JOTFOC Truck Aircraft (F).pdf

Justification– Wollard International Open Market Shipping and Handling

General Services Administration Federal Acquisition Service (FAS), Assisted Acquisition Service (AAS), Large Special Order Program (SOP)

JUSTIFICATION AND APPROVAL FOR

OTHER THAN FULL AND OPEN COMPETITION

47QSWC20Q0020

IDENTIFICATION OF THE AGENCY AND CONTRACTING ACTIVITY

The requiring agency is Air Force Life Cycle Management Center (AFLCMC), Robins AFB, GA.

The contracting activity is the General Services Administration, Federal Acquisition Service (FAS)/Assisted Acquisition Service (AAS), Large Special Order Program (SOP), 819 Taylor St.

(13A33), Fort Worth, TX 76102.

DESCRIPTION OF THE ACTION BEING APPROVED

The Air Force Life Cycle Management Center (AFLCMC), Robins AFB, GA through the Large Special Order Program (SOP), has a requirement for Truck, aircraft baggage loader.

The customer requested the Truck, aircraft baggage loader which will provide vehicle mounted belt conveyor for use to load and unload aircraft baggage and cargo, and for the movement of material handling ground support equipment for the Air Force Life Cycle Management Center (AFLCMC), Robins AFB, GA.

This action is to justify the award of a Single Award Blanket Purchase Agreement (BPA), Firm- Fixed Price, for an Truck, aircraft baggage loader to be awarded IAW the terms and conditions of a Federal Supply Schedule Contract IAW Federal Acquisition Regulation (FAR) 8.405-3 for an Estimated Ceiling Value of $20,000,000.00 and period of performance shall not exceed beyond one

(1) base year with four (4) one-year options. Should the Government reach the Estimated Ceiling Value of $20,000,000 prior to the Period of Performance ending or a follow-on contract vehicle being executed – IAW FAR Part 8.405-3(e)(iii), the ordering agency reserves the right to seek additional pricing discounts and continue with performance under the BPA until such time as another BPA or contract vehicle can be established to prevent a lapse in supply or services to the Government. This truck, aircraft baggage loader is purchased on a recurring basis by the Air Force Life Cycle Management Center (AFLCMC), Robins AFB, GA.

In order to promote competition, the RFQ was posted on June 11, 2020 on GSA’s e-Buy program and direct notifications were sent to all one-hundred and eighteen (118) vendors to include the four

(4) possible suppliers listed under MAS SIN 3361V, 333924 and SINs 357 02 and 190 05 that responded to the initial RFQ to view and respond. To further enhance competition the solicitation was posted with Product Description.

The RFQ was modified on June 29, 2020. The purpose of Modification 1 to remind interested vendors that deadline for RFQ questions submission is June 29, 2020 by 4:00PM EST. All other terms and conditions remain unchanged.

The RFQ was modified on June 30, 2020. The purpose of Modification 2 (Amendment 001) was to provide Questions and Answers. All other terms and conditions remain unchanged.

The RFQ was modified on July 1, 2020. The purpose of Modification 3 (Amendment 002) was to amend Amendment A-A-50691C, Item c to the Commercial Item Description states the removal of paragraph 3.19.1 Schematics. All other terms and conditions remain unchanged.

The RFQ was modified on July 7, 2020. Purpose of Modification 4 (Amendment 003) was to amend Amendment, A-A-50691C; Item c to the Commercial Item Description states the removal of paragraph 3.8 Electromagnetic interference (EMI). All other terms and conditions remain unchanged.

The RFQ closed on July 13, 2020. Three quotes were received. The quote from Wollard International was evaluated and determined by the Contracting Officer to represent the best value to the Government.

This Justification for other than full and open competition (JOTFOC) seeks approval to procure the necessary “open-market” freight on a sole-source basis from Wollard International which represents only a portion of the overall award.

DESCRIPTION OF SUPPLIES REQUIRED TO MEET THE AGENCY’S NEEDS

The contractor’s proposed turnkey solution also included open market items identified as Shipping and Handling. The total awarded amount of the BPA is $20,000,000.00 (Not to Exceed). This Justification and Approval is for the purchase of open market shipping and handling required in the Request for Quotation (RFQ). The total price for the open market transportation costs from Wollard International for the truck, aircraft baggage loader for a five-year term is $570,000.00. The total for open market freight which represents 3% of the BPA NTE estimated amount of $20,000,000.00.

IDENTIFICATION OF STATUTORY AUTHORITY

For administrative convenience, an ordering activity Contracting Officer may add items not on the Federal Supply Schedule under FAR 8.402(f) only if all applicable regulations are followed, the price is determined fair and reasonable, items are labeled as open market on the purchase order, and all applicable clauses are used.

The “open-market” items listed as shipping and handling charges have been evaluated in accordance with FAR Part 13.5 – Simplified Procedures for Certain Commercial Items. This JOTFOC for the identified “open-market” items has been prepared in accordance with FAR 13.501(a)(2), this justification is only to cover the portion of the acquisition that is sole-sourced.

