JOFOC_Trajan_LEAP PAL3.pdf

JUSTIFICATION FOR SOLE SOURCE PROCUREMENT (OPEN

MARKET OR GSA) UNDER $250,000

Sole source acquisitions may be used on a limited basis and only when the Contracting Officer’s Representative (COR)/Program Official has provided sufficient justification and the Contracting Officer has determined that the circumstances warrant such action. The content for a justification must contain detailed facts and rationale to justify the sole source acquisition. Soliciting from a single source must be done in accordance with FAR 13.106-1(b) or 8.405-6. At a minimum, the following information must be included:

Identification of Program Office, Contracting Activity, and Proposed Requirement, Justification and Program Office Certification:

A. Program Office:

Project Officer: Yuliya Sommer End User: Deanna Jones Division of Laboratory Sciences 4770 Buford Hwy, Bldg. 110, Rm 5209A MS S110-5 Centers for Disease Control and Prevention Atlanta, GA 30341-3717

B. Contracting Activity:

Centers for Disease Control and Prevention Office of Financial Resources Acquisition Branch II

C. Identification of Requirement:

1. Nature of Action to be Approved by Contracting Officer:

a.Sole source acquisition of: PAL3 autosamplers b.Procurement Request (PR) Number (if available): Click here to enter text.

2. Proposed Vendor and Estimated Procurement Amount (if available):

a.Proposed Vendor: Trajan Scientific Americas Inc. 1015 Aviation Pkwy, Ste 1000 Morrisville, NC 27560, USA Eric Wethington, 919 951 0046.

b.Estimated Procurement Amount: $74,045

3. Is the requirement on GSA Schedule? ☐ Yes ☒ No

If yes, provide schedule number:

Rev. 5/15/17

D. Justification:

1. The justification for this non-competitive action is:

☒ In accordance with FAR 13.106-1(b)(1), “only one source [is] reasonably available” which states that, “For purchases not exceeding the simplified acquisition threshold. (i) Contracting officers may solicit from one source if the contracting officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name or industrial mobilization). (ii) Where a single source is identified to provide a portion of a purchase because that portion of the purchase specifies a particular brand-name item, the documentation in paragraph (b)(1)(i) of this section only applies to the portion of the purchase requiring brand-name item. The documentation should state it is covering only the portion of the acquisition which is brand- name.”

☐ Urgency ☐ Exclusive licensing agreements/Proprietary data ☒ Brand name required ☐ Industrial mobilization ☐ Other (e.g., compatibility, space issues, continuity, compatibility, etc.)

☐ In accordance with FAR 8.405-6 “Limiting Sources” which states that, “the only circumstances that may justify the action are – (A) An urgent and compelling need exists, and following the procedures would result in unacceptable delays; (B) Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized;

or (C) In the interest of economy and efficiency, the new work is a logical follow-up to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original BPA must not have been previously issued under sole-source or limited-sources procedures.”

☐ Urgency ☐ Only One Source ☐ Logical Follow Up ☐ Brand name required

2. Other facts supporting sole source procurement:

a.What can this product/service do that other products/services cannot do?

The speciation laboratory uses dual head TwinPAL autosamplers to decrease sample processing time for the mercury speciation method. The analytical instruments that use the autosamplers are used for one of the lab’s established biomonitoring methods which is also used for chemical terrorism responses.

Because the analysis time per sample is over 20 minutes, it is essential that we have a dual arm system that will allow preparation of the next sample in the queue to be analyzed while the current sample is being analyzed so that analysis can be completed within a prescribed time frame. The laboratory has established methods and programs set up using these autosamplers; therefore, to ensure the continuity of operations within the lab and to retain the lab’s ability to respond in emergencies, the existing autosamplers need to be replaced with similar autosamplers which use the same software. The PAL3 autosampler is the only option.

b.What other products/services were considered and why did they not meet the need?

No other products were considered because this is the only product that will allow the laboratory to upgrade the autosampler and use the current software. Time was invested in training the analysts how to use and maintain the current autosampler. Due to the nature of the analytical work in the laboratory, extensive downtime for replacement and training is not an option. The current methods that we use on the existing autosampler can transfer to the upgraded autosamplers and new computer software is not needed. This purchase will allow minimum disruption to the workflow and methods while the upgrades are in progress.

3. Program Office efforts to seek potential offerors:

Rev. 5/15/17

Multiple discussions were held with vendors at conferences, such as the 2022 Winter Conference on Plasma Spectrochemistry, to see which options were available. The Agilent set-up is the only one of this type that could be found with our requirements. Internet searches were conducted as well.

E. Program Office Certification:

I have reviewed this sole source justification and certify the justification is true and accurate to the best of my knowledge and adequate to support other than full and open competition.

Center/Institute/Office COR/Program Official Name/Title: Yuliya Sommer, PhD, research chemist

Center/Institute/Office COR/Program Official Signature:

Certification Date: June 6, 2022

F. Contracting Office Certification:

I have fully relied on the information provided herein and hereby certify that this justification is accurate and complete to the best of my knowledge and belief:

Contracting Officer Name: Click here to enter text.

Contracting Officer Signature:

Certification Date: Click here to enter a date.