JOFOC -Vehicle.pdf

JUSTIFICATION A.~DAPPROVAL FOR OTHER THAN FULL A.l~DOPEN

COMPETITION (OVERSEAS CONTRACTING ACTIVITIES)

1. I recommend that u.s. Mission Geneva use other than full and open competition for the acquisition of rental of vehicle with and without driver. The estimated cost is Sfr.

1,456,526.00 ($1,600,00.00)

2. Nature and/or description of the action being approved.

Senior high level USG principal traveling with a delegation inclusive of support elements in: Security, communications, logistics and operations.

3. A description of the supplies or services required to meet the agency's needs.

The contractor shall provide passenger and equipment transportation services, vehicle rental, chauffeur and dispatch for a total of 150 vehicles

4. An identification ofthe statutory authority permitting other than full and open competition.

[x] 41 U.S.c. 253 (c) (2). FAR 6.302-2; Unusual and Compelling Urgencv;

(Based on the available time and urgency of the requirement as detailed below)

Security concerns prohibit sufficient advanced notification of VIP travel to allow for sufficient time to conduct full and open competition. The Department of State can only communicate with the staff at Posts abroad when authorization is given due to security concerns. They have an extremely short turnaround time when authorization has been granted for negotiations to commence and site selections to be finalized with both the local vendors and Posts before the actual Senior High Level USG VIP visit occurs. Security and logistical teams make determinations during the site survey as to which hotels are most suitable for the Senior High Level USG VIP and his traveling staff to remain ovemight.

Many of the arrangements for hotel and transportation are often not confirmed until just before the actual visit. In addition to supporting a large delegation within a short time frame, last minute and frequent changes of itineraries for supporting personnel often result in significant changes in how Posts work with the vendors.

With the exception of a few trips, contracts are not permitted to be signed until the Department of State (Post) has written confirmation from all supporting agencies, which enables collection of funds from said agencies in the event of cancellation.

This results in an unusual and compelling urgency in accordance with 41 U.S.C.

253 (c) (2), FAR 6.302-2.

5. A demonstration that the proposed contractor's unique qualifications or the nature of the acquisition requires use of the authority cited (for sole source acquisitions; also required for unusual and compelling urgency where more than one offer will not be solicited).

Security and logistics are the Department of State's primary considerations when procuring transportation. The Department of State must be able to provide a safe and secure environment for VIP visitors. Frequently VIP visits are not announced or confirmed in sufficient time to conduct a competition, creating an urgent and compelling need. At other times, the security requirements and/or requirements of the host country government limit the acquisition to one or a smallnurnber of predetermined transportation companies.

[X] The proposed contractor has the following unique qualifications which meet the Department of State's security and logistical requirements.

[X]Accommodating to security needs

6. A description of efforts made to ensure that offers are solicited from as many potential sources as is practicable. The description should include whether a F edBizOpps notice was or will be publicized, as required by FAR 5.2, and if not, which exception under FAR 5.202 applies (e.g., blanket waiver provided in DOSAR 605.202-70).

Due to urgency and exception in FAR 25.40l(a)(5) this solicitation cannot be posted but the JOFOC will be published in Betasam.

The following other transportation services companies were reviewed but were not adequate because of the following:

Elite SA Luxe Limousine Le car.ch No other transportation services company had the necessary number of vehicles to support this visit

7. A determination by the Contracting Officer that the anticipated cost to the Govemment will be fair and reasonable.

Dispatch services are included in Sixt rent-a-car prices.

Le car.ch or Luxelimousine cannot provide dispatch services.

7 pax van Sixt rent-a-car: Sfr 1,200.00 LuxeLimousine: Sfr 1,140.00 Le car.eh : Sfr 1,050.00

Mid size Sedan Sixt rent-a-car : Sfr. 1,176.00 LuxeLimousine : Sfr. 1,040.00

8. A description of the market survey conducted and the results or a statement of the reasons a market survey was not conducted.

Three of the main companies were contacted but none of them had sufficient number of vehicles and were not able to provide dispatch services.

9. Any other facts supporting the use of other than full and open competition.

Sixt rent-a-car was in charge of POTUS in 2019 in Davos WEF and had performed satisfactory. Embassy Bern has an IDIQ for one year + 4 option years with Sixt.

Prices for POTUS are based on option year two of Bern contract.

10. A listing of sources, if any that expressed, in writing, an interest in the acquisition.

11. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for the supplies or services required.

CERTIFICATIONS

I certify that this justification is accurate and contains complete data necessary to support the reconunendation for other than full and open competition.

May 28,2021

Matthew Garrell S/GSODate

Requireme-nts Office

I certify that this submission is accurate, and that it contains complete information necessary to enable other officials to make an informed recommendation for approval or disapproval.

"'~ A~, -;:n;~ 'd-o~1 Date

Prakah Dicke)'( Contracting Office;

Competition Advocate

I certify that this justification is accurate and complete to the best of my knowledge and belief. Based on my assessment, I conclude that other than full and open competition is justified, and the proposed price is fair and reasonable.

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Management Officer