JOTFOC_Redacted.pdf
PDF 75 KB Posted
- Attached to
- 3-year Extension Awarded in Huron, SD
- Solicitation number
- 5SD0136
About this file
This document is a Memo to File providing documentation to explain the absence of competition for a lease extension within the Simplified Lease Acquisition Threshold (SLAT). The lease for GS-08P-LSD14813, located at 111 Kansas Avenue SE in Huron, SD, will expire on August 31, 2028, and requires a 36-month extension. The lease extension is justified by unexpected government delays in acquiring replacement space, with the decision supported by GSAR 570.405. The extension is deemed necessary to protect government occupancy rights, avoid holdover tenancy costs, and prevent potential relocation expenses, with the estimated net annual rent falling within the SLAT. The lease contracting officer, Kristie Garcia, prepared the memo to document the rationale for the short-term lease extension.
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Text version
Memo to File
Project Number: 5SD0136
Documentation to Explain the Absence of Competition – Lease Extension Within SLAT
Lease number GS-08P-LSD14813 occupied by , located at 111 Kansas Avenue SE, Huron, SD 57350-2005 will expire on August 31, 2028. It has been determined that the government requires an extension for 36 months as noted in the Acquisition Plan located in the lease file.
The estimated net annual rent of this action is , which is within the Simplified Lease Acquisition Threshold
(SLAT).
The decision to pursue a lease extension is supported by GSAR 570.405.
The agency occupying the leased space is scheduled to move into other Federally controlled space, but encounters unexpected delays in preparing the new space for occupancy
The government encounters unexpected delays outside of its control in acquiring replacement space
The government is consolidating various agencies, and the contracting officer needs to extend the terms of some leases to establish a common expiration date
The agency occupying the space has encountered delays in planning for a potential relocation to other federally controlled space due to documented organizational, financial, or other uncertainties
This extension for a lease below the simplified lease acquisition threshold is necessary as:
Cost based rationale
Lease extensions represent short-term contracting actions which are necessary to protect the occupancy rights of the government when the government cannot vacate the premises by the expiration of the existing contract term.
Extensions avoid the costs associated with holdover tenancies. Additionally, the government cannot reasonably expect to recover the costs associated with relocation of the tenant agency through full and open competition of a separate short-term lease to cover the term of this extension.
Mission based rationale
The agency’s mission for this location requires a unique location and cannot be satisfied through any alternative locations. The agency’s mission and justification for a unique location is summarized below:
N/A
Prepared By:
Kristie Garcia Date
Lease Contracting Officer
File details come from the government source that posted it. Updated .