JPP-50-00148193.pdf

Bid Number 50–00148193

Two (2) Year Grass Cutting & Landscape Maintenance Contract for The Jefferson Parish Community Action Programs (JEFFCAP) Head Start

Centers

BID DUE: September 23, 2025 AT 2:00 PM

ATTENTION VENDORS!!!

Please review all pages and respond accordingly, complying with all provisions in the technical specifications and Jefferson Parish Instructions for Bidders and

General Terms and Conditions. All bids must be received on the Purchasing Department’s eProcurement site, www.jeffparishbids.gov , by the bid due date and time. Late bids will not be accepted.

Jefferson Parish Purchasing Department

200 Derbigny Street General Government Building, Suite 4400

Gretna, LA 70053 Purchasing Specialist II: Stacey Champagne Email: stacey.champagne@jeffparish.gov

Phone: 504-364-2688 http://www.jeffparishbids.gov/ mailto:stacey.champagne@jeffparish.gov

May 2025

Changes to Jefferson Parish Bidding Information The Jefferson Parish Purchasing Department would like to make vendors aware of the following changes that are now effective:

Additional Requirements for Bid Instructions:

The Additional Requirements for Bid Instructions have been revised. The numbers correlating with the instructions may not be the same number as past bids. Please read ALL instructions and bid documents carefully and thoroughly prior to bid submission.

Affidavits:

There is a new affidavit for all bids named “Generic Bid Affidavit”. The Public Works Bid Affidavit and Non-Public Works Bid Affidavit are no longer valid. The “Generic Bid Affidavit” must be submitted with ALL bid submissions.

Insurance Requirements:

Within ten (10) days of bid opening, the apparent low bidder will be required to provide FINAL insurance certificates evidencing the insurance coverages of the subject bid (please refer to each individual bid specifications requirements) to Jefferson Parish which shall name “the Parish of Jefferson, its Districts, Departments, and Agencies under the direction of the Parish President and the Parish Council” as additional insured on the Commercial General Liability and the Comprehensive Automobile Liability policies to protect against negligence by the contractor, as provided by contract.

Failure to provide your certificate of insurance within the ten (10) days of bid opening shall result in the Parish rejecting your bid as non-responsive and moving on to the next apparent lowest bidder.

You may still opt to send in your insurance certificates with your bid submission, however, if the provided certificates are not in FINAL form, if you are the apparent low bidder, then you will still be required to send in a FINAL certificate within 10 days of bid opening.

Bid# 50-00148193

Two (2) Year Grass Cutting & Landscape Maintenance Contract for the Jefferson Community Action Programs

(JEFFCAP) Head Start Centers

Section 1.0- Pre-Bid Conference No Pre-Bid Conference shall be required.

Bidders must inspect the sites and perform their own measurements and surveys to determine the proper quantity labor hours, materials, supplies, equipment, etc. required to complete this project. Jefferson Parish does not allow for extra funding for contractors cost overruns.

To schedule site visits contact:

Kraig Kennedy, Property Manager at 504.736.6900 @ kraig.kennedy@jeffparish.gov or Tachel Ferguson, Administrative Assistant at 504.736.6160/ tachel.ferguson@jefparish.gov or Ann Bridges, Executive Assistant at 504.736.6654/ann.bridges@jeffparish.gov

Section 2.0- Scope:

We extend this bid to cover the furnishing of labor, materials, supplies, and equipment necessary to provide grass cutting and landscape maintenance for a period of (24) months for the following JeffCAP Head Start Centers:

• Terrytown/Gretna Head Start- 2315 Park Place, Gretna, LA 70053

• Jutland Head Start- 1821 Jutland Drive, Harvey, LA 70058

• Lapalco Head Start- 2001 Lincolnshire Drive, Marrero, LA 70072

• Jefferson Hwy Head Start- 11312 Jefferson Hwy, River Ridge, LA 70123

Section 3.0- License/Qualifications & Permits:

A Louisiana State Contractor’s License is required in the following classifications:

• Specialty: Landscaping, Grading and Beautification In addition, the following licenses are also required:

• A Louisiana Ground Operator License with the Louisiana Department of Agriculture and

Forestry

• A Louisiana Commercial Pesticide Applicator License from the Louisiana Department of

Agriculture and Forestry mailto:kraig.kennedy@jeffparish.gov mailto:tachel.ferguson@jefparish.gov mailto:504.736.6654/ann.bridges@jeffparish.gov

The above LA State Contractor’s License will be required in accordance with LSA R.S. 37-2150

et. seq. and such license number will be shown on the outside of the bid envelope. Additionally, if submitting the bid electronically, then the license number must be entered in the appropriate field in the Electronic Procurement system. Failure to comply will cause the bid to be rejected.

The successful bidder shall obtain any and all permits required by the Jefferson Parish Department of Inspection and Code Enforcement. The successful bidder shall be responsible for payment of permits, licenses, and certifications, etc., and costs of keeping all-current during this Contract period.

Section 4.0- Bid Specifications:

The successful bidder shall provide a schedule of work to JeffCAP, 15 calendar days after receiving the Parish issued “Notice to proceed”.

At all times the successful bidder shall perform the following:

• Avoid the tracking of dirt or trimmings into buildings by patrons who enter the buildings.

Failure to keep areas clean which will result in additional cost to the contractor to clean floors and/or carpet.

