JOTFOC Klamath Falls 10.2.25 AW Redacted_Redacted.pdf

“LEASE EXTENSION” JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

LEASE NUMBER: L99PL00069

DELEGATED PROJECT NO. DOR05610-002

LEASE LOCATION: Klamath Falls, OR AGENCY NAME: Bureau of Land Management (BLM)

1. IDENTIFICATION AND DESCRIPTION OF ACTION BEING APPROVED.

The BLM currently leases and occupies a total of 32,271 usable square feet (USF) of contiguous office and related space consisting of 14,211 USF of general office space, 18,060 USF of warehouse space and 18,076 SF of wareyard space located at 2795 Anderson Ave Bldg. 25, Klamath Falls, OR 97603 under BLM’s delegated lease authority, lease number L99PL00069. The current lease expires on June 30, 2025. Delegated authority is requested to enter into a lease extension with the incumbent landlord for continued occupancy, without full and open competition until GSA’s new Lease No. GS-10P-LOR00359 commences or is replaced with a different GSA lease contract. On June 4, 2025, BLM received notice the Department of Government Efficiency (DOGE) approved this lease extension.

2. DESCRIPTION OF THE SUPPLIES OR SERVICES REQUIRED.

The BLM has a continuing need for office, warehouse, and wareyard contiguous space in Klamath Falls, Oregon. Although BLM currently occupies 32,271 USF office and warehouse space, due to recent downsizing, BLM intends to reduce warehouse space by 4,550 USF during the extended term. Therefore during the lease extension period, BLM will occupy 27,271 USF of contiguous space consisting of 14,211 USF of office space, 13,510 USF of warehouse space, and 18,076 square feet of wareyard space in Klamath Falls, OR.

BLM’s Agency Specific Requirements (ASR) package was submitted to the General Services Administration-Public Building Services (GSA) April 28, 2017. The lease extension will provide GSA the time it needs to provide the new leased premises. Due to recent and planned GSA personnel changes BLM is requesting a Term of sixty (60) months, ending July 1, 2030.

The estimated annual rental cost for the extended Term is $ ($ /SF/Yr). The total contract value, not including estimated annual CPI adjustments pursuant to the terms of the current Lease, is approximately $ .

3. IDENTIFICATION OF STATUTORY AUTHORITY.

41 U.S.C. §3304, Use of noncompetitive procedures; and GSAM 570.405, Lease Extensions.

4. DEMONSTRATION THAT THE ACQUISITION REQUIRES THE USE OF THE AUTHORITY

CITED.

GSAM 570.405. Subsection (a): applies to extension of the Term of a lease to provide for continued occupancy on a short-term basis; and subsection (c): FAR 6.302-1 permits contracting without providing for full and open competition when the property or services needed by the agency are available from only one responsible source and no other type of property or services will satisfy the needs of the agency. 41 U.S. Code §3304, subsection (a)(1): the property or services needed by the executive agency are available from only one responsible source and no other type of property or services will satisfy the needs of the executive agency.

5. DESCRIPTION OF EFFORTS TO SOLICIT AS MANY OFFERS AS PRACTICAL.

On May 7, 2025, the BLM, National Operations Center (NOC) duly published a pre-solicitation notice in SAM.gov in accordance with the provisions of GSAM 570.402-2 and received no responses that met BLM’s requirements. The incumbent lessor expressed an interest in entering into a lease extension.

6. DEMONSTRATION THAT THE ANTICIPATED COST WILL BE FAIR AND REASONABLE.

In accordance with FAR 6.303-2(b)(7), the Contracting Officer determined by certifying this document that the anticipated cost to the Government of $ /SF/Yr is fair and reasonable, as further explained below.