s Day, January 1.

Martin Luther King Jr.’s Birthday, the third Monday in January.

President’s Day, the third Monday in February.

Memorial Day, the last Monday in May.

Juneteenth National Independence Day, June 19.

Independence Day, July 4.

Labor Day, the first Monday in September.

Columbus Day, the second Monday in October.

Veterans Day, November 11.

Thanksgiving Day, the fourth Thursday in November.

Christmas Day, December 25.

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 8:30 a.m. – 5:00 p.m. Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed in offices located in the Pentagon or in offices located in or around the Washington DC area,

1.6.6 Type of Contract: The government will award a Firm Fixed Price Contract type.

1.6.7 Security Requirements All tasks must be conducted in full compliance with DoD security regulations. Contractors submitting a quotation for this requirement must have personnel that are cleared at the Secret or Top Secret level. Work performed in OGC spaces under this contract is TOP SECRET/SCI.

Personnel who support this effort must have a TOP SECRET/SCI clearance, unless otherwise indicated, at the time of submission of the quotation or an active Top Secret clearance with adjudicated SCI eligibility at the beginning of the performance period. If the TS/SCI adjudication date is more than five years old, please indicate whether the periodic reinvestigation is in progress. Otherwise, the Government will assume that the clearance has lapsed.

The Contractor shall comply with all applicable Department of Defense security regulations and procedures during the performance of this contract. The Contractor shall not disclose and must safeguard procurement sensitive information, computer systems and data, privacy act data, and Government personnel work products that are obtained or generated in the performance of this contract. If necessary, the Contractor will be required to provide clearances for personnel requiring access to Government computers and workstations. See Attachment “DD254,” for details.

1.6.7.1 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured. The Contractor shall comply with all applicable Department of Defense security regulations and procedures during the performance of this contract. The Contractor shall not disclose and must safeguard classified information, procurement sensitive information, computer systems and data, privacy act data, pre-decisional work-product, attorney work-product, privileged attorney-client communications, and Government personnel work products that are obtained or generated in the performance of this contract. If necessary, the Contractor will be required to provide clearances for personnel requiring access to Government computers and workstations.

1.6.7.2 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer and OGC Security.

1.6.7.2.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.7.2.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.7.3 Lock Combinations. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.8 Special Qualifications: N/A

1.6.9 Post Award Conference/Periodic Progress Meetings: N/A

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract:

issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11* Key Personnel: The follow personnel are considered key personnel by the government: Senior Administrator, (2,) Legal Analysts, Office Coordinator and (2) Document Analysts. All Key Personnel must have an Active TS/SCI clearance. During the first ninety (90) calendar days of performance of any order, the Contractor shall make no substitutions of key personnel unless illness, death, or termination of employment necessitates the substitution. The Contractor shall notify the Contracting Officer as soon as possible after the occurrence of any of these events. In addition, the Contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitutions, complete résumés for the proposed substitutes, and any additional information requested by the Contracting Officer. The Contracting Officer shall notify the Contractor within ten (10) business days whether the substitute is acceptable.

Acceptability will be based on a comparison of the proposed key personnel résumé to that of the minimum qualifications.

After the initial ninety (90) calendar days of performance, the Contractor may propose substitutions. The Contractor shall submit résumés for the proposed substitutes to the Contracting Officer. The Contracting Officer may request additional information as needed. The contractor shall backfill any permanent vacant position with thirty (30) calendar days. The thirty (30) calendar-day clock begins the day after the vacating employee’s last day of work. If any position is not filled with the thirty (30) calendar-day window, the Government reserves the right to request reimbursement of that position for the length of its vacancy beginning on day thirty one (31).

The Contracting Officer shall notify the Contractor within ten (10) business days whether the substitute is acceptable. Acceptability will be based on a comparison of the proposed key personnel résumé to that of the incumbent.