• Grass clippings, litter, cigarette butts, and debris shall be picked up and not be blown into rain drains or permitted to remain on hard surfaces (streets, sidewalks, etc.) which may eventually wash into rain drains. All debris shall be picked up and properly disposed of.

• Ensure cutting/work is performed as quietly as possible to avoid neighbor complaints.

• Do not air-blow or discharge grass trimmings onto parked vehicles near lawn services.

Successful bidder is responsible for all damages caused by this work.

• Do no create ruts and trenching during extended periods of rain. Successful bidder is responsible for all damages caused by this work.

• Regulate the mowing height to promote effective root growth to the existing turf.

Appropriate attention will be given to minimize runs and matting to ensure the turf areas are kept in the best possible conditions.

All grounds shall be maintained reasonable free of fire ants, sugar ants, ant mounds or beds.

Successful bidder shall provide timely fertilization of turf utilizing water soluble synthetic, inorganic fast release, for quick-turf response, and slow release for longer residual turn response.

Successful bidder shall provide a before and after timed stamp photo proof of each site when submitting the invoice for payment. Also, a signature verifying completion of work on the centers work log shall be given to the Center supervisor or designee.

Successful bidder shall invoice according to each cut. Each invoice submission must be submitted on company letterhead and include center location and address, actual date, time, invoice number, and amount. All before and after date/time stamped photos can be emailed to Kraig Kennedy, Property Manager at kraig.kennedy@jeffparish.gov or

504.736.6900 and Tachel Ferguson at tachel.ferguson@jefparish.gov or 504.736.6160.

Section 5.0- Notifications:

The JeffCAP Property Manager designee shall be notified by e-mail on the first working day upon completion of any and all visits/services. This receipt will reflect all applicable work to the location serviced:

• Grass cutting

• Shrubbery trimming

• Pruning

• Landscaping

• Plantings

• Mulching

Section 6.0- Schedule/Frequency of Visits:

The grass cutting and trimming around building, beds, planting, curbs, sidewalks, poles, signs, and landscape maintenance if applicable, shall be provided to the building property/sites listed.

Grass cutting, landscaping services and lawn maintenance must be performed as follows at each site as indicated in the below schedule:

January 1 time per month February 2 times per month March 2 times per month April 2 times per month May 2 times per month June 3 times per month July 3 times per month August 3 times per month September 3 times per month October 2 times per month November 1 time per month December 1 time per month

Section 6.1- Grass Cutting:

mailto:kraig.kennedy@jeffparish.gov mailto:tachel.ferguson@jefparish.gov

The following shall be considered “grass cutting services” and shall be performed at each site on every visit:

• Mowing of all lawn areas

• Removal of all weeds and grass from cracks in sidewalks, driveways, parking lots etc.

• Edging of all sidewalks and curbs

• Weed-eating along all building, fences, and poles

• Cleaning by using air-blowing equipment, rakes and/or brooms

• Removing all clippings from parking lots, driveways, sidewalks, and street curbs. No clippings shall be blown or swept into the streets or parking areas at any time.

Section 6.2- Proper Grass Cutting Equipment:

The following equipment shall be used for grass cutting services:

• Walk behind 21” mowers on any grass section less than 225 sq. ft. or a width and/or length of less 60”.

• Walk behind 21” mowers on any grass 36” from any fencing.

• Stick type edger on all drives, sidewalks, or curb edging.

• All mowing machines will be equipped with mulch type blades and covers or a bagging system. No open discharge mowers are allowed.

• Weeding, weed eating with proper equipment.

Section 6.3- Maintain All Lawn Areas as follows:

Mower height approximate:

• St. Augustine lawn: 1.5” – 2.5”

• Centipede lawn: 1” – 2”

• Bermuda lawn: 1” – 1.5”

Apply ant bait containing a Growth Regulator as needed to control fire ants.

Section 7.0- Landscaping Services:

Landscaping services may also be known as horticultural services.

The following shall be considered “landscaping services” and shall be performed at each site on every visit:

• Maintain all flower bed areas free from weeds (if applicable).

• Ground Cover Maintenance- Successful bidder shall perform the following:

*Prune and shape ground cover throughout the growing season with trained personnel, in accordance with sound horticultural practices.

*Ground cover beds shall be maintained to maintain a clearance of at least 18 inches form structures and shall not be permitted to encroach into lawns, adjacent plants, paved and building surfaces.

*Established groundcover shall be maintained 4” to 6” off edges with a beveled or rolled edge.

Ground cover shall be sheared or cutback annually in the dormant season if horticultural practice so dictates or is required or is recommended by a specific type of ground cover.

*All trimmings shall be removed when the service is performed. The contractor shall legally dispose of the debris form pruning at an offsite location.

• Shrub and Hedge Maintenance- Successful bidder shall perform the following:

*Shrubs shall be pruned to maintain a clearance of at least 18 inches from structures.

*Shrubs shall be pruned to remove dead, diseased, injured and unproductive wood to assist in maintaining their natural shape, size, and configuration.

*Shrubs shall not be clipped into a ball or box form unless such is required by the design.

• Included trimming of one-inch (1 in) caliper tree limbs below eight feet (8 ft.), pruning and trimming of trees, shrubs, and ground cover will be performed to maintain the natural and most desirable shape of the plant species, as needed to maintain natural shape, reflect a clean, natural, and neat appearance,

• Treat all flower beds (if applicable) with EPA approved chemicals for weed control, and included in this contract will be the maintenance of and all planted areas. This includes yearly installation of Red Colored Pine Bark Mulch (Bark Bright) to all landscaped garden areas.

