JOFOC - RL Deppmann.pdf

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

FEDERAL ACQUISITION REGULATION 6.302-2

Pursuant to Federal Acquisition Regulations (FAR) Part 6.302-2, the Federal Bureau of Prisons has determined that the procurement of a roll-up door and controls to be used at the Federal Detention Center in Milan, Michigan meets the criteria established for other than full and open competition.

It is further determined that only one responsible source will satisfy agency requirements. This limitation on competition is justified as supported by the following information:

1. AGENCY:

Department of Justice Federal Bureau of Prisons Federal Correctional Institution 4004 E. Arkona Rd Milan, MI 48160

2. DESCRIPTION OF ACTION BEING PROVIDED: Supply of replacement 2.5 inch Cemline hot water valve, which controls the domestic hot water to housing units, food service, and all staff hot water points of use at FCI/FDC Milan, MI.

3. DESCRIPTION OF SUPPLIES REQUIRED TO MEET THE AGENCY NEEDS:

R. L. Deppmann Company is an authorized vendor for the 2.5. inch Cemline hot water valve for FCI/FDC Milan, MI. The total cost for these parts has been quoted as $14,528.27.

4. STATUTORY AUTHORITY PERMITTING OTHER THAN FULL AND OPEN

COMPETITION:

The statutory authority for this action is found at Federal Acquisition Regulation Part 6.302-2 Unusual and Compelling Urgency. R. L. Deppmann is the sole authorized vendor in the state of Michigan for Cemline Corporation engineered products.

5. DEMONSTRATION THAT THE NATURE OF THE ACQUISITION REQUIRES USE OF

THE AUTHORITY CITED:

The authority cited is based on the language at FAR 6.302-Unusual and Compelling Urgency. The existing valve has failed, and needs to be replaced immediately. The valve is proprietary and exclusive to the institution’s Cemline domestic hot water heating system.

6. A DESCRIPTION OF EFFORTS MADE TO ENSURE THAT OFFERS ARE SOLICITED

FROM AS MANY POTENTIAL SOURCES AS IS PRACTICABLE, INCLUDING

WHETHER A CBD NOTICE WAS OR WILL BE PUBLICIZED, AND IF NOT, WHICH

EXCEPTION APPLIES:

A fedbizopps notice is not going to be used because of the proprietary rights of the manufacturer.

The statutory authority cited is based on language at FAR 6.302.

7. A DETERMINATION BY THE CONTRACTING OFFICER THAT THE ANTICIPATED

COST TO THE GOVERNMENT WILL BE FAIR AND REASONABLE:

The contracting office has determined the price of $14,528.27 to be fair and reasonable based on prior purchases of a similar nature from market research conducted by contacting other institutions throughout the Bureau of Prisons.

8. DESCRIPTION OF THE MARKET SURVEY CONDUCTED OR A STATEMENT OF

THE REASONS A MARKET SURVEY WAS NOT CONDUCTED:

R. L. Deppmann is the sole authorized vendor to provide Cemline Corporation engineered products in the state of Michigan. Due to the immediate need, the company is able to provide expedited services for this product.

9. OTHER FACTS SUPPORTING THE USE OF OTHER THAN FULL AND OPEN

COMPETITION:

There are no other facts which would support the use of other than full and open competition.

10. A LISTING OF THE SOURCES, IF ANY, THAT EXPRESSED, IN WRITING, AN

INTEREST IN THE ACQUISITION:

R.L. Deppmann is the sole authorized vendor to provide Cemline Corporation engineered products in the state of Michigan.

11. A STATEMENT OF ACTIONS, IF ANY, THE AGENCY MAY TAKE TO

REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION BEFORE

ANY SUBSEQUENT ACQUISITION FOR THE SERVICES REQUIRED:

The Federal Bureau of Prisons could seek to find a national contract for purchases of a similar nature.

12. CONTRACTING OFFICER'S CERTIFICATION THAT THE JUSTIFICATION IS

ACCURATE AND COMPLETE TO THE BEST OF THE CONTRACTING OFFICER'S

KNOWLEDGE AND BELIEF:

I certify that the above justification is accurate and complete to the best of my knowledge and belief.

S. Harding, Supervisory Contract Specialist Date:

FCI Milan

12/17/2020