Deliverables and Departing Personnel: All contract deliverables are expected to continue regardless of any departing or on-boarding of personnel, personnel on short-term or long-term leave or any vacant positions.

Contractor shall backfill any permanently vacant position with thirty (30) calendar days. The thirty (30) calendar-day clock begins the day after the vacating employee’s last day of work. If any position is not filled with the thirty (30) calendar-day window, the Government reserves the right to request reimbursement of that position for the length of its vacancy beginning on day thirty one (31).

The minimum qualifications for each key position are as follows:

1.6.11.1 Senior Administrator.

• Contractor shall have 5 years of relevant experience

• Bachelor’s Degree and/or Master’s Degree.

• DoD experience preferred.

1.6.11.2 Legal Analyst II.

• Contractor shall have 3 years of relevant experience

• Master’s degree and/or other postgraduate degree.

• Experience working with legal documents and or international relations is preferred.

1.6.11.3 Legal Analyst I

• Bachelor’s degree. Master’s degree preferred.

• Previous government, law office, corporate general counsel office, or JAG office experience is highly desired.

1.6.11.4 Office Coordinator.

• Contractor shall have 6 years of relevant experience with administrative work and knowledge functions, processes, practices, and procedures

• Bachelor’s Degree.

1.6.11.5 Document Analysts (2).

• Contractor shall have 3 years of relevant experience.

• Previous experience with archiving documents and chronological filing.

• DoD experience is preferred.

1.6.12 Identification of Contractor Employees: All Contractor personnel performing work under this contract shall conspicuously display a government-issued photo identification badge or badges as appropriate. Badges shall display, at a minimum, the Contractor personnel’s full name and the legal name under which the Contractor is doing business. Contractor personnel shall wear their badges while attending meetings and will identify themselves as contractor personnel, stating their name and their company’s name. All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.13 Organizational Conflict of Interest & Non-Disclosure Agreement: All Contractor personnel who perform work under this contract, shall execute and sign a non-disclosure statement provided as an attachment to this task order. A signed copy of this statement shall be provided to the Contracting Officer and to the COR within 5 days of contract award.

1.6.14 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.15 Privacy: Contractor personnel may have access to information subject to the Privacy Act in the performance of this task. All assigned Contractor personnel shall comply with all the requirements of the Privacy Act. The Contractor is responsible for providing all its personnel working on this contract with Privacy Act training and providing notice of completion of such training to the COR.

1.6.16 Monthly Reports: The Contractor is responsible for submitting a monthly progress report. The Contractor shall propose a format to be approved by the Government that meets the intent of the report, which shall include, at a minimum, the following: 1) status of the tasks and deliverables, 2) discussion of activities that map back to the tasks and deliverables identified in the task order including a summary of briefings, meetings, or visits and accomplishments during the reporting period; 3) milestones achieved; 4) anticipated activity for the next reporting period; and 5) problems encountered or anticipated, and recommended resolutions.

The report will discuss the overall contract status to include: employee schedules; challenges, the actions taken, and the results of the actions; issues; concerns; and highlights of the previous month. Additionally, the report should include other information that the Contractor deems appropriate or that the COR, the Contracting Officer, and the Contractor have agreed upon. The report shall be submitted via electronic means to the COR no later than the 10th of each month.

1.6.17 Monthly Contact Funds Report: The Contractor shall provide a monthly contract funds report detailing financial information including the amount of award by CLIN, invoiced costs for period submitted, amount invoiced to date, amount remaining, and percentage remaining. Additionally, the report should include other information that the Contractor deems appropriate or that the COR, the Contracting Officer, and the Contractor have agreed upon. The report shall be submitted via electronic means to the COR no later than the 10th of each month.

1.6.18 Final Report: The Contractor shall provide a final report to the COR. The final report shall include the following: (1) location of all Government work products generated by the Contractor; (2) pending tasks/action requiring the Government’s attention; (3) problems or constraints encountered; and (4) suggested solutions to problems or constraints encountered. The Contractor shall provide all data deliverables in a hard copy format, in English, with an editable electronic version to the COR no later than 10 days following the end of this contract, and each subsequent option.