The successful bidder will weed beds (if applicable) on every 4th visit and shape/prune trees, shrubs and bushes every 11th visit.

Report any tree pruning that may be needed for public safety or wire lines safety, on trees over 15” tall to the representative of the JeffCAP Property Manager.

The removal of any severely damaged or dead trees is not included in this contract.

Section 7.1- Lawn Maintenance Frequency:

Lawn maintenance shall be provided during the same visits as described in.

Section 8.0- Safety Data Sheets:

Chemical weed control may be used; however, caution must be exercised to protect the public, each property, and the environment.

The successful bidder will furnish a binder containing full Safety Data Sheets for all products used at the properties. These SDS sheets will be kept updated and current will all products used at the properties throughout this contract. The binder and all updates shall be delivered to:

JeffCAP Head Start 1221 Elmwood Park Blvd., Suite 402 Jefferson, LA 70123

Section 9.0- Cutting/Work Hours:

The successful bidder shall furnish all labor, materials, supplies, and equipment necessary to provide grass cutting, lawn/landscape maintenance during normal working hours Monday thru Friday. Weekend service is allowable with prior written approval. The successful bidder shall discuss if weekend work is desired before the “Notice to Proceed” is issued. Jefferson Parish will not pay extra for weekend and holiday work.

Section 10.0-Quality Control:

In the event of inclement weather, services will be rescheduled and performed the next day. If the services are not provided on the next available day, the JeffCAP Property Manager or the designee will be notified of delays, reasons for delays, and resolutions. All services shall be performed in a professional and timely manner.

Inspection/Discovery of unsatisfactory cutting and/or performances will be discussed with the successful bidder, his staff, and the building JeffCAP Property Manager or designee, if or when required. The successful bidder will be given adequate time to correct the unsatisfactory conditions within Industry Standards and/or degree on nonconformance to JeffCAP specifications and contract.

JeffCAP will supply documentation to prove present unsatisfactory and/or repeated unsatisfactory workmanship, documentation of supervisor visits, request for additional supervisor visits, previous agreements and resolutions, photographs, etc.

Section 11.0- Safety Precautions:

Safety must always be exercised at all times to safeguard the welfare and safety of all patrons, the general public, and the employees of Jefferson Parish at all properties listed in this bid. Job sites must remain clean and without excessive liter and debris, without obstructions to walkway, driveways, and the parking lot. These areas must remain unobstructed and free for ingress and egress, and pedestrian safety.

If the successful bidder should damage or destroy and part of a building, vehicle, glass, wall, parking lot curb, sprinkler heads, fence, tree, or pole, the successful bidder shall be required to replace and/or restore such items to its original condition, with the same type of material, finish, and workmanship. The successful bidder will be responsible for any and all damages caused by the successful bidder’s lawn equipment, and for the equipment itself.

The successful bidder must consider the security and integrity of all properties listed in this bid before, during, and after contractor services. Building, grounds, and equipment must be protected and secured to the satisfaction of JeffCAP, and Industry Standards. The successful bidder will provide trained personnel to perform all duties of this contract. Successful bidder’s personnel will conduct themselves in a professional, courteous manner, and be neat in appearance while employees are on any property listed in this bid.

Section 12.0- Deletion of Work:

JeffCAP reserves the right to delete properties from this contact if needed. A thirty (30) day notice will be given prior to deletion of any work.

Section 13.0- Pre-Construction Conference and Notice to Proceed:

A Pre-Construction Conference shall be held between the successful contractor and the owner before any work commences; no work shall be performed until the contractor receives a written “Notice to Proceed” to begin work from JeffCAP.

INVITATION TO BID

THIS IS NOT AN ORDER

LATE BIDS WILL NOT BE ACCEPTED

NOTE: ONLY BIDS WRITTEN IN INK OR TYPEWRITTEN, AND PROPERLY SIGNED BY A MEMBER OF THE FIRM OR AUTHORIZED REPRESENTATIVE, WILL BE ACCEPTED. PENCIL AND/OR PHOTOSTATIC FIGURES FOR SIGNATURES SHALL RESULT IN BID REJECTION. HOWEVER, ELECTRONIC SIGNATURES AS DEFINED IN La. R.S. 9:2602(8) ARE ACCEPTABLE. IN ACCORDANCE WITH La. R.S. 9:2602(8, JEFFERSON PARISH REQUIRES A SECURED DIGITAL SIGNATURE AND BIDDERS MUST PROVIDE PROOF OF THE SECURED SIGNATURE WITH BID SUBMISSION.

JEFFERSON PARISH

PURCHASING DEPARTMENT

P.O. BOX 9

GRETNA, LA. 70054-0009

504-364-2678

INSTRUCTIONS FOR BIDDERS AND GENERAL CONDITIONS

A. All bids submitted are subject to these instructions and general conditions and any special conditions and specifications contained herein, and in the terms and conditions of Resolution No. 136353 and/or Resolution No.

141125, all of which are made part of this bid proposal and ensuing contract by reference. By submitting a bid, vendor agrees to comply with all provisions of Louisiana Law as well be in compliance with the Jefferson Parish Code of Ordinances (“JPCO”), Louisiana Code of Ethics, and applicable Jefferson Parish ethical standards.

