JOTFOC (Redacted).pdf

March 8, 2023 Version

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

SIMPLIFIED ACQUISITION PROCEDURES (SAP) FAR 13.106-1(b)

SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER DETERMINES THAT ONLY ONE SOURCE IS REASONABLY AVAILABLE. THIS DETERMINATION MUST BE SUPPORTED WITH FULL JUSTIFICATION FOR SOLE SOURCE FROM THE CUSTOMER. WHEN THE CUSTOMER DESCRIBES AN ITEM WITH A PURCHASE DESCRIPTION WHICH LIMITS THE AVAILABILITY TO ONE SOURCE, THE JUSTIFICATION MUST EXPLAIN WHY THE ITEM IS THE ONLY ONE THAT WILL MEET THE GOVERNMENT’S REQUIREMENT. STATEMENTS SUCH AS "ONLY KNOWN SOURCE" OR "ONLY SOURCE WHICH CAN MEET THE REQUIRED DELIVERY DATE" ARE INADEQUATE TO SUPPORT A SOLE SOURCE PURCHASE. Do not use marketing language in this document. Language such as “This company has made its mark,” “This company is recognized as industry’s best,” and “This company is the leader in…” is unacceptable.

PURCHASE REQUEST OR REQUISITION

NUMBER

31150PR250023839

PROJECT/TASK

NUMBER

UCGILBYY25

ESTIMATED AMOUNT (Over Micro- Purchase Threshold, but up to the SAT)

29,871.35

CITE AUTHORITY & JUSTIFICATION TYPE – READ FAR 6.302 TO DETERMINE APPROPRIATE TYPE

10 U.S.C. § 3204(a)(1)

ONLY ONE RESPONSIBLE SOURCE AND NO OTHER SUPPLIES OR SERVICES WILL SATISFY

AGENCY REQUIREMENTS.

☐ 10 U.S.C. § 3204(a)(2) UNUSUAL AND COMPELLING URGENCY

10 U.S.C. § 3204(a)(3)

INDUSTRIAL MOBILIZATION; ENGINEERING, DEVELOPMENTAL, OR RESEARCH CAPABILITY; OR

EXPERT SERVICES

☐ 10 U.S.C. § 3204(a)(4) INTERNATIONAL AGREEMENT

☐ 10 U.S.C. § 3204(a)(5) AUTHORIZED OR REQUIRED BY STATUTE – MUST PROVIDE IT

☐ 10 U.S.C. § 3204(a)(6) NATIONAL SECURITY

☐ 10 U.S.C. § 3204(a)(7) PUBLIC INTEREST [SECRETARY OF HOMELAND SECURITY NEEDS TO APPROVE THIS DOC]

BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED, AND THE INTENDED USE.

Purchase and installation of replacement lock mechanisms at Base Charleston facilities. Parts being replaced are broken, worn, missing, obsolete and/or irreparable.

UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER

SUPPLIES OR SERVICES CAN BE USED.

Procurement is limited to one source to maintain consistency of key and lock program at Base Charleston. Vendor has record of all existing requirements for Base Charleston and made original install of entire key and lock program at Base Charleston and has maintained the program since. Using a different vendor would lead to inconsistencies within the key and lock program and yield confusion and loss of continuity. Keys associated with locks and cores are proprietary and ordered through a secure network that are designed to Base Charleston’s current key and lock program. Existing keypads, functioning/nonfunctioning are now obsolete, however keys and cores associated w/ those keypads remain the same are interchangeable with new locks.

A DESCRIPTION OF EFFORTS MADE TO ENSURE THAT QUOTATIONS OR OFFERS ARE SOLICITED FROM AS MANY

POTENTIAL SOURCES AS PRACTICABLE (INCLUDE YOUR MARKET RESEARCH EFFORTS HERE).

Requested vendor provided locks and installation for Base Charleston and has maintained the system since 2017. Requesting vendor to maintain consistency in Base Charleston Key and Lock program. No other pricing was sought. Seeking other vendors would require implementing new/external mechanisms to the current program, which would not fall w/in the current key/core matrix. Keys associated with locks and cores are proprietary and ordered through a secure network that are designed to Base Charleston’s current key and lock program.

REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE WHICH CAN PROVIDE THE SUPPLIES OR SERVICES.

Vendor provided all existing lock mechanisms on Base Charleston and has provided maintenance and product since 2017.

Vendor has sole records of lock key and lock program on Base Charleston. Choosing another vendor would result having two separate key and lock programs for the same facility, which would ultimately yield confusion and loss of consistency. Keys associated with locks and cores are proprietary and ordered through a secure network that are designed to Base Charleston’s current key and lock program. Existing keypads, functioning/nonfunctioning are now obsolete, however keys and cores associated w/ those keypads remain the same are interchangeable with new locks.

EXPLAIN WHY AN ADEQUATE PURCHASE DESCRIPTION OR OTHER INFORMATION SUITABLE TO SOLICIT BY FULL

AND OPEN COMPETITION HAS NOT BEEN DEVELOPED OR ARE NOT AVAILABLE.

Vendor has intimate familiarity with requirements of key and lock program at Base Charleston.

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PROVIDE A STATEMENT OF ACTIONS, IF ANY, THE GOVERNMENT MAY TAKE TO REMOVE OR OVERCOME ANY

BARRIERS TO COMPETITION BEFORE FUTURE ACQUISITIONS ARE REQUIRED.

To choose another vendor would potentially introduce new key/core/lock manufacturers to the current key and lock program.

Base Charleston would benefit more from replacing the entire key and lock program which costs in excess of $100,000.

SIGNATURE AND TITLE OF CUSTOMER CODE

TELEPHONE

NUMBER:

8437403151

DATE:

SIGNATURE OF CONTRACTING OFFICER

CODE TELEPHONE

NUMBER

206-815-2798

DATE

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