1.6.19 Personnel Identity Verification of Contractor Personnel (FAR 52.204-9): The Contractor shall comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24, and Federal Information Processing Standards Publication (FIPS PUB) Number 201.

The Contractor shall insert this clause in all subcontracts when the Subcontractor is required to have physical access to a federally-controlled facility or access to a Federal information system.

1.6.20: Attestation of Security Responsibility (DFARS 252.204-7005): Contractor employees cleared for access to Top Secret (TS), Special Access Program (SAP), or Sensitive Compartmented Information (SCI) shall attest orally that they will conform to the conditions and responsibilities imposed by law or regulation on those granted access. Reading aloud the first paragraph of Standard Form 312, Classified Information Nondisclosure Agreement, in the presence of a person designated by the Contractor for this purpose, and a witness, will satisfy this requirement. Contractor employees currently cleared for access to TS, SAP, or SCI may attest orally to their security responsibilities when being briefed into a new program or during their annual refresher briefing. There is no requirement to retain a separate record of the oral attestation.

If an employee refuses to attest orally to security responsibilities, the Contractor shall deny the employee access to classified information and shall submit a report to the Contractor’s security activity. (End Clause)

1.6.21: Disclosure and Avoidance of Inherently Governmental Functions: The Contractor shall not perform or give the appearance of performing inherently governmental functions as described in FAR Part 2 and Subpart 7.5, and applicable DoD policy. None of the services to be performed are inherently governmental functions. All Contractor personnel shall identify themselves as Contractor Support in all forms of communication during the performance of their duties under this Agreement. In accordance with DFARS 211.106, Contractor personnel shall never identify themselves as representing the Government, but rather shall identify themselves as being under contract to Government. The Contractor shall:

Answer all telephone calls and have a personalized voice message with an introductory statement that includes the fact that the person is contracted support.

Include a title block in all emails that states the fact that the person is contracted support.

Ensure all those with whom the person interacts in any face-to-face dealings while supporting the Government understands that the person is contracted support.

Contractor personnel shall not participate in any deliberations or meetings intended to exercise an inherently governmental function. All final determinations such as binding the United States to take or not to take some action, selecting program priorities, and providing direction to Federal employees shall be made by the government. The Contractor shall immediately notify the Contracting Officer’s Representative (COR) and the Contracting Officer if performance of an activity would result in the performance of an inherently governmental function.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative BCTF Boards, Commissions, and Task Forces CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DD Form 254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense EM Enterprise Management Directorate FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit WHS Washington Headquarters Services

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Services: N/A

3.2 Facilities: The Government will provide working space and all equipment needed for the duration of the contract. The Government will provide access to the NIPR-Net and SIPR-Net and classified storage as required. The Contractor shall use Government-furnished facilities and equipment and Contractor facilities, as necessary, to accomplish tasks required under this contract.

3.3 Utilities: N/A

3.4 Equipment: N/A

3.5 Materials: N/A

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2. Secret Facility Clearance: The contractor shall possess and maintain a SECRET facility clearance from the Defense Security Service. The Contractor’s employees, performing work in support of this contract shall have been granted a SECRET security clearance from the Defense Industrial Security Clearance Office.

4.3. Materials: N/A

4.4. Equipment: N/A

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide services for technical and Analytical support services.

5.2. Task Heading.

5.2.1. Senior Administrative support shall include, but not limited to:

1. Providing initial analysis, review, and support for international agreements.

2. Providing preliminary review and preliminarily preparing orders authorizing the deployment of

U.S. forces worldwide, orders to execute military operations, and rules of engagement.

