JOFOC26-16 LOS Comprehensive Medical Services (Dec 2025).pdf

The Field Acquisition Office (F AO) is currently evaluating proposals in pursuit of awarding of a CMS contract. An indefinite delivery/requirements contract incorporating Firm Fixed Unit Pricing is anticipated to be awarded. Upon award of the competitive contract, further justification for other than foll and open competition will no longer be necessary.

3. FAR DEVIATION 6.104-l(a)(3): A description of the supplies or services required to meet the agency's needs (including the estimated value).

The institution's mission includes providing comprehensive medical services to the inmate population. In meeting the healthcare needs of the inmate population, The BOP delivers essential medical, dental, and mental health care to Federal inmates. When a medical need arises that cannot be provided by the institution medical staff, referrals are made to community-based medical providers. Required services include inpatient and outpatient facility and physician services, as well as outpatient institution services in specialties such as Optometrist.

Due to the urgent nature of healthcare delivery, any delay in contract award would disrupt access to timely medical care and is incompatible with agency needs.

The proposed period of performance is December 1, 2025, through December 31, 2025, with an estimated total cost of $395,799.00.

4. FAR DEVIATION 6.104-l(a)(4): An identification of the statutory authority permitting other than full and open competition.

The authority for this action is granted under 41 U.S.C. § 3304(a)(l), as implemented by FAR DEVIATION 6.103-1, allowing for award to "Only One Responsible Source" when no other supplies or services meet the agency's requirements. Specifically, FAR DEVIATION 6.103-1 (b) provides for the applicability of this authority in situations "when the supplies or services required by the agency are available from only one responsible source."

5. FAR DEVIATION 6.104-l(a)(S): A demonstration that the proposed contractor's unique qualifications or the nature of the acquisition requires use of the authority cited.

While the FAO is progressing towards the award of a CMS contract, uninterrupted medical service delivery is critical. The immediate availability of community-based healthcare services is crucial to prevent any disruption in delivery of necessary medical services and to ensure the orderly operation of the institution. Transitioning to a new third-party administrator typically requires a minimum 30-day service commencement period for the provision of community-based services. Additionally, prior to performance, a complete security clearance investigation package for each institution based provider is required to be submitted within 30 calendar days from the effective date of award of the contract and typically takes an additional 30 days to be processed.

Although market research has shown that comprehensive medical services are commonly available in the commercial marketplace and has identified several vendors capable of meeting the Government's needs, IMS, as the incumbent, is the only provider uniquely qualified to ensure seamless service delivery without any lapse in performance.

The Government has determined that it is in its best interest to continue utilizing the services of IMS, which is capable of providing the required medical services without delay. IMS's established medical network ensures that the institution's healthcare needs are effectively met. IMS has provided services to the institution for over five years through an established network of local medical facilities and physicians. Furthermore, IMS continues to provide various onsite outpatient services to address the Government's needs. All provider credentialing and background clearances have already been completed.

To maintain continuity of medical care for the diverse inmate population, continuing services with IMS and its network of medical service providers is essential in preventing delays and disruptions in the overall mission of providing both basic and emergent medical care. Any interruption in services would result in significant harm to the Government, adversely affecting patient care and causing operational disruptions for the inmate population.

6. FAR DEVIATION 6.104-l(a)(6): A description of efforts made to ensure that offers are solicited from as many potential sources as possible, including whether a notice was or will be publicized as required by part 5 and, if not, which exception under part 5 applies.

A notice will be publicized as required by part 5.

7. FAR DEVIATION 6.104-l(a)(7): A determination by the contracting officer that the anticipated cost to the Government will be fair and reasonable.

IMS has agreed to continue providing services at rates consistent with option year four of contract l 5B60619D00000001, which were established under competitive conditions and deemed fair and reasonable per FAR 15.404-l (b)(l). The Contracting Officer (CO) has analyzed the current market trend by comparing the option year four rates against historical prices paid for the same services in accordance with FAR 15.404-1 (b )(2). Both the option year four rates and the historical prices paid for the same services have been determined to be fair and reasonable. Continuing services with

IMS during this interim period is in the Government's best interest.

To reduce future acquisition lead times and minimize the need for such justifications, the F AO has implemented updated milestones and is providing ongoing training to the program office.

12. FAR DEVIATION 6.104-l(a)(12): Contracting officer certification that the justification is accurate and complete to the best of the contracting officer's knowledge and belief.

In accordance with FAR DEVIATION 6.104-1 (a)( 12), I hereby certify that this justification is accurate and complete to the best of my knowledge and belief. I further certify that this request is not the result of a lack of acquisition planning, or a desire to expend funds while those funds are still available.