jot-SHE003.pdf

March 8, 2023 Version

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

SIMPLIFIED ACQUISITION PROCEDURES (SAP) FAR 13.106-1(b)

SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER DETERMINES THAT ONLY ONE SOURCE IS REASONABLY AVAILABLE. THIS DETERMINATION MUST BE SUPPORTED WITH FULL JUSTIFICATION FOR SOLE SOURCE FROM THE CUSTOMER. WHEN THE CUSTOMER DESCRIBES AN ITEM WITH A PURCHASE DESCRIPTION WHICH LIMITS THE AVAILABILITY TO ONE SOURCE, THE JUSTIFICATION MUST EXPLAIN WHY THE ITEM IS THE ONLY ONE THAT WILL MEET THE GOVERNMENT’S REQUIREMENT. STATEMENTS SUCH AS "ONLY KNOWN SOURCE" OR "ONLY SOURCE WHICH CAN MEET THE REQUIRED DELIVERY DATE" ARE INADEQUATE TO

SUPPORT A SOLE SOURCE PURCHASE.

PURCHASE REQUEST OR REQUISITION

NUMBER

PROJECT/TASK

ESTIMATED AMOUNT (Over Micro- Purchase Threshold, but up to the SAT)

CITE AUTHORITY & JUSTIFICATION TYPE – READ FAR 6.302 TO DETERMINE APPROPRIATE TYPE

10 U.S.C. § 3204(a)(1)

ONLY ONE RESPONSIBLE SOURCE AND NO OTHER SUPPLIES OR SERVICES WILL SATISFY

AGENCY REQUIREMENTS.

10 U.S.C. § 3204(a)(2) UNUSUAL AND COMPELLING URGENCY

10 U.S.C. § 3204(a)(3)

INDUSTRIAL MOBILIZATION; ENGINEERING, DEVELOPMENTAL, OR RESEARCH CAPABILITY; OR

EXPERT SERVICES

10 U.S.C. § 3204(a)(4) INTERNATIONAL AGREEMENT

10 U.S.C. § 3204(a)(5) AUTHORIZED OR REQUIRED BY STATUTE

10 U.S.C. § 3204(a)(6) NATIONAL SECURITY

10 U.S.C. § 3204(a)(7) PUBLIC INTEREST [SECRETARY OF HOMELAND SECURITY NEEDS TO APPROVE THIS DOC]

BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED, AND THE INTENDED USE.

The purchase of SIX HUNDRED (600) each BATTERY, STORAGE P/N 8016-103 NSN 6140-01-475-9355 VESSEL: 29

RBS, 255 RBS, OTH

UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER SUPPLIES OR SERVICES CAN BE USED. The technical data for the BATTERY, STORAGE required to make an accurate assessment of equal or alternate equipment meeting the Coast Guard’s performance, fit, form and function requirements for this procurement is unavailable. The BATTERY, STORAGE is a critical component that is necessary in the process of providing assistance during SOS calls to prevent loss of life and loss of private and military vessels. The BATTERY, STORAGE is necessary for Coast Guard Personnel to use during Fast Response Search and Rescue operations when human lives hang in the balance. The lack of this BATTERY, STORAGE creates the possibility for the vessel and crew to be unable to carry out its mission. Any attempt to manufacture this item without the proper Original Equipment Manufacturer (O.E.M). parts and without access to O.E.M. reproduction manufacturing drawings, specifications, tolerances/parameters, test procedures and other relevant information, could lead to major mission degradation. Therefore, any offer of parts shall be “official OEM brand”.

A DESCRIPTION OF EFFORTS MADE TO ENSURE THAT QUOTATIONS OR OFFERS ARE SOLICITED FROM AS MANY

POTENTIAL SOURCES AS PRACTICABLE (INCLUDE YOUR MARKET RESEARCH EFFORTS HERE).

Researched the Internet for vendors available to provide BATTERY, STORAGE. While vendors are available on the Internet that provide BATTERY, STORAGE, the BATTERY, STORAGE procured from this particular vendor has proven success installed on the RBS platform. The Coast Guard does not have the means to evaluate the fit, form and function of other BATTERY, STORAGE without extensive testing.

Contacted OEM distributors to ascertain part numbers were current and available. OPTIMA BATTERIES INC. is the suggested source which can provide BATTERY, STORAGE currently installed.

REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE WHICH CAN PROVIDE THE SUPPLIES OR SERVICES.

The BATTERY, STORAGE is an OPTIMA BATTERIES INC brand. OPTIMA BATTERIES INC. and their authorized distributors is the suggested and only source that can provide the BATTERY, STORAGE. This brand is installed across the RBS platform, to maintain configuration of spare parts. Any and all other offers must conform to this brand. OPTIMA BATTERIES INC. is the sole possessor of the drawings and other technical information required to properly manufacture the BATTERY, STORAGE.

EXPLAIN WHY AN ADEQUATE PURCHASE DESCRIPTION OR OTHER INFORMATION SUITABLE TO SOLICIT BY FULL

AND OPEN COMPETITION HAS NOT BEEN DEVELOPED OR ARE NOT AVAILABLE.

This is as proprietary commercial item of the proposed contractor. The reproduction manufacturing drawings, specifications and other technical data related to this item were never purchased by the U. S. Coast Guard and therefore are controlled by and remain the sole property of the O.E.M.

March 8, 2023 Version

PROVIDE A STATEMENT OF ACTIONS, IF ANY, THE GOVERNMENT MAY TAKE TO REMOVE OR OVERCOME ANY

BARRIERS TO COMPETITION BEFORE FUTURE ACQUISITIONS ARE REQUIRED.

COTR will continue to conduct market research in the attempt to locate vendors that can satisfy the needs of the Coast Guard, including a requirement for manufacture’s engineering/manufacturing drawings, detailed parts list, design or testing procedures, and other relevant information concerning this item.

SIGNATURE AND TITLE OF CUSTOMER CODE

SBPL

TELEPHONE

NUMBER

410-762-6776

DATE

6/13/2025

SIGNATURE OF CONTRACTING OFFICER

CODE TELEPHONE

DATE