3. Providing preliminary reviews, research, and technical support on all aspects of defense-related international agreements, including but not limited to, defense trade cooperation treaties, intellectual property agreements, international cooperative agreements, acquisition and cross-servicing agreements, and status of forces agreements before final review by a Government attorney.

4. Preparing preliminary reviews of significant military exercises briefs, freedom of navigation operations, security assistance-related support to and with numerous partner countries, and other legal matters associated with the presence, activities, and operations of the U.S. Armed Forces globally.

5. Conducting legal research, as necessary.

5.2.2 Legal Analyst support shall include, but is not limited to:

1. Reviewing, and analyzing legal and non-legal DoD documents, files, and international agreements before final review by a Government attorney.

2. Utilizing the Defense Travel System.

3. Hand carrying legal actions to other coordinating offices.

4. Making copies, scanning documents, producing files, assisting in scheduling monthly reports, and maintaining basic office functions.

5. Preparing daily leadership books for the Deputy General Counsel.

6. Preparing travel arrangements for the Deputy General Counsel.

7. Having a comprehensive understanding of DoD, the Joint Staff, and the Military Departments’ standards of practices.

8. Accomplishing tasks utilizing strong organizational and administrative skills; an ability to read, interpret, and understand legal documents and research legal sources; and communicating clearly to attorneys

5.2.3. Document Analyst support shall include, but is not limited to:

1. Screening, preparing, and indexing legal review files before they are sent for storage and archiving.

2. Indexing and archiving legal files with knowledge and understanding of chronicling data domestically and internationally.

3. Codification and categorization of domestic and international documents in relevant databases.

4. Coordinating with DoD components and agencies to ensure the submission of all international agreements in addition to the submission of the annual (cumulative) International Agreement Indices to OGC (IA).

5. Maintaining the Master International Agreements Index (IAI).

6. Reviewing international agreements submitted to OGC (IA) for accuracy.

7. Converting all international agreements to electronic form and incorporating them into the

IAD. This includes document preparation, scanning, transferring scanned documents to storage media, updating the database with the scanned agreement, and performing final quality checks. This may require movement of sensitive or classified documents from OGC to U.S. Government storage facilities, following DoD security guidelines for transportation, check-in, and facility security while the documents are in the possession of the contractor.

8. Distinguishing classified information from unclassified information when archiving legal files.

9. Replacing photo-reduced, illegible images of maps/agreements with high-resolution, full-sized scans.

10. Continuously monitoring and maintaining security conditions and protection of the IAD.

11. Maintaining the IAD and its supporting applications and structures.

5.2.4 Office Coordinator support shall include, but is not limited to:

1. Coordinate scheduling and front desk coverage to ensure proper coverage during core hours.

Support shall include proper coverage regardless of contractor personnel absences, leave, etc.

2. Update business rules and standards of practice (SOPs) and ensure all personnel (contractor and government) have access.

3. Ensure all contractor personnel are in-processed and familiarized with office support.

4. Ensure operational and administrative issues are addressed timely with satisfactory resolutions.

5. Addressing and managing office workflow tasks (tracking, organizing, and archiving) and knowledge management activities for OGC attorneys and contractor staff, including but not limited to, managing office logistics and supply, developing and maintaining office standard operating procedures and personnel administrative support.

6. Developing and implementing office knowledge management, including record archive and retrieval, managing and organizing physical and electronic files, and coordinating support of in-processing and out-processing personnel.

7. Establishing procedures with the Deputy General Counsel, and ensuring those procedures are promptly followed when opening, tracking, closing, and scanning OGC actions.

8. Tracking leave, travel, and other absences of office personnel.

9. Serving as the office security coordinator, responsible for implementing office security procedures in accordance with regulations and the OGC security manager, and maintaining visitor access rosters and logs.

10. Serving as the office safety officer responsible for office-level safety tasks, such as inspecting fire extinguishers and providing office safety coordination.