This JOTFOC for sole source acquisition was completed by utilizing the format listed in FAR 6.303-2 as required by FAR 13.501(a)(1)(ii) and the format was modified to reflect FAR 13.5 procedures. Approvals at the specified levels in accordance with FAR 13.501(a)(2)(i) were obtained.

DEMONSTRATION THAT THE PROPOSED CONTRACTOR’S UNIQUE

QUALIFICATIONS OR THE NATURE OF THE ACQUISITION REQUIRE THE USE OF

THE AUTHORITY CITED

The successful quoter is Wollard International. All of the open market shipping and handling costs are being added to these delivery orders with the sole purpose of providing the deliveries required by the customer. While open market items were proposed as part of the total turnkey solution, the items themselves are within the scope of the MAS contract, and are not separable from the total solution without invalidating the solution. This Justification seeks approval to procure the necessary open market freight costs on a sole source basis from Wollard International. The Government could not purchase the shipping and handling separately as it could possibly void the commercial warranty on the truck, aircraft baggage loader.

DESCRIPTION OF EFFORTS MADE TO ENSURE THAT OFFERS ARE SOLICITED

FROM AN MANY POTENTIAL SOURCES AS IS PRACTICABLE, INCLUDING

WHETHER A NOTICE WAS OR WILL BE PUBLICIZED AS REQUIRED BY 5.2 OR

THE EXCEPTION UNDER 5.202.

In accordance with FAR 13.501(a)(1)(iii), this JOTFOC for Sole Source will be posted to the beta.SAM.gov website within fourteen (14) days of award and will remain posted for a total of thirty (30) days in order to satisfy the publicizing requirement of FAR Part 5 for the “open-market” items.

DETERMINATION BY THE CO THAT THE ANTICIPATED COST TO THE

GOVERNMENT WILL BE FAIR AND REASONABLE.

Pricing submitted by Wollard International in response to the RFQ for the shipping and handling charges were part of the total quoted solution. Open market transportation costs are those incurred from the Point of Production located in Eau Claire, WI to the two end point destinations of Norfolk, VA and San Diego, CA named in the RFQ.

Open market transportation costs are those incurred from the Point of Production located in Eau Claire, WI to the two end point destinations of Norfolk, VA and San Diego, CA named in the RFQ.

A freight cost comparison was conducted by reviewing the freight quote provided by Aero Specialties (non-awardee) to location Norfolk, VA. The freight quote provided by Aero Specialties was quoted at $3,055.00. This freight charge was slightly higher than the current freight charge of $3,800.00 to Norfolk, VA by Wollard International. The total freight charge for an estimated BPA quantity of 150EA for Aero Specialties $458,250.00. The total freight charge for an estimated BPA quantity of 150EA for Wollard International would be $570,000.00.

A freight cost comparison was conducted by reviewing the freight quote provided by Aero Specialties (non-awardee) to location San Diego, CA. The freight quote provided by Aero Specialties was quoted at $9,445.00. This freight charge was significantly higher than the current freight charge of $3,800.00 by Wollard International. The total freight charge for an estimated BPA quantity of 150EA would be $1,416,750.00 for Aero Specialties. The total freight charge for an estimated BPA quantity of 150EA for Wollard International would be $570,000.00

The estimated total price for the open market transportation costs from Wollard International for the truck, aircraft baggage loaders for a five-year term is $570,000.00. The total for open market freight which represents 3% of the BPA NTE estimated amount of $20,000,000.00. In accordance with 15.404-1(b)(2)(i), the freight prices submitted by Wollard International for these ‘open-market” freight were found to be found fair and reasonable.

DESCRIPTION OF THE MARKET RESEARCH CONDUCTED

While open market items from Wollard International were proposed as part of the total turnkey solution, the items themselves are within the scope of the MAS contract, are not separable from the total solution without invalidating the solution.

DESCRIPTION OF ANY OTHER FACTS SUPPORTING THE JUSTIFICATION

None.

LIST OF SOURCES, IF ANY, THAT EXPRESSED INTEREST IN THE ACQUITISION

None.

STATEMENTS OF ACTION TO OVERCOME BARRIERS TO COMPETITION BEFORE

ANY SUBSEQUENT ACQUISITION

Although other sources may be capable of providing these “open-market” shipping and handling costs, substantial duplication of effort and costs would occur if this “open-market” portion is solicited on a competitive basis. The only source capable of providing the “open-market” freight efficiently Wollard International which is in the best interest of the Government. At the time of option exercise, the BPA will be reviewed in order to determine if it is still the best value to the Government.

CONTRACTING OFFICER CERTIFICATION

The contracting officer has determined the information contained in this justification is accurate and complete to the best of my knowledge and belief.

Approved By:

Daniel Herrera Date Contracting Officer (7QFAD-H5)

DANIEL

HERRERA

Digitally signed by DANIEL

HERRERA

Date: 2020.08.03 11:41:27 -05'00'