B. The General Conditions for construction projects (141125) and the General Conditions for the purchase of materials, services and/or supplies (136353) are those adopted by the Jefferson Parish Council by Resolution No. 136353 and Resolution No. 141125, respectively. The General Conditions adopted by these resolutions shall be considered as much a part of this document and the ensuing contract or P.O. as if they were written wholly herein. A copy of each may be obtained from the Office of the Parish Clerk, Suite 6700, Jefferson Parish General Government Building, 200 Derbigny Street, Gretna, LA 70053. You may also obtain a copy of each by visiting the Purchasing Department webpage at http://www.jeffparish.gov/464/Purchasing and clicking on Online Forms.

C. Jefferson Parish adheres to the Louisiana Code of Governmental Ethics, contained in La. R.S. 42:1101, et seq.

Vendor/Proposer by this submission, warrants that there are no "conflicts of interest" related to this procurement that would violate applicable Louisiana Law. Violation of the Louisiana Code of Governmental Ethics may result in rescission of contract, permit or licenses, and the imposition of fines and/or penalties, without contractual liability to the public in accordance with applicable law.

D. All vendors submitting bids should register as a Jefferson Parish vendor if not already yet registered. Registration forms may be downloaded from http://www.jeffparish.gov/464/Purchasing and by clicking on Vendor Information.

Current W-9 forms with respective Tax Identification numbers and vendor applications may be submitted at any time;

however, if your company is not registered and/or a current W-9 form is not on file, vendor registration is mandatory.

Vendors may experience a delay in payment if your company is not a registered vendor with Jefferson Parish.

E. All quotations shall be based on F.O.B. Agency warehouse or job site (see Additional Requirements section), anywhere within the Parish as designated by the Purchasing Department. This provision does not apply to Public Works projects.

F. Jefferson Parish requires all products to be new (current) and all work must be performed according to standard practices for the project. Unless otherwise specified, no aftermarket parts will be accepted. Unless otherwise specified, all workmanship and materials must have at least one (1) year guaranty, in writing, from the date of delivery and/or acceptance of the project. Any deviations or alterations from the specifications must be indicated on the bid form with bid submission. Supporting documentation may be required upon request.

2:00 PM, 9/23/2025BIDS WILL BE RECEIVED ONLINE VIA WWW.JEFFPARISHBIDS.NET UNTIL

PURCHASING SPECIALIST:

stacey.champagne@jeffparish.gov

AND PUBLICLY OPENED THEREAFTER IN THE WEST BANK PURCHASING DEPT, SUITE 4400, JEFFERSON PARISH GENERAL GOVERNMENT BUILDING, 200 DERBIGNY STREET, GRETNA, LA 70053. At no charge, bidders are to submit their bid via Jefferson Parish’s electronic procurement page. Additional instructions are included in the text box highlighting electronic procurement.

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Visit our website at HTTP://JEFFPARISH.GOV/464/PURCHASING

G. Bidders should submit all questions in writing via email to the Purchasing Specialist’s email address as indicated above, no later than five (5) working days prior to the bid opening. Bid numbers must be mentioned in all requests. If submitting online, vendors may send questions via the E-Procurement site no later than five (5) working days prior to the bid opening. The Purchasing Department will issue a written response to bidders’ questions in the form of an Addendum. Please note that all official communication will be expressed in the form of an addendum.

H. All formal Addenda require written acknowledgement on the bid form by the bidder. Failure to acknowledge any Addendum on the bid form shall cause the bid to be rejected. Jefferson Parish reserves the right to award bid to next lowest responsive and responsible bidder in this event.

I. If this bid requires a pre-bid conference (see Additional Requirements section), bidders are advised that such conference will be held to allow bidders the opportunity to identify any discrepancies in the bid specifications and seek further clarification regarding instructions.

J. JEFFERSON PARISH WILL ACCEPT ONE BID ONLY FROM EACH VENDOR. Items bid must meet specifications. JEFFERSON PARISH WILL ACCEPT ONE PRICE FOR EACH ITEM UNLESS OTHERWISE INDICATED. Two or more prices for one item will result in bid rejection. Bidders are required to complete, sign and return the bid form and/or complete and return the associated line-item pricing forms as indicated. Vendors must not alter the bid forms. Doing so will cause the bid to be rejected.

K. Written evidence of the authority of the individual signing the bid having such authority must be submitted with the bid. Failure to comply will cause bid to be rejected. Acceptable written evidence may be a printout of the Louisiana Secretary of State’s website listing the signatory as an officer or a manager. Such printout shall be included with the bid submission. Bids submitted by Owners or Sole Proprietorships must include certification that he or she owns the entity for which the bid is signed. This documentation must be submitted with the bid. Failure to do so will result in bid rejection. A sample corporate resolution can be downloaded from our website http://www.jeffparish.gov/464/Purchasing or you may provide your own document. A sample certification of sole proprietorship can also be downloaded from our website http://www.jeffparish.gov/464/Purchasing or you may provide your own document.