5.2.5 Knowledge Management Analyst/Developer (1.0 FTE)

1. OGC requires a Knowledge Management Analyst/Developer to provide support on-site in designing and implementing technologies to promote knowledge management and collaboration.

2. The Developer will provide support in developing storage platforms, indexing strategies and user interfaces for knowledge assets as needed.

3. The Developer will draw out, capture, and categorize business operations information by communications with stakeholders and implement workflows/processes to manage information using knowledge management platforms.

4. The Developer will assist OGC business operations to enhance overall office productivity and decision support.

5. The Developer will Track, integrate, and report on strategic documents and initiatives and activities with knowledge management tools and processes.

6. The Developer will Incorporate KM practices into sustained organizational planning, decision support and operations within OGC’s lines of effort.

7. The Developer will Establish and review current “as is” organizational operations/transactional processes and identify areas that need refinement.

8. The Developer will Develop alternatives to improve effectiveness and promote efficiencies.

9. The Developer will Establish policies and standard operating procedures to promote process discipline with KM efforts.

10. The Developer will Have responsibility for evaluating, designing, and developing SharePoint applications using JavaScript/jQuery, HTML, and CSS.

11. The Developer will Use in-depth understanding of SharePoint, including Windows Workflow

Foundation, InfoPath, and Form services, and MS Rights Management to solve technical and business problems.

12. The Developer will Maintain and operate OGC sites and applications in coordination with OGC leadership and with the host of each site.

13. The Developer will Establish (as needed), develop, and maintain the OGC’s SharePoint site collection on both unclassified and classified networks in coordination with JSP.

14. The Developer will Confer with stakeholders to capture requirements and analyze data needs necessary to implement workflows and business intelligence solutions (e.g., dashboards).

Educational Background:

- Bachelor’s Degree in Computer Science or a related field preferred.

Required Experience/Skills:

- This requires 5 years or more relevant experience including 3-5 years’ experience with SharePoint development, preferably with the Department of Defense.

- Extensive background and training in the application of various knowledge management and collaborative tools including MS SharePoint and SharePoint Designer is required. Personnel should have experience with SharePoint 2010, 2013, and 2016.

- Requires 1-3 years of experience with Java and HTML.

- Requires demonstrated experience in SharePoint Designer with responsibility for evaluating, designing, and developing application software.

- Requires in-depth understanding and wide application of technical principles, theories, and concepts in the field.

- Requires demonstrated experience in implementing workflows and processes to manage information using collaboration and knowledge management platforms.

- Experience in MS Office applications and online research tools.

- Must have experience directly engaging with users of knowledge management tools to solicit input and troubleshoot issues.

- Excellent written and oral communication skills required together with proficient research and analytical skills.

Security Clearance:

- Current DoD SECRET clearance

5.2.6 Program Analyst (1.0 FTE)

1. OGC requires a Program Analyst to provide analysis and decision support on-site in assisting with organizational activities including:

Personnel process management Budget process management Office space process coordination

2. The Program Analyst will provide support in analyzing and developing processes/procedures for addressing internal business operations in coordination with the government.

3. The Program Analyst will provide research, analysis, and administrative support for the daily tasks required of OGC within its current concept of operations (ConOps).

4. The Program Analyst will conduct research and analysis on office mission-related issues (people, processes and policy).

5. The Program Analyst will prepare briefings on findings of significance related to office initiatives/proposals.

6. The Program Analyst will manage and establish procedures and controls for the receipt, handling, tracking, cataloging, classifying, suspense, and retrieval of office actions.

7. The Program Analyst will support OGC leadership with maintaining organizational position descriptions.

8. The Program Analyst will organize, track, develop reports and provide status of office actions and participate in weekly meetings.

9. The Program Analyst will establish policies and standard operating procedures to promote process discipline with personnel, budget and office space management and coordination efforts.

10. The Program Analyst will draw out, capture, and categorize business operations information by communications with OGC stakeholders.

