Johnson_Pool_Evaluation_and_Design_(Addendum_#1_Revision).pdf
PDF 313 KB Posted
- Attached to
- Johnson Pool Evaluation and Design
- Solicitation number
- RFP 8-24
- Issued by
- Laramie County, Wyoming
About this file
This is a Request for Proposal (RFP 8-24) issued by the City of Cheyenne, Wyoming, specifically for the Johnson Pool Evaluation and Design project through the Community Recreation & Events Department's Aquatics Division. The RFP seeks proposals for a comprehensive pool evaluation and design, with a mandatory pre-proposal Zoom meeting scheduled for April 4, 2024, at 9:00 am. Key response dates include a question submission deadline of April 9, 2024, and a proposal submission deadline of April 25, 2024, at 3:00 pm. The city anticipates selecting a firm by April 29, 2024, with potential interviews if necessary, and plans to finalize a professional services agreement by May 1, 2024. The project timeline includes city council review in May 2024, with a potential contract execution by May 28, 2024, and a notice to proceed issued by May 31, 2024.
The RFP requires electronic submission through the city's eProcurement Portal and mandates that proposers upload both technical and cost proposals in PDF format. Proposers must confirm their proposal's validity for at least 120 days and indicate whether they are a resident firm registered with the Wyoming Department of Workforce Services. The RFP includes a vendor questionnaire requiring detailed firm information such as company name, physical address, phone number, email, and an authorized signatory. Proposers must acknowledge all addenda, and the city reserves the right to reject incomplete proposals. While specific budget details are not provided in the available document, the RFP suggests a comprehensive approach to evaluating and designing the Johnson Pool, with potential for future expansion as indicated by an attached aerial project site limits document.
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| File | Type | Posted |
|---|---|---|
| Aerial_of_Project_Site_Limits_for_Future_Expansion.jpg | JPG image | |
| RFP_8-24_Johnson_Pool.pdf |
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Text version
REQUEST FOR PROPOSAL
RFP 8-24
JOHNSON POOL EVALUATION AND DESIGN
City of Cheyenne
2101 O'Neil Ave., Room 309
Cheyenne, WY 82001
RELEASE DATE: March 25, 2024
DEADLINE FOR QUESTIONS: April 9, 2024
RESPONSE DEADLINE: April 25, 2024, 3:00 pm
RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:
https://procurement.opengov.com/portal/cheyennecity
City of Cheyenne
REQUEST FOR PROPOSAL
Johnson Pool Evaluation and Design
I. Introduction II. Request for Proposal
III. Vendor Questionnaire
Attachments:
A - RFP 8-24 Johnson Pool
B - Aerial of Project Site Limits for Future Expansion
Request For Proposal #RFP 8-24 Title: Johnson Pool Evaluation and Design
1. Introduction
1.1. Summary
The City of Cheyenne (“City”) is currently seeking proposals for the following work as specified: The City of Cheyenne, Wyoming, Community Recreation & Events Department, Aquatics Division, hereby requests proposals for the JOHNSON POOL EVALUATION AND DESIGN as written in the attached Exhibit
A.
1.2. Contact Information
TJ Barttelbort
Purchasing Manager
2101 O'Neil Ave, Room 309
Cheyenne, WY 82001
Email: tbarttelbort@cheyennecity.org
Phone: (307) 773-1045
Department:
Purchasing
1.3. Timeline
Release Project Date March 25, 2024
1st Legal Advertisement March 28, 2024
2nd Legal Advertisement April 4, 2024 mailto:tbarttelbort@cheyennecity.org tel:(307)773-1045
Pre-Proposal Meeting (Mandatory) April 4, 2024, 9:00am
TJ Barttelbort, City of Cheyenne is inviting you to a scheduled Zoom meeting.
Topic: RFP 8-24 / MANDATORY ZOOM Pre-Proposal
Meeting / Johnson Pool Evaluation and Design
Time: Apr 4, 2024 09:00 AM Mountain Time (US and Canada)
Join Zoom Meeting https://us02web.zoom.us/j/84004373296?pwd=dT dxZDhBRGZXWjJ1aXFHK25Ic2tJZz09
Meeting ID: 840 0437 3296
Passcode: 2101
Question Submission Deadline April 9, 2024, 5:00pm
Addendum Response Deadline April 11, 2024, 5:00pm
Proposal Submission Deadline April 25, 2024, 3:00pm
Review Committee reviews proposals, and selects Firms for interviews (If necessary)
April 26, 2024
Interviews are held (If necessary), and review committee completes final selection
April 29, 2024
Professional Services Agreement finalized with successful Firm
May 1, 2024
Agenda Submission Deadline May 8, 2024
Agreement placed on City Council for
Referral
May 13, 2024
Agreement at Finance Committee May 20, 2024 https://us02web.zoom.us/j/84004373296?pwd=dTdxZDhBRGZXWjJ1aXFHK25Ic2tJZz09 https://us02web.zoom.us/j/84004373296?pwd=dTdxZDhBRGZXWjJ1aXFHK25Ic2tJZz09
Agreement City Council Meeting:
Agreement approved/disapproved.
May 27, 2024
Contract Execution May 28, 2024
Notice-to-proceed issued by City if
Agreement approved
May 31, 2024
2. Request for Proposal
Johnson Pool Evaluation and Design
RFP 8-24
2.1. MANDATORY PRE-PROPOSAL MEETING
A MANDATORY Pre-Proposal Meeting will be held on Thursday, April 4, 2024 at 9:00 am via Zoom
Online Meeting.