L. AWARD OF CONTRACT: Jefferson Parish reserves the right to award contracts or place orders on a lump sum or individual item basis, or such combination, as shall in its judgment be in the best interest of Jefferson Parish. Every contract or order shall be awarded to the LOWEST RESPONSIVE and RESPONSIBLE BIDDER, taking into consideration the CONFORMITY WITH THE SPECIFICATIONS and the DELIVERY AND/OR COMPLETION DATE. SPLIT AWARDS MADE TO SEVERAL VENDORS WILL

ONLY BE GRANTED TO THOSE DEEMED RESPONSIVE AND RESPONSIBLE.

a. All bid prices shall remain valid for 45 days. Jefferson Parish and the lowest responsive and responsible bidder(s) by mutual written consent may mutually agree to extend the deadline for award by one (1) or more extensions of thirty (30) calendar day increments.

b. PROTESTS: Only those vendors that submit bids in response to this solicitation may protest any element of the procurement, in writing to the Director of the Purchasing Department. Written protest must be received within 48 hours of the release of the bid tabulation by the Purchasing Department. After consultation, the Parish Attorney’s Office will then respond to protests in writing. (For more information, please see Chapter 2, Article VII, Division 2, Sec. 2-914.1 of the Jefferson Parish Code of Ordinances.)

c. PREFERENCE: Unless federal funding is directly spent by Jefferson Parish for this purchase, preference is hereby given to materials, supplies, and provisions produced, manufactured or grown in Louisiana, quality being equal to articles offered by competitors outside the state. “LSA – R.S. 38:2251-2261”

M. USE OF BRAND NAMES AND STOCK NUMBERS: Where brand names and stock numbers are specified, it is for the purpose of establishing certain minimum standards of quality. Bids may be submitted for products of equal quality, provided brand names and stock numbers are specified. Complete product data may be required prior to award.

N. CANCELLATION OF CONTRACT: JEFFERSON PARISH reserves the right to cancel all or any part if not shipped promptly. No charges will be allowed for parking or cartage unless specified in quotation. The order must not be filled at a higher price than quoted. JEFFERSON PARISH reserves the right to cancel any contract at any time and for any reason by issuing a THIRTY (30) day written notice to the contractor.

a. For good cause and as consideration for executing a contract with Jefferson Parish, vendor conveys, sells, assigns and transfers to Jefferson Parish or its assigns all rights, title and interest in and to all causes of action it may now or hereafter acquire under the antitrust laws of the United States and the State of Louisiana, relating to the particular good or services purchased or acquired by Jefferson Parish.

O. PRICES: Jefferson Parish is exempt from paying sales tax under La. R.S. 47:301 (8)(c). All prices for purchases by Jefferson Parish of supplies and materials shall be quoted in the unit of measure specified and, unless otherwise specified, shall be exclusive of state and local taxes. The price quoted for work shall be stated in figures no more than four (4) decimal points. In the event there is a difference in unit prices and totals, the unit price shall prevail.

a. Quantities listed are for bidding purposes only. Actual requirements may be more or less than quantities listed.

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P. ANTI- DISCRIMINATION: Bidders are not to exclude from participation in, deny the benefits of, or subject to discrimination under any program or activity, any person in the United States on the grounds of race, color, national origin, or sex; nor discriminate on the basis of age under the Age Discrimination Act of 1975, or with respect to an otherwise qualified handicapped individual as provided in Section 504 of the Rehabilitation Act of 1973, or on the basis of religion, except that any exemption from such prohibition against discrimination on the basis of religion as provided in the Civil Rights Act of 1964, or Title VI and VII of the Act of April 11, 1968, shall also apply. This assurance includes compliance with the administrative requirements of the Revenue Sharing final handicapped discrimination provisions contained in Section 51.55 (c), (d), (e), and (k)(5) of the Regulations. New construction or renovation projects must comply with Section 504 of the 1973 Rehabilitation Act, as amended, in accordance with the American National Standard Institute’s specifications (ANSI A17.1-1961).

a. In accordance with La. R.S. 38:2216.1, Jefferson Parish is prohibited from entering into a contract with a value of $100,000 or more with a company for the purchase of goods or services unless the contract contains a written verification from the company of both of the following: 1) The company does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association based solely on the entity’s or association’s status as a firearm entity or firearm trade association. 2) The company will not discriminate against a firearm entity or firearm trade association during the term of the contract based solely on the entity’s or association’s status as a firearm entity or firearm trade association. As a result, the awarded bidder will be required to verify the above in the ensuing contract.

Q. INSPECTOR GENERAL: It shall be the duty of every parish officer, employee, department, agency, special district, board, and commission: and the duty of every contractor, subcontractor, and licensee of the parish, and the duty of every applicant for certification of eligibility for a parish contract or program, to cooperate with the Inspector General in any investigation, audit, inspection, performance review, or hearing pursuant to JPCO 2-155.10(19). By signing this document, every corporation, partnership, or person contracting with PARISH, whether by cooperative endeavor, intergovernmental agreement, bid, proposal, application or solicitation for a parish contract, and every application for certification of eligibility for a parish contract or program, attests that it understands and will abide by all provisions of JPCO 2-155.10.

R. Proof of Cyber Security Training may be required for the successful bidder. Pursuant to La. R.S. 42:1267, any contractor who has access to state or local government information technology assets is required to complete cybersecurity training during the term of the contract and during any renewal period. As a Parish contractor, you are responsible for taking the cyber training, whether from the State or another source. After completion of said training please forward proof to your contract monitor/Parish contact.

Jefferson Parish and its partners as the recipients of federal funds are fully committed to awarding a contract(s) to firm(s) that will provide high quality services and that are dedicated to diversity and to containing costs. Thus, Jefferson Parish strongly encourages the involvement of minority and/or woman-owned business enterprises (DBE’s, including MBE’s, WBE’s and SBE’s) to stimulate participation in procurement and assistance programs.

The purpose and intention of this invitation to bid is to afford all suppliers an equal opportunity to bid on all construction, maintenance, repair, operating supplies and/or equipment listed in this bid proposal.