11. The Program Analyst will team with the Knowledge Management Analyst/Developer to establish and review current “as is” organizational operations/transactional processes and identify areas that need refinement to improve effectiveness and promote efficiencies (‘to be”)

Educational Background:

- Bachelor’s Degree preferred

Required Experience/Skills:

- Three to five (3-5) years or more relevant experience with the Department of Defense.

- Proficiency with Microsoft Office Suite of Applications (Word, Excel, and PowerPoint) and common office software applications.

- Background and training in the organizational management/decision support with personnel, budget, and office operations.

- Demonstrated experience developing, analyzing, and re-engineering business processes and preparation of standard operating procedures.

- Demonstrated experience in implementing workflows and processes to manage information using collaboration and knowledge management platforms.

5.2.7 Document Analyst (2.0 FTE)

1. OGC requires a Document Analyst/Records Manager to provide document indexing and records management support on-site.

2. The Document Analyst will develop and maintain policy and procedures for record filing and disposal in accordance with DoD standards.

3. The Document Analyst will screen, prepare, scan and index legal review files before they are sent for storage and archiving.

4. The Document Analyst will coordinate records and comply with records management instructions, records retention/disposal guidance, and annual inspection of file plans/records.

5. The Document Analyst will address security requirements and procedures for properly handling and storing/archiving classified materials with NARA.

6. The Document Analyst will distinguish classified information from unclassified information when archiving legal files.

7. The Document Analyst will codify and categorize documents for digital files.

8. The Document Analyst will convert legal files into electronic form. This includes document preparation, scanning, transferring scanned documents to storage media and performing final quality checks.

- At least three (3) years or more relevant document analysis/records management experience with the Department of Defense.

- The ability to review, understand, and analyze complex legal and non-legal DoD documents

- Understanding of security requirements and procedures for properly handling and storing/archiving classified materials.

- Familiarity with NARA storage procedures

- Fluency with, and understanding of, DoD, Joint Staff, and the Military Departments standards of practice and records management

- Ability to leverage established relationships with other DoD components and agencies

- Proficiency with Microsoft Office Suite of Applications (Word, Excel, and PowerPoint) and common office software applications.

Security Clearance:

- Current DoD TOP SECRET/SCI eligibility

5.2.8 Legal Analyst (OGC Intelligence Office):

The Legal Analyst shall be eligible for a TS/SCI security clearance. The Legal Analyst support shall include, but is not limited to:

1. Reviewing, and analyzing legal and non-legal DoD documents, files, and international agreements before final review by a Government attorney.

2. Utilize the Defense Travel System (DTS) to perform the following duties:

• Assist with overall DTS administration for the organization

• Acquire and update personnel data that will be used to establish traveler profiles in DTS

• Maintain updates to DTS when changes occur due to personnel actions within the organization.

• Receive and review authorizations and vouchers in the system.

• Upload traveler's manually prepared and signed vouchers and all receipts into the system for approval by the Authorizing Official.

• Screen and/or verify all receipts and ensure requests for payment are complete, accurate, and conform to all applicable

• Report problems to the Travel Assistance Center and follows up on fixes. Remain current on all DTS changes.

• Assist in travel arrangements for offices, to include execution under the parameters of the

Department of Defense (DoD) travel regulations.

• Complete In and Out processing for individuals arriving and departing the organization.

3. Hand carrying legal actions to other coordinating offices.

4. Making copies, scanning documents, producing files, assisting in scheduling monthly reports, and maintaining basic office functions.

5. Preparing daily leadership books for the Deputy General Counsel.

6. Preparing travel arrangements for the Deputy General Counsel.

7. Having a comprehensive understanding of DoD, the Joint Staff, and the Military Departments’ standards of practices.

8. Accomplishing tasks utilizing strong organizational and administrative skills; an ability to read, interpret, and understand legal documents and research legal sources; and communicating clearly to attorneys.