The City will reject proposals from any company who has not logged their presence in the "Chat" feature of Zoom prior the ending of the mandatory pre-proposal meeting.
TJ Barttelbort, City of Cheyenne is inviting you to a scheduled Zoom meeting. Topic: RFP 8-24 /
MANDATORY ZOOM Pre-Proposal Meeting / Johnson Pool Evaluation and Design Time: Apr 4, 2024
09:00 AM Mountain Time (US and Canada) Join Zoom Meeting https://us02web.zoom.us/j/84004373296?pwd=dTdxZDhBRGZXWjJ1aXFHK25Ic2tJZz09 Meeting ID: 840
0437 3296 Passcode: 2101
2.2. PROPOSAL REQUIREMENTS
To be considered, proposals must be received via the City's eProcurement Portal
Any proposal received after that time shall not be considered Email or fax submittals shall not be considered.
2.3. PROPOSAL SUBMISSION FORMAT
Proposers shall submit their technical proposals and price proposals simultaneously on the date and time specified in this RFP via the City's eProcurement Portal.
2.4. ADDENDA
Any and all Proposers may make inquiries in writing to City at any time prior to 5:00 pm on Thursday, April 11, 2024. Any written question of a Proposer regarding the meaning or interpretation of the RFP, work scope, specifications, etc., must be submitted to the City prior to the above specified date. The City shall make reasonable efforts to ensure that clarifications given to any prospective Proposer shall be similarly furnished to all prospective Proposers in summary form as an addendum to this RFP if the lack of such information could reasonably be considered prejudicial towards uninformed Proposers. No technical assistance shall be given by the City to any Proposer in preparation of its proposal.
The City intends to respond to all questions and inquires no later than, Thursday, April 11, 2024
Written inquiries shall be submitted via the City's eProcurement Portal.
Any or all changes, additions, or clarifications in connection with this RFP shall be issued by the City in the form of written addenda. Oral comments, responses and/or representations shall not be binding upon the City.
If any Addenda are issued, each Proposer must acknowledge each addenda via the City's eProcurement
Portal.
THE CITY WILL CONSIDER AS INCOMPLETE ANY PROPOSAL IN WHICH ALL ADDENDA ARE NOT
ACKNOWLEDGED, AND THIS WILL BE A BASIS FOR PROPOSAL REJECTION.
2.5. AWARD OF CONTRACT
The selected Agency shall be required to sign a professional services agreement in the form provided by the City of Cheyenne, which will incorporate this RFP and the proposal submitted by that advisor and agree to the terms and conditions therein. Any violation of professional services agreement provisions by the advisor will be cause for immediate termination.
The selected firm shall provide a Certificate of Insurance, as required in the Professional Services
Agreement.
2.6. DISCLOSURE OF PROPOSAL CONTENTS
All proposals and supporting documents, except such information that discloses proprietary or financial information submitted in response to qualification statements, becomes public information held in custody of the City after the proposal submittal date given in this RFP. The City assumes no liability for the use or disclosure of technical or cost data submitted by any proposer.
Nevertheless, if a proposal contains information that the proposer does not want disclosed to the public, or used for any purpose other than the evaluation of this offer, all such information must be indicated with the following or similar statement:
The information contained on pages ______ shall not be duplicated or used in whole or in part for any purpose other than to evaluate the proposal provided. If a contract is awarded to this firm as a result of the submission of such information, the City of Cheyenne shall have the right to duplicate, use or disclose this information to the extent provided in the contract. This restriction does not limit the City of Cheyenne’s right to use the information contained herein if obtained from another source.
All such nondisclosure items specified in the proposal shall be subject to disclosure as provided in the
Wyoming Public Records Act or as otherwise provided by law.
2.7. OMISSION OF DETAILS
No advantage shall be taken by any proposer as a result of the omission of any parts or details which are necessary for the provision of detailed design and engineering services even though such details may not be mentioned in this RFP.
3. Vendor Questionnaire
3.1. Upload your Technical Proposal *
Please upload file in PDF file format.
*Response required
3.2. Upload your Cost Proposal*
Please upload file in PDF file format.
*Response required
3.3. Have you read and understood all aspects of the RFP?*
☐ Yes
☐ No
*Response required
3.4. Proposal Shelf Life *
Please confirm your proposal will be valid for at least 120 days
☐ Please confirm
*Response required
3.5. RESIDENT FIRM*
Please select if your Firm is classified as a resident firm, that is registered with the Wyoming Department of Workforce Services:
https://dws.wyo.gov/dws-division/labor-standards/resident-contractor-resources/
☐ Yes
☐ No
*Response required
3.6. RESIDENT CONTRACTOR CERTIFICATION
If your firm is a Resident Contractor, please upload your Certificate from the State of Wyoming
Workforce Services. If your firm is not a Resident Contractor, no upload is required.
https://dws.wyo.gov/dws-division/labor-standards/resident-contractor-resources/
3.7. PROPOSER INFORMATION
3.7.1. PROPOSER / FIRM NAME *
Name of Company Submitting Bid.
*Response required
3.7.2. FIRMS PHYSICAL ADDRESS*
Please provide, Street Address, City, State, and Zip Code.
*Response required
3.7.3. FIRM PHONE NUMBER*
Please provide phone number for Firm.
*Response required
3.7.4. FIRM E-MAIL ADDRESS*
Please provide e-mail address for Firm.
*Response required
3.7.5. PROPSERS SIGNATURE (NAME & TITLE)*
Please type the Name & Title of person authorized to submit a Proposal on behalf of the Firm.
*Response required
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