Advertised bids will be tabulated and a copy of the tabulation will be forwarded to each responding bidder after nine (9) working days.

INSTRUCTIONS FOR BIDDERS AND GENERAL CONDITIONS

ADDITIONAL REQUIREMENTS FOR THIS BID

PLEASE MATCH THE NUMBERS PRINTED IN THIS BOX WITH THE

CORRESPONDING INSTRUCTIONS BELOW. IF THE NUMBER IS NOT

SPECIFIED IN THIS BOX, IT IS NOT APPLICABLE FOR THIS BID.

3, 4, 5, 6, 10, 12, 13, 14, 15

ADDITIONAL REQUIREMENTS FOR THIS BID

IN ACCORDANCE WITH STATE REGULATIONS JEFFERSON PARISH OFFERS ELECTRONIC PROCUREMENT

TO ALL VENDORS

This electronic procurement system allows vendors the convenience of reviewing and submitting bids online.

This is a secure site and authorized personnel have limited read access only. Bidders are to submit electronically using this free service; while the website accepts various file types, one single PDF file containing all appropriate and required bid documents is preferred. Bidders submitting uploaded images of bid responses are solely responsible for clarity. If uploaded images/documents are not legible, then bidder’s submission will be rejected. Please note all requirements contained in this bid package for electronic bid submission.

Please visit our E-Procurement Page at www.jeffparishbids.net to register and view Jefferson Parish solicitations. For more information, please visit the Purchasing Department page at http://www.jeffparish.gov/464/Purchasing .

INSTRUCTIONS FOR BIDDERS AND GENERAL CONDITIONS

1. MANDATORY PRE-BID - All bidders must attend the MANDATORY pre-bid conference and will be required to sign in and out as evidence of attendance. In accordance with LA.R.S. 38:2212(I), all prospective bidders shall be present at the beginning of the MANDATORY pre-bid conference and shall remain in attendance for the duration of the conference. Any prospective bidder who fails to attend the conference or remain for the duration shall be prohibited from submitting a bid for the project.

2. NON-MANDATORY PRE-BID - Attendance to this pre-bid conference is optional. However, failure to attend the pre-bid conference shall not relieve the bidder of responsibility for information discussed at the conference. Furthermore, failure to attend the pre-bid conference and inspection does not relieve the successful bidder from the necessity of furnishing materials or performing any work that may be required to complete the work in accordance with the specification with no additional cost to the owner.

3. JP LICENSE - Contractor must hold current applicable JEFFERSON PARISH licenses with the Department of Building Permits. Contractor shall obtain any and all permits required by the JEFFERSON PARISH Department of Building Permits.

The contractor shall be responsible for the payment of these permits. All permits must be obtained prior to the start of the project. Contractor must also hold any and all applicable municipality, Federal and/or State licenses. Contractor shall be responsible for the payment of these permits and shall obtain them prior to the start of the project.

4. LSCB LICENSE - A LA State Contractor’s License will be required in accordance with LA.R.S. 37:2150 et. seq. and such license number must be entered in the appropriate field in the electronic procurement system. Failure to comply will cause the bid to be rejected.

5. SITE VISIT - It is the bidder’s responsibility to visit the job site and evaluate the job before submitting a bid.

6. JOB SITE CLEANLINESS - Job site must be clean and free of all litter and debris daily and upon completion of the contract. Passageways must be kept clean and free of material, equipment, and debris at all times. Flammable material must be removed from the job site daily because storage will not be permitted on the premises. Precautions must be exercised at all times to safeguard the welfare of JEFFERSON PARISH and the general public.

DATE:

BID NO:

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50-00148193

Page: 4

INSTRUCTIONS FOR BIDDERS AND GENERAL CONDITIONS

7. PUBLIC WORKS BIDS - All awards for public works in excess of $5,000.00 will be reduced to a formal contract which shall be recorded at the contractor’s expense with the Clerk of Court and Ex-Officio Recorder of Mortgages for the Parish of Jefferson. A price list of recordation costs may be obtained from the Clerk of Court and Ex-Officio Recorder of Mortgages for the Parish of Jefferson. All awards in excess of $25,000.00 will require both a performance and a payment bond. Unless otherwise stated in the bid specifications, the performance bond requirements shall be 100% of the contract price. Unless otherwise state in the bid specifications, the payment bond requirements shall be 100% of the contract price. Both bonds shall be supplied at the signing of the contract.

8. NON-PUBLIC WORKS BIDS - A performance bond will be required for this bid. The amount of the bond will be 100% of the contract price unless otherwise indicated in the specifications. The performance bond shall be supplied at the signing of the contract.

9.. NON-PUBLIC WORKS BIDS - A payment bond will be required for this bid. The amount of the bond will be 100% of the contract price unless otherwise indicated in the specifications. The payment bond shall be supplied at the signing of the contract.

10. INSURANCE - All bidders must comply with the requirements stated in the attached “Standard Insurance Requirements” sheet attached to this bid solicitation. Any deviation from the Standard Insurance Requirements must be requested in writing prior to bid opening. Proof of coverage will be required prior to award. Failure to comply with this instruction will result in bid rejection.

11. BID BOND - A bid bond will be required with bid submission in the amount of 5% of the total bid, unless otherwise stated in the bid specifications. Vendors must submit an electronic bid bond through the respective online clearinghouse bond management system(s) as indicated in the electronic bid solicitation on Central Auction House. No scanned paper copies of any bid bond will be accepted as part of the electronic bid submission.

12. AS-NEEDED WORK - This is a requirements-based contract to be provided on an as needed basis. JEFFERSON PARISH makes no representations on warranties with regard to minimum guaranteed quantities unless otherwise stated in the bid specifications.

13. FREIGHT - Freight charges should be included in total cost when quoting. If not quoted FOB DELIVERED, freight must be quoted as a separate item. Bid may be rejected if not quoted FOB DELIVERED or if freight charges are not indicated on bid form.

14. AFFIDAVIT - Completed, Signed and Properly Notarized Affidavits Required; This applies to all solicitations in conformity with the provisions contained in LA.R.S. 38:2212.9, LA.R.S. 38:2212.10, LA.R.S. 38:2224, and Sec 2-923.1 of the Jefferson Parish Code of Ordinances. For bidding purposes, all bidders must submit with bid submission COMPLETED, SIGNED and PROPERLY NOTARIZED Affidavits, including: Non-Conviction Affidavit, Non-Collusion Affidavit, Campaign Contribution Affidavit, Debt Disclosures Affidavit and E-Verify Affidavit. For the convenience of vendors, all affidavits have been combined into one form entitled GENERIC BID AFFIDAVIT. This affidavit must be submitted in its original format, and without material alteration, in order to be compliant and for the bid to be considered responsive. A scanned copy of the completed, signed and properly notarized affidavit may be submitted with the bid, however, the successful bidder must submit the original affidavit in its original format and without material alteration upon contract execution. Failure to comply will result in the bid submission being rejected as non-responsive. The Parish reserves the right to award bid to the next lowest responsive and responsible bidder in this event.

15. FEDERAL FUNDING - The ensuing contract for this bid solicitation may be eligible for FEMA reimbursement and/or Federal funding/reimbursement. As such, the referenced appendix will be applicable accordingly and shall be considered a part of the bid documents and ensuing contract. All applicable certifications must be duly completed, signed and submitted as per the appendix instructions. Failure to submit applicable certifications per the appendix instruction will result in bid rejection.

16. TAX EXEMPT - For this project, the Contractor shall not pay any state or local sales or use taxes on materials and equipment which are affixed and made part of the immovable property of the project or which is permanently incorporated in the project (hereinafter referred to as “applicable materials and equipment”). All purchases of applicable materials or equipment shall be made by the contractor on behalf of and as the agent of Jefferson Parish (Owner), a political subdivision of the State of Louisiana. No state and local sales and use taxes are owed on applicable materials and equipment under the provisions of Act 1029 of the 1991 Regular Session – Louisiana Revised Statute 47:301(8)(c). Owner will furnish to contractor a certificate form which certifies that Owner is not required to pay such state or local sales and use taxes, and contractor shall furnish a copy of such certificate to all vendors or suppliers of the applicable materials and equipment, and report to Owner the amount of taxes not incurred.

17. TECH AFFIDAVIT - The Technology Affidavit is required for this solicitation and shall be submitted with the bid submission.

Failure to do so will result in your bid being rejected. Pursuant to La. R.S. 38:2237.1, prior to the procurement of telecommunications or video surveillance equipment or services, the vendor shall provide documentation by affidavit that the equipment or services to be procured are not prohibited telecommunications or video surveillance equipment or services as defined in R.S. 39:1753.1(A). This affidavit is supplied as a courtesy to Affiant. It is the responsibility of the affiant to insure the affidavit submitted to Jefferson Parish complies, in both form and content, with federal, state and parish laws. No procurement shall be made from a vendor or other entity who fails to provide the documentation; any procurement in contravention to this requirement shall be null and void by law.

DATE:

BID NO:

8/27/2025

50-00148193

Page: 5

All Public Work Projects are required to use the Louisiana Uniform Public Work Bid Form

DELIVERY: FOB JEFFERSON PARISH

INDICATE DELIVERY DATE ON EQUIPMENT AND SUPPLIES

FIRM NAME:

ADDRESS:

CITY, STATE: ZIP:

( )TELEPHONE:

E-MAIL:

AUTHORIZED

SIGNATURE:

Printed Name

TITLE:

TOTAL PRICE OF ALL BID ITEMS: $

LOUISIANA CONTRACTOR’S LICENSE NO.: (if applicable)

NOTE: All bids should be returned with the BID NUMBER and BID OPENING DATE indicated on the outside of the envelope submitted to the Purchasing Department.

All prices must be held firm throughout the entirety of the contract. However, bidders may request that an escalation provision be added to their contract by selecting "yes" below. The escalation provision in the contract will state that only one escalation will be allowed during the term of the contract, and the escalation shall take effect only after the initial 12 month period of the contract. A vendor with an escalation provision int their contract must submit a request in writing to activate the provision, but should not do so any sooner than the first day of the 13th month of their contract. The escalation percentage shall be limited to the most recently published CPI figure issued at the time an adjustment is requested by bidder based on the U.S. Bureau of Labor Statistics National Index for all Urban Consumers, unadjusted 12 month figure.

Are you requesting an escalation provision?

YES _______________ NO ______________

For the purposes of comparison of bids when an escalation provision is requested, Jefferson Parish will apply the maximum escalation percentage quoted by the bidder to the period to which it is applied in the bid. The initial price and the escalation will be used to calculate the total bid price. It will be assumed,for comparison of prices only, that an equal amount of material or labor is purchased each month throughout the entire contract.