• Bachelor’s degree; Master’s degree preferred.

• Previous government, law office, corporate general counsel office, or JAG office experience is highly desired.

• DoD experience preferred.

5.2.9. Administrative Assistant (Deputy General Counsel - Legislation Counsel): The contractor shall perform the following tasks and possess an active Secret security clearance:

1. Perform both general office duties (e.g., answering telephones, typing, and filing) and advanced administrative support activities that require independent judgment and a thorough knowledge of policies and procedures.

2. Draft correspondence, memoranda requiring independent judgment as to content; compile and analyze information from a variety of sources to prepare reports; ensure correspondence accuracy, format, spelling, and grammar; assemble enclosures, attachments, and other reference documentation before submission of the information to superiors for concurrence, approval and signature; make minor corrections to incoming and outgoing correspondence, recommend format and content changes and, if necessary, return to originator for corrections; and develop read-ahead material when required.

3. Review outgoing correspondence for signature or clearance for format, typographical accuracy, conformance with procedures instructions, and consistency with other material cleared or in preparation.

4. Review correspondence and other materials prepared for the information and signature for appropriate content, coordination, and routing.

5. Maintain files and records and perform office administrative duties to include copying and distribution, data input, and database management.

6. Receive and examine incoming requests, reports, and correspondence.

7. Track and coordinate all taskers within the office to ensure deadlines are met.

8. Arrange travel for Government personnel in the DTS, including preparing authorizations and vouchers (local and non-local).

9. Manage senior leadership calendars and organize office-level meetings, entrance into various locations, parking, materials, and equipment.

10. Facilitate external meetings, working groups, and technical and operational challenge interchange meetings.

5.2.10. Administrative Assistant (Office of the General Counsel): The contractor shall perform the following tasks and possess a Secret security clearance:

1. Assist in a wide range of the day-to-day administrative functions.

2. Provide general office administrative duties to include clerical work, forms management, equipment accountability, and securing and maintaining office space.

3. Perform both general office duties (e.g., answering telephones, typing, scanning, and filing) and advanced administrative support activities that require independent judgment and a thorough knowledge of policies and procedures.

4. Manage senior leadership calendars, facilitate external and internal meetings, and organize office-level meetings, entrance into various locations, parking, materials, and equipment.

5. Arrange travel for Government personnel in the DTS, including preparing authorizations and vouchers (local and non-local).

6. Maintain files and records; monitor and review actions to ensure accuracy and timely dispatch or disposition; and perform office administrative duties to include copying and distribution, data input and database management (suspense tracking system (STS)). Responsible for the inventory and destruction of classified material.

7. Track and coordinate all taskers within the office to ensure deadlines are met.

8. Receive and examine incoming requests, reports, and correspondence. Responsible for the distribution of incoming and outgoing official mail.

9. Review outgoing correspondence for appropriate content, coordination, and routing, format, typographical accuracy, conformance with procedures and/or instructions, and consistency with other material cleared or in preparation.

10. Draft correspondence and memoranda; compose and prepare in final form replies to correspondence for signature. Ensure correspondence accuracy, format, spelling, and grammar;

assemble enclosures, attachments, and other reference documentation before submission of the information to superiors for concurrence, approval and signature; make minor corrections to incoming and outgoing correspondence, recommend format and content changes and, if necessary, return to originator for corrections.

11. Prepare and mail documents and correspondence signed by designated personnel.

12. Perform research within the office to obtain requisite information or obtains such information and data from other outside offices.

13. Ensure senior staff members are briefed on matters to be considered before all meetings.

5.2.11. Legal Administrator support shall include, but is not limited to:

1. Providing research, analysis, and administrative support for the daily tasks required of OGC (IA) within its current concept of operations (ConOps).

2. Working with the Deputy General Counsel, International Affairs, and Associate General Counsels for International Affairs.

3. Communicating with OGC clients regarding the staffing of their packages.

4.