JOTFOCredactedBurleyID.pdf

“LEASE EXTENSION” JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

LEASE NUMBER: L99PL00011

DELEGATED PROJECT NO. DID06977-001

LEASE LOCATION: Burley, ID AGENCY NAME: Bureau of Land Management (BLM)

1. IDENTIFICATION AND DESCRIPTION OF ACTION BEING APPROVED.

The BLM currently leases and occupies a total of 9,246 rentable square feet (RSF) of contiguous general office space, located at 200 South 10 East Highway 27 under BLM’s delegated lease authority, lease number L99PL00011. The current lease expires on October 30, 2020. Delegated authority is requested to enter into a lease extension with the incumbent landlord for continued occupancy, without full and open competition.

2. DESCRIPTION OF THE SUPPLIES OR SERVICES REQUIRED.

The BLM has a continuing need for 9,246 RSF of contiguous office space in Burley, ID.

BLM’s Agency Specific Requirements (ASR) package was submitted to the General Services Administration-Public Building Services (GSA) in December 2017. The lease extension will provide GSA the time it needs to complete a new lease acquisition as well as complete any necessary tenant improvements. BLM is requesting a Term of sixty (60) months, thirty-six (36) months firm, ending October 30, 2023.

The estimated annual rental cost for the extended Term is $ ($ /SF/Yr). The total contract value, not including estimated annual CPI adjustments pursuant to the terms of the current Lease, is approximately $

3. IDENTIFICATION OF STATUTORY AUTHORITY.

41 U.S.C. §3304, Use of noncompetitive procedures; and GSAM 570.405, Lease Extensions.

4. DEMONSTRATION THAT THE ACQUISITION REQUIRES THE USE OF THE AUTHORITY

CITED.

GSAM 570.405. Subsection (a): applies to extension of the Term of a lease to provide for continued occupancy on a short-term basis; and subsection (c): FAR 6.302-1 permits contracting without providing for full and open competition when the property or services needed by the agency are available from only one responsible source and no other type of property or services will satisfy the needs of the agency. 41 U.S. Code §3304, subsection (a)(1): the property or services needed by the executive agency are available from only one responsible source and no other type of property or services will satisfy the needs of the executive agency.

5. DESCRIPTION OF EFFORTS TO SOLICIT AS MANY OFFERS AS PRACTICAL.

On July 16, 2020, the BLM, National Operations Center (NOC) duly published a pre-solicitation notice in FedBizOpps in accordance with the provisions of GSAM 570.402-2 and received responses that met BLM’s requirements. The incumbent lessor expressed an interest in entering into a lease extension.

6. DEMONSTRATION THAT THE ANTICIPATED COST WILL BE FAIR AND REASONABLE.

In accordance with FAR 6.303-2(b)(7), the Contracting Officer determined by certifying this document that the anticipated cost to the Government of $ /SF/Yr is fair and reasonable, as further explained below.

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

L00PL00011

7. DESCRIPTION OF MARKET SURVEY CONDUCTED.

BLM staff conducted a preliminary market analysis within the project area to determine the availability of comparable and more economical sites and was unable to identify any sites in the survey area that could accommodate this requirement.

Based upon the survey, it was determined that the annual rental range for similar space is between $ /SF/Yr and $ /SF/Yr. Therefore, the estimated annual rental rate of $ /SF/Yr represents a rate within the market range for the area.

8. OTHER FACTS SUPPORTING USE OF OTHER THAN FULL AND OPEN COMPETITION.

If the current lease was allowed to terminate, with the current lack of suitable facilities available, the Burley Field Office would be put into a difficult position, without adequate space to operate and causing interruption to the delivery of public services and functions. And holdover situations are not preferable and avoided whenever possible. Approval of the proposed lease extension will maintain the uninterrupted delivery of services while providing flexibility through a right to terminate clause after the expiration of the first 12 months of the extended lease Term, which will allow the government to act quickly should relocation be required.

Cost Benefit Analysis Results:

Cost of Alternate Space for 5 years $ Moving Costs for Telecom and Data $ Moving Costs for Physical Move $ Tenant Improvement Allowance (3 yr amortization) $ RWA for above TI Allowance Cost $ Total Costs Expected for Alternate Location $

Cost of Existing Space for 3 years

Cost of Existing Space for 5 years $ Moving Costs for Telecom and Data $ Moving Costs for Physical Move $ Tenant Improvement Allowance $ RWA for above TI Allowance cost $ Total Costs Expected for Existing Location $

Minimum Savings to the Government to Remain in Current Facility $

9. LIST OF SOURCES THAT EXPRESSED INTEREST IN THE ACQUSITION.

interested parties responded to the fedbizops.gov advertisement that met BLM’s requirements other than the current lessor.

10. STATEMENT OF ACTIONS TO OVERCOME BARRIERS TO COMPETITION IN A FUTURE

PROCUREMENT FOR THIS SPACE REQUIREMENT.

GSA has initiated the federal building backfill process. Approving this lease extension provides GSA the time it requires to complete a new lease acquisition as well as make any necessary tenant improvements or renovations. BLM is requesting a full Term of three (3) years, one (1) year firm, ending October 30, 2023.

11. CERTIFICATIONS AND APPROVAL.

By signing this Justification for Other than Full and Open Competition, the Contracting Officer certifies that the award of a lease extension of 9,246 USF of contiguous space located at 200 South 10 East

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

L00PL00011

Highway 27, Burley, ID 83318 is in the Government’s best interest and this justification is accurate and complete to the best of his/her knowledge and belief.

Prepared by: _____ Date___ ____ Nick Gilida Realty Specialist

Concurred by: _ ____ Date___ ___ Barbra Burns-Fink Delegated Leasing Contracting Officer