SIGNING INDICATES YOU HAVE READ AND COMPLY WITH THE INSTRUCTIONS AND CONDITIONS.

NUMBER:Acknowledge Receipt of Addenda:

NUMBER:

NUMBER:

NUMBER:

BID FORM

Non Public Works

In the event that addenda are issued with this bid, bidders MUST acknowledge all addenda on the bid form.Bidder must acknowledge receipt of an addendum on the bid form by placing the addendum number as indicated. Failure to acknowledge any addendum on the bid form will result in bid rejection.

THIS SECTION MUST BE COMPLETED BY BIDDER:

DATE:

BID NO:

8/27/2025

50-00148193

Page: 6

INVITATION TO BID FROM JEFFERSON PARISH - continued

DATE:

BID NO.:

Page

SEALED BID

ITEM

NUMBER QUANTITY U/M DESCRIPTION OF ARTICLES

UNIT PRICE

QUOTED TOTALS

8/27/2025

50-00148193

50.00

50.00

50.00

50.00

EA

EA

EA

EA

Two (2) Year Grass Cutting and Landscaping Maintenance Contract for The Jefferson Community Action Programs (JEFFCAP) Head Start Centers

0001-TERRYTOWN/GRETNA HS LANDSCAPE

TOTAL OF 50 CUTS

LOCATION:

TERRYTOWN/GRETNA

2315 PARK PLACE

GRETNA, LA 70053

0002-JUTLAND HS LANDSCAPE

TOTAL OF 50 CUTS

JUTLAND HEAD START

1821 JUTLAND DRIVE

HARVEY, LA 70058

CENTER SUPERVISOR:

CHANTELL STEPHANS-504.349.5500

0003-LAPALCO HS LANDSCAPE

TOTAL OF 50 CUTS

LAPALCO HEAD START

2001 LINCOLNSHIRE DRIVE

MARRERO, LA 70072

CENTER SUPERVISOR: MYTAYA ALLEN

504.349.5185

0004-JEFFERSON HIGHWAY HS LANDSCAPE

TOTAL OF 50 CUTS

JEFFERSON HIGHWAY

11312 JEFFERSON HIGHWAY

RIVER RIDGE, LA 70123

***PLEASE SEE ATTACHED SPECIFICATIONS***

Shanna Folse Cross-Out

Debarment/Suspension Form

DEBARMENT/SUSPENSION CERTIFICATION

Debarment:

Federal Executive Order (E.O.) 12549 “Debarment“ requires that all contractors receiving individual awards, using federal funds, and all subrecipients certify that the organization and its principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency from doing business with the Federal Government. By signing this document you certify that your organization and its principals are not debarred. Failure to comply or attempts to edit this language may disqualify your bid.

Information on debarment is available at the following websites:

www.sam.gov and https://acquisition.gov/far/index.html see section 52.209-6.

Your signature certifies that neither you nor your principal is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency.

(Name and Title of bidder’s official)

(Name of bidder/company)

(Address)

(Address)

PHONE ________________ FAX ________________

EMAIL _________________________________________

____________________________________Signature _____________________Date https://www.sam.gov/portal/public/SAM/ https://acquisition.gov/far/index.html

APPENDIX A: The ensuing contract for this bid solicitation may be eligible for federal reimbursement.

As such this appendix will be applicable accordingly and shall be considered a part of the bid documents.

All applicable certifications must be duly completed, signed and submitted prior to award. (BID#50- 00148193 - Two (2) Year Grass Cutting & Landscape Maintenance Contract for The Jefferson Parish Community Action Programs (JEFCAP) Head Start Centers)

Revised: 1/30/2023

CONTRACT PROVISIONS FOR NON-FEDERAL ENTITY UNDER FEDERAL

AWARDS REQUIRED BY APPENDIX II TO 2 CFR §200

REMEDIES

(For all awarded contracts with a value greater than $150,000.00)

Any violation or breach of terms of this contract on the part of the Contractor or the Contractor’s subcontractors may result in the suspension or termination of this contract or such other action that may be necessary to enforce the rights of the parties of this contract. The duties and obligations imposed by the contract documents and the rights and remedies available thereunder shall be in addition to and not a limitation of any duties, obligations, rights and remedies otherwise imposed or available by law.

Any violation or breach of terms of this contract of the Contractor or the Contractor’s subcontractors will be subject to the remedies, including liquidated damages, described in the bid specifications or Request for Proposal and the Jefferson Parish General Terms and Conditions which are incorporated herein by reference in their entirety.

TERMINATION FOR CAUSE AND CONVENIENCE

(For all awarded contracts with a value greater than $10,000.00)

Jefferson Parish reserves the right to terminate this contract for cause or convenience pursuant to the General Terms and Conditions which are incorporated herein by reference in their entirety.

EQUAL EMPLOYMENT OPPORTUNITY

(For all awarded contracts that meet the definition of “federally assisted construction contract” provided in 41 CFR Part 60-1.3)

During the performance of this contract, the contractor agrees as follows:

(1) The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following:

Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause.

APPENDIX A: The ensuing contract for this bid solicitation may be eligible for federal reimbursement.

As such this appendix will be applicable accordingly and shall be considered a part of the bid documents.

All applicable certifications must be duly completed, signed and submitted prior to award. (BID#50- 00148193 - Two (2) Year Grass Cutting & Landscape Maintenance Contract for The Jefferson Parish

(2) The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

(3) The contractor will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the contractor's legal duty to…