Single Source Determination and Findings – Simplified Acquisition Threshold

This is a Single Source Determination and Findings (DD Form-like document) justifying a non-competitive award for repair services under simplified acquisition procedures.

Requirement and Award Details:

The Bureau of Indian Affairs, through its A13 Pacific Region office within the GPRO Cheyenne River Agency Transportation division, seeks urgent repair of brakes on a Caterpillar 140M Blade used for critical road maintenance. The anticipated award date is October 23, 2026, with a contract value of $37,058.60. The purchase request number is listed as TBD.

Single Source Justification and Contractor Selection:

The contracting officer has determined that only one source is reasonably available based on highly specialized supply and service requirements. Butler Machinery Company (UEI: XPN6EN2CZ116), located at 20571 Truck Stop Avenue, Pierre, South Dakota 57501, is identified as the sole proposed contractor. Market research confirmed that Butler Cat is the only authorized Caterpillar service center within 120 miles of the Cheyenne River Agency possessing the required OEM diagnostic tools, certified technicians, and direct access to Caterpillar original parts. The rationale emphasizes that specialized repair work through an authorized OEM dealership with factory-calibrated diagnostic equipment ensures compliance with Original Equipment Manufacturer safety and operational specifications, and the delay inherent in competitive procurement would result in unacceptable operational disruption during critical road